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Academic Operations Coordinator Jobs in Oregon (NOW HIRING)

Sou

Residential Coordinator

Ashland, OR

$3.6K/mo

Academic and Student Affairs/University Housing Compensation Range (if applicable): $3,657.33 ... operations management within the University Housing Department. The person coordinates the work of ...

Thales Academy

Safety Coordinator

Scholls, OR

This role ensures effective emergency preparedness, daily operational safety, training, and risk ... academically, develop strong character, and thrive in college, careers, and life. Primary Job ...

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Academic Operations Coordinator information

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$14

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$40

How much do academic operations coordinator jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for academic operations coordinator in Oregon is $26.18, according to ZipRecruiter salary data. Most workers in this role earn between $20.82 and $29.47 per hour, depending on experience, location, and employer.

What is an academic operations coordinator?

Academic Operations Coordinators are professionals who manage and support the daily administrative functions within academic institutions or departments. Their responsibilities often include scheduling classes, supporting faculty and students, maintaining records, coordinating events, and ensuring compliance with academic policies. They play a crucial role in ensuring that academic programs run smoothly and efficiently by acting as a liaison between faculty, staff, and students. Effective communication, organizational skills, and attention to detail are essential for success in this role.

What are the key skills and qualifications needed to thrive as an academic operations coordinator, and why are they important?

To thrive as an Academic Operations Coordinator, you need strong organizational skills, attention to detail, and a background in education administration or a related field, often supported by a bachelor’s degree. Familiarity with learning management systems (LMS), student information systems, and office software like Excel is typically required. Excellent communication, problem-solving, and multitasking abilities help you excel in coordinating between faculty, students, and administrative staff. These skills ensure smooth academic program operations, efficient resource management, and a positive experience for all stakeholders.

What are some common challenges faced by academic operations coordinators, and how can they effectively manage them?

Academic Operations Coordinators often juggle multiple responsibilities, such as scheduling classes, coordinating with faculty, and ensuring compliance with academic policies. A common challenge is managing conflicting priorities, especially during peak registration or exam periods. Effective time management, strong communication skills, and proficiency with institutional systems can help coordinators stay organized and proactively address potential issues. Building strong relationships with faculty, staff, and students also facilitates smoother operations and helps resolve challenges quickly.

What is the difference between Academic Operations Coordinator vs Academic Program Assistant?

AspectAcademic Operations CoordinatorAcademic Program Assistant
Required CredentialsBachelor's degree often in education or related field; experience in academic settingsBachelor's degree; administrative experience preferred
Work EnvironmentHigher education institutions, universities, collegesEducational institutions, administrative offices
Employer & Industry UsageUniversities, colleges, academic departmentsAcademic support offices, administrative units in education
Common Search & ComparisonOften compared for roles involving coordination and operational support in academiaMore administrative, support-focused role in academic settings

The Academic Operations Coordinator typically handles broader operational tasks, strategic planning, and process management within academic institutions. In contrast, the Academic Program Assistant focuses more on administrative support for specific programs or courses. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What skills do you need to be an academic operations coordinator?

An academic operations coordinator needs strong organizational, communication, and problem-solving skills to manage administrative tasks, coordinate schedules, and support academic programs. Proficiency with office software, data management tools, and understanding of academic policies are also important for success in this role.

What are the most commonly searched types of Academic Operations jobs in Oregon?

The most popular types of Academic Operations jobs in Oregon are:

What job categories do people searching Academic Operations Coordinator jobs in Oregon look for?

The top searched job categories for Academic Operations Coordinator jobs in Oregon are:

Academic Operations Coordinator jobs near you

Housing Property Coordinator

Umpqua Community College

Roseburg, OR • On-site

$60K - $67K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 20 days ago

Job description

Salary: $60,974.00 - $67,663.00 Annually
Location : UCC Campus, Roseburg, OR
Job Type: Full Time
Job Number: 202600090
Department: Full-Time Employment
Opening Date: 07/16/2026
Housing Property Coordinator
Full-Time Exempt
Umpqua Community College is seeking a student-focused Housing Coordinator to lead the daily operations of our student housing program. This role is ideal for a collaborative professional who is passionate about creating a welcoming living environment, supporting student success, and ensuring housing facilities are safe, efficient, and well-maintained.
The Housing Property Coordinator is responsible for housing operations. The Housing Coordinator provides oversight for facilities, occupancy management, emergency/on-call support and response, and budget/revenue management. The Housing Coordinator provides training and supervision for the Resident Directors and Resident Assistants.
EXAMPLES OF DUTIES
Housing Operations & Facilities
  • Oversee the daily operations of student housing facilities, ensuring a safe, clean, and functional residential environment.
  • Coordinate occupancy management, including housing applications, room assignments, room changes, move-ins, move-outs, and contract administration.
  • Maintain accurate housing records, including student files, incident reports, maintenance requests, and occupancy data.
  • Coordinate residence hall opening, closing, and operations during academic breaks.
  • Monitor building conditions and coordinate maintenance, repairs, and capital improvement projects with Facilities.
  • Conduct and oversee room inspections to ensure health, safety, and cleanliness standards are maintained.
  • Collaborate with campus departments including Facilities, Information Technology, Student Accounts, Athletics, Communications & Marketing, and Purchasing to support housing operations.
  • Maintain housing publications, website content, and operational communications.
  • Develop and implement strategies for utilizing residence hall facilities during non-academic periods.

Budget & Administrative Management
  • Assist with the development, administration, and monitoring of the housing operating budget.
  • Process purchase orders, vendor invoices, and related financial documentation while ensuring compliance with College purchasing procedures.
  • Monitor housing revenue, expenditures, and operational resources.
  • Recommend improvements to housing policies, procedures, and operational practices to enhance efficiency and student service.

Leadership & Supervision
  • Recruit, train, supervise, and evaluate Resident Directors and Resident Assistants.
  • Provide leadership, coaching, and ongoing professional development for housing staff.
  • Coordinate after-hours and emergency response procedures for residential facilities.
  • Serve as part of the on-call rotation and respond appropriately to emergencies involving housing residents.
  • Coordinate required safety programs and compliance activities, including fire drills and emergency preparedness.
  • Ensure timely and professional responses to student, staff, and community inquiries.

Student Support & Engagement
  • Serve as the primary contact for CARES reports involving residential students.
  • Connect students with campus and community resources that support academic success, health, and well-being.
  • Collaborate with Student Services and campus partners to develop educational programming, community-building activities, and resident engagement opportunities.
  • Participate on the Resource Hub team and support campus-wide student success initiatives.
  • Assist with planning and implementation of student events and programs.

Program Administration
  • Assist in the development, implementation, and evaluation of housing policies, procedures, and departmental goals.
  • Maintain compliance with applicable federal, state, local, and institutional regulations.
  • Prepare reports and maintain records related to housing operations and occupancy.
  • Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:
  • Knowledge of student housing, residential life, or property management principles and practices.
  • Knowledge of student development, crisis intervention, and conflict resolution techniques.
  • Knowledge of applicable federal, state, and institutional regulations related to student housing.
  • Ability to lead, supervise, train, and motivate student employees.
  • Ability to respond calmly and effectively during emergencies and crisis situations.
  • Strong organizational, planning, and project management skills.
  • Ability to manage multiple priorities while maintaining attention to detail.
  • Strong interpersonal, communication, and customer service skills.
  • Ability to establish and maintain effective working relationships with students, employees, vendors, and community partners.
  • Ability to maintain confidential and sensitive information.
  • Proficiency with Microsoft Office Suite and the ability to learn College software systems.
  • Ability to work evenings, weekends, and participate in an on-call rotation as required.

QUALIFICATIONS
Required Qualifications
  • Bachelor's degree in Student Affairs, Higher Education, Business Administration, Public Administration, Education, Social Sciences, or a related field; or an equivalent combination of education and experience.
  • Two years of progressively responsible experience in student housing, residential life, property management, student affairs, or a related field.
  • Experience supervising employees, student staff, or volunteers.
  • Demonstrated experience providing customer service and working with diverse populations.
  • First Aid, CPR, and/or Mental Health First Aid certification.
  • Valid driver's license and maintain eligibility for coverage under the company's vehicle insurance policy.
Preferred Qualifications
  • Experience coordinating emergency response or crisis management.

SUPPLEMENTAL INFORMATION
SPECIAL INSTRUCTIONS TO APPLICANTS:
For full consideration applicants must submit with their application all of the following:
  1. A cover letter which addresses your interest in Umpqua Community College and how you would excel in this position.
  2. Current resume that includes educational and professional work experience.
  3. A list of 3 professional references listing contact information including email address.

VETERAN'S PREFERENCE STATEMENT:
Umpqua Community College provides employment preference to qualified veterans in accordance with ORS 408.225, 408.230, and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum qualifications for the position and electronically attaches the required documentation at the time of application.
Required Documentation:
Applicants claiming veteran's presence must submit one of the following:
  • Member Copy 4 of the Certificate of Released or Discharged from Active Duty (DD Form 214 or 215) or
  • Letter from the U.S. Department of Veterans Affairs including receipt of a non-service connected pension. Disabled veterans must also submit a copy of their Veterans Disability Preference Letter from the Department of Veterans Affairs.
Resources:
  • Request military service records:
  • Veterans Preference information:

STATEMENT OF EQUAL OPPORTUNITY:UCC prohibits unlawful discrimination based on race, color, religion, national origin, sex, marital status, disability, veteran status, age, sexual orientation, or any other status protected by federal, state, or local law in any area, activity, or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy and interfering with rights or privileges granted under anti-discrimination laws.
Employment with Umpqua Community College is contingent upon background check approval.
Umpqua Community College provides a comprehensive benefit package to all Full-Time, regular employees. This includes:
  • Medical Insurance (includes college contribution towards monthly premiums)
  • Dental Insurance (includes college contribution towards monthly premiums)
  • Vision Insurance (includes college contribution towards monthly premiums)
  • $30,000 Basic Life & AD&D Insurance (employer paid)
  • Long Term Disability Insurance
  • Paid Time Off : includes vacation, personal, and sick leave
  • Paid Holidays
  • Tuition waiver for employee, spouse and eligible dependents
  • Employee Assistance Program
  • Oregon Public Service Retirement Plan (PERS)

Optional Benefits including:
  • Oregon Savings Growth Plan 457(b)
  • Various 403(b) and Tax-Sheltered Annuity Plans
  • Section 125 plan (Flexible Spending)
  • Personal Short-Term Accident & Disability, additional Life Insurance and Cancer Insurance plans

01
Are you able to work evenings, weekends, and participate in an on-call rotation as required?
  • Yes
  • No

02
Do you have experience using housing management software, student information systems, or related database systems?
  • Yes
  • No

03
Do you hold any certifications such as First Aid, CPR, or Mental Health First Aid?
  • Yes
  • No

Required Question

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