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Academic Department Assistant Jobs (NOW HIRING)

Amherst College

$27 - $31/hr

Update course information in the Course Catalog, CPI, and Workday * Assist with course logistics * Assist with departmental majors' records * Manage the course evaluation process for non-tenured ...

Utulsa

Department Assistant II

Tulsa, OK · On-site

... Department Assistants to ensure consistent support and coverage across the college's academic ... Academic & Executive Support • Faculty Awards: Oversee the comprehensive external faculty award ...

Utulsa

Department Assistant II

Tulsa, OK · On-site

... Department Assistants to ensure consistent support and coverage across the college's academic ... Academic & Executive Support • Faculty Awards: Oversee the comprehensive external faculty award ...

CALRegional

Academic Specialist

Fairfield, CA · On-site

$21 - $26/hr

Correspond with upper management regarding the goals and objectives of the Academic Department * Assist the Academic Manager with the company student sponsorship process as needed * Create student ...

Weber State University

Department Assistant

Ogden, UT · On-site

$17.50 - $23.75/hr

Position Information Position Title Department Assistant Requisition Number H00004P Position ... of academic activities/classes, and other miscellaneous administrative responsibilities. This ...

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How much do academic department assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for academic department assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

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Infographic showing various Academic Department Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.

Academic Department Assistant

New York, NY • On-site

Barnard College
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about Barnard Collegeexternal

$35.86/hr

Full-time

Re-posted 8 days ago

Key responsibilities

  • Support the administrative functions of academic departments, including reception, office administration, and maintaining departmental files.

  • Coordinate and support department programs or events, including space reservations, catering, AV services, and publicity.

  • Assist with course and instructor support tasks such as posting course information, maintaining syllabi archives, and tracking majors and enrollment lists.

Barnard College rating

6.7

Company rating: 6.7 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

If you are a current Barnard College employee, please use the internal career site to apply for this position.

Job:

Academic Department AssistantReporting to the Department Manager, the Academic Department Assistant supports the administrative functions of one or more academic departments or programs as assigned.

Job Description:

  • Reception and office administration
    • First point of contact for students and faculty
    • Receive and distribute distribute mail and deliveries
    • Orienting/setting up offices, supplies, computers, access and mailboxes for departmental personnel
    • Create and track Facilities work orders
    • Maintain shared office supplies
    • Maintain department administrative files.
    • Record, transfer, and transcribe data as requested.
  • Student workers
    • Process hiring documents in conjunction with Beyond Barnard
    • Train and assign daily tasks under the direction of the Department Manager
  • Events
    • Coordinate and support the execution of department programs or events, including space reservations, catering/food orders, AV services, vendor management, invitations, and publicity.
  • Communications
    • Send out newsletters and announcements
    • Update departmental websites and maintain department communication tools
  • Course & Instructor Support
    • Post course information and schedule in academic systems
    • Maintain an archive of department syllabi and theses
    • Track majors and record assignment of major advisors
    • Maintain enrollment lists for courses
    • Maintaining student records in consultation with the Registrar and Student Advisors
    • Assist faculty with COI ("Committee on Instruction") course proposal documentation
    • Collate academic dossiers and documents for Advisory Committee on ATP ("Appointments, Tenure, Promotion")
  • Data Entry
    • Including financial, employee, student, course, and others as assigned.
    • Initiate and reconcile department purchases, invoices, reimbursements, and expense reports
  • Coordinate application flow, candidate visits, and reimbursements related to instructional hiring processes.
  • Maintain familiarity with relevant administrative college policies, as required.
  • Other duties as assigned, including reassignment of constituent departments and academic programs within the administrative cluster based on evolving operational needs.

Skills, Qualifications & Requirements:

Required Qualification Summary

  • High School Degree or GED and two years of college and 3-5 years related experience.
  • Strong organizational ability and a broad range of office skills.
  • Strong computer skills & experience with word processing, spreadsheets, email, and calendaring.
  • Ability to set priorities, work under pressure, and balance competing responsibilities.
  • Tact and good judgment in dealing with a variety of constituencies.
  • Strong communications skills, both written and verbal.

Preferred Qualifications

  • Bachelor's degree and 1-3 years related experience

This is a 2110 grade VIII position.

Pay Rate: $35.86 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimateof the range of possible compensation at the time of posting.

Company:

Barnard College

Time Type:

Full time

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About Barnard College

Sourced by ZipRecruiter

Industry

Colleges, universities, and professional schools

Company size

501 - 1,000 Employees

Headquarters location

New York, NY, US

Year founded

1889

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