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Academic Administration Assistant Jobs (NOW HIRING)

SUGAR CREEK MONTESSORI SCHOOL

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Administration Assistant

Fulshear, TX · On-site

$32K - $36K/yr

Overview We are seeking a dedicated and organized Administrative Assistant to join our team. This ... SCMS is founded on authentic Montessori practices and is committed to academic excellence, as well ...

SUGAR CREEK MONTESSORI SCHOOL

Be Seen First

Administration Assistant

Fulshear, TX · On-site

$32K - $36K/yr

Overview We are seeking a dedicated and organized Administrative Assistant to join our team. This ... SCMS is founded on authentic Montessori practices and is committed to academic excellence, as well ...

International Council of

Academic Advisor

Tampa, FL · On-site

$39K - $48K/yr

Academic Advisor is responsible for assisting with academic administration at the campus. Determine ... Continue student scheduling * Assist with SAP, Semester Student Advising, and status changes ...

Everglades University

Academic Advisor

Tampa, FL · On-site

$39K - $48K/yr

Academic Advisor is responsible for assisting with academic administration at the campus. Determine ... Continue student scheduling * Assist with SAP, Semester Student Advising, and status changes ...

UNIVERSITY OF ARIZONA

$65K - $85K/yr

... Assist in the coordination of IIO Engagements and Meetings * Organize and facilitate weekly or bi ... Career Stream and Level PC2 Job Family Academic Program Mgmt Job Function Academic Administration ...

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Academic Administration Assistant information

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How much do academic administration assistant jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for academic administration assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What states have the most Academic Administration Assistant jobs?

States with the most job openings for Academic Administration Assistant jobs include:

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Infographic showing various Academic Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.

Coordinator of Academic Administration

Chicago, IL • On-site

Spertus Institute
See more jobs at Spertus Instituteexternal

$40K - $50K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 24 days ago

Job description

Spertus Institute is seeking a highly organized, detail-oriented and collaborative Coordinator of Academic Administration to support our vibrant academic community! Bring your talents to a diverse academic community where your ideas matter, your professional growth is encouraged, and your work helps our community of learners reach their goals and full potential. This role is a perfect step into work in an academic, communal, non-profit space for new-grads and those looking to grow their talents!
The Coordinator of Academic Administration plays an integral part in our academic operations, assists in bringing creativity and consistency across communications, and contributes to driving recruitment efforts. This role is central to the success of our academic programs, ensuring excellent student and faculty experiences, smooth operations, and strong cross-collaboration among colleagues.
If you enjoy building relationships, managing projects, building processes, and contributing to an environment where everyone can thrive, we'd love to hear from you!
This role reports to the Assistant Dean of Academic Administration.
Key Responsibilities
Academic Administration
  • Coordinate daily administrative operations for degree and certificate programs.
  • Assist with course scheduling, academic calendars, and program logistics.
  • Manage departmental email accounts, calendars and routine inquiries.
  • Maintain academic records, updating databases, and documentation while ensuring confidentiality and accuracy.
  • Support faculty with course preparation, materials, zoom meeting coordination, and administrative requests.
  • Assist with accreditation activities, program reviews, and compliance documentation as needed.

Communications
  • Aid in ensuring accuracy and consistency in branding and messaging across programmatic communications.
  • Coordinate communication campaigns and student engagement initiatives across programs.
  • Prepare presentations, reports, marketing materials, and informational documents, where needed.
  • Aid in placing marketing advertisements, editorials and thought pieces across programs.
  • Assist in analyzing data and decision-making.
  • Keep track of new marketing & communication trends for the team.

Recruitment & Student Engagement
  • Support recruitment activities including information sessions, open houses, community visits, and conferences.
  • Aid in maintaining recruitment database.
  • Assist with application tracking, admissions communications, and recruitment reporting.
  • Support the academic team in coordinating outreach initiatives with community organizations and partner institutions.
  • Partner in planning onboarding activities for new students, including orientation and welcome events.

General Operational Support
  • Work closely with Manager of Programs and Institutional Experience and Venue Six10 in facilitating excellent on-site programming and student seminars.
  • Coordinate invoices, travel arrangements, and event logistics in partnership with the Manager of Programs and Institutional Experience.
  • Track budgets and assist with financial reconciliation, as assigned.
  • Identify opportunities to improve administrative processes and workflow efficiency.

Requirements
Core skills you bring (and we'll help you continue to grow!):
  • Comfort with Microsoft Office-especially Excel for spreadsheets and tracking, Word, Outlook & Teams.
  • Ability to work within databases or information systems-accurate data entry, updating records, and following data quality- steps.
  • Strong organization: juggle multiple tasks and deadlines and utilize project management platforms.
  • Clear, professional written and verbal communication, including drafting emails and explaining steps to students and faculty.
  • Customer service- mindset - patient, helpful, and solution-oriented.
  • Curiosity and readiness to lean into utilizing new tools as technology evolves.

Qualifications
Education & Experience
  • Bachelor's degree required.
  • Administrative, academic support, communications, or recruitment/sales experience a plus!

Salary and Benefits:
• Salary Range: $40,000-$50,000 based on experience
• 2 weeks of vacation, Jewish holidays and select federal holidays
• Competitive Benefits Package (health, vision, dental, 403(b))
• Access to graduate degree and certificate programs at Spertus Institute
• Plenty of grey and orange Spertus swag
This is a hybrid position with at least three days per week spent onsite at Spertus Institute's award-winning downtown Chicago facility. Some evening and weekend work will be needed based on programming schedules.
About Spertus Institute:
For a century, Spertus Institute has been a central force in training Jewish educators, communal professionals, and lay leaders in creating and expanding the field of higher Jewish education. Spertus offers a master's program in Jewish Professional Studies and master's and doctoral degrees in Jewish Studies, in addition to a range of certificates, professional training workshops, and public programs, serving hundreds of degree and certificate students and thousands of adult learners across North America and around the world.
Why Join Spertus Institute?
• Be part of a mission driven- institution committed to academic excellence and community engagement.
• Directly impact the Jewish communal landscape by the impactful work we do.
• Gain hands-on-experience across academic programs, events, communications and operations.
• Continue your own educational journey and grow your talents - with access to our degrees, certificates and professional development programming/workshops!
Benefits:
Spertus offers a competitive health benefit package to all full-time employees. Detailed information will be provided during the interviewing process.

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