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Academic Operations Assistant Jobs (NOW HIRING)

University of Florida

Academic Assistant I

Gainesville, FL · On-site

$19.15 - $21.55/hr

Academic Assistant I Job no: 540589 Work type: Staff Full-Time Location: Main Campus (Gainesville ... Academic Operations: Support the day-to-day operational functions of the Hamilton School by ...

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Academic Operations Assistant information

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How much do academic operations assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for academic operations assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $22.36 per hour, depending on experience, location, and employer.

What is the difference between Academic Operations Assistant vs Academic Coordinator?

AspectAcademic Operations AssistantAcademic Coordinator
CredentialsHigh school diploma or associate degree; some roles may prefer relevant certificationsBachelor’s degree often required; experience in academic administration
Work EnvironmentAdministrative offices within educational institutions, supporting daily operationsAcademic departments, overseeing program coordination and student services
Employer & Industry UsageUniversities, colleges, educational organizationsEducational institutions, academic departments, program offices
Common Search & ComparisonOften compared for entry-level administrative roles in academiaCompared for roles involving program management and student support

The Academic Operations Assistant primarily handles administrative tasks supporting daily academic functions, while the Academic Coordinator often manages program coordination and student services. Both roles are vital in educational settings but differ in scope and responsibilities.

What does an academic operations assistant do?

An academic operations assistant supports the administrative and logistical functions within educational institutions or departments. They handle tasks such as coordinating schedules, managing records, assisting with event planning, and using tools like student information systems to ensure smooth academic operations.

What cities are hiring for Academic Operations Assistant jobs?

Cities with the most Academic Operations Assistant job openings:

What are the most commonly searched types of Academic Operations jobs?

The most popular types of Academic Operations jobs are:

What are popular job titles related to Academic Operations Assistant jobs?

For Academic Operations Assistant jobs, the most frequently searched job titles are:

Infographic showing various Academic Operations Assistant job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $41,222 per year, or $19.8 per hour.

Academic Coordinator Assistant-Bilingual Mandarin

Costa Mesa, CA • On-site

Novel Prep
Education • 11 - 50 employees
Learn more about Novel Prepexternal

$4.0K/mo

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 17 days ago

Job description

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Position Overview
We are seeking a detail-oriented and responsible Academic Coordinator Assistant to support the daily academic operations of our education center. This position works closely with teachers, students, parents, and the academic team to coordinate class schedules, maintain accurate records, and ensure smooth day-to-day operations.
This is a great opportunity for someone who is organized, communicative, and interested in developing a career in education administration or academic operations.
Key Responsibilities
  • Assist with coordinating and updating class schedules for students and instructors.
  • Communicate with students, parents, and teachers regarding scheduling, class changes, and other academic matters.
  • Coordinate classroom assignments and ensure classrooms are properly arranged for scheduled sessions.
  • Welcome and assist students, parents, and instructors at the front desk.
  • Maintain and update student information, attendance records, schedules, and other academic documentation.
  • Support instructors with classroom logistics, teaching materials, and administrative requests.
  • Follow up on schedule changes, cancellations, make-up classes, and other academic arrangements.
  • Work closely with the academic and operations teams to ensure smooth daily operations.
  • Assist with general administrative duties and other projects as assigned.

Qualifications
  • Bachelor’s degree or currently pursuing a bachelor’s degree.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Detail-oriented, responsible, and able to manage multiple tasks simultaneously.
  • Comfortable communicating with students, parents, and instructors.
  • Proficiency in Microsoft Office or Google Workspace.
  • Ability to work independently as well as collaboratively within a team.
  • Previous experience in education, customer service, administration, scheduling, or operations is preferred but not required.
  • Bilingual English and Mandarin Chinese is preferred.