Hours: Non-Exempt. 40 hours per week, but willing to work more or less than normal working hours when necessary.
Reports To: Chief Financial Officer
Travel: Travels to and participates in meetings and seminars when deemed necessary by the CFO and/or Administrator.
Starting Wage: Non-Exempt $25.35-$26.73 per hour.
Job Summary: Member of the business office team that will ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.
Work Environment: Sits, stands, and walks intermittently during the workday, and subject to many interruptions. Deals with the public, employees, visitors, family members and residents under all conditions.
Essential Functions:
- Prepares monthly statements for residents within the Home, Bremmer, Apartments, or responsible party and outpatient services monthly.
- Submits monthly billing to fiscal agencies.
- Submits monthly billing to insurance companies or as needed with payment follow-ups with payees.
- Receive and file approvals with notices of admission to appropriate agencies.
- Keeps current of all Medicaid, Medicare and HUD regulations governing admission and discharge by this facility.
- Maintains various records required by licensing agencies.
- Prepares and keeps current on entering Medicare, Private Insurance and MSHO logs for auditors and accounting purposes.
- Verify resident’s accounts and checks to see that all charges are in and posted correctly.
- Posts charges to resident’s accounts and distributes payments to correct charges.
- Follows collection procedures on all accounts and services and refers delinquent accounts to the CFO.
- Closes account receivable at month end in a timely matter when monthly billing is complete and keep assigned A/R accounts balanced to the general ledger.
- Track State/County contracts for expiration and renewal for all services in a timely manner.
- Keeps track of security deposits for Bremmer and Apartments.
- Tracks Residents days for short-term stays and bill accordingly.
- Help assist with entering receipts and prepares weekly invoices and monthly statements for childcare.
- Handles correspondence as directed.
- Assists in other office duties in absence of other office staff.
- Assist in daily mail and bank run.
- All other duties as directed by managers and/or Administrator.
- Work with the Social Services Director to complete the admission process for Residents.
- Works closely with IT staff to make sure all our electronics are working correctly.
- Works closely with Aegis to make sure Therapy is billed correctly and needed information is exchanged.
- Works closely with Case Managers to make sure proper MDS is submitted, and case mix is correct.
Skills and Abilities:
• Quality of work performance.
• Promptness in carrying out assigned orders and directives for all entities.
• Accuracy and efficiency in all work performed.
• Efficiency of the performance of assigned duties.
• Complies with the established policies and procedures.
• Cooperation with other employees and Department Managers.
•Computer skills amp; filing
• Care and use of supplies and equipment and neatness of work area.
Physical Demands:
• Sits, stands, stoops, lifts heavy items occasionally, bends, pushes, pulls and walks short distances during the day.
Qualifications:
A. Education/Other-
• Must be at least 18 years of age or older and have a High School diploma.
• Must have knowledge of accounting principles.
• Must have knowledge in using office equipment and software.
B. Personal-
• Must be in good physical condition and willing to work with various people.
• Have various correspondence skills, telephone procedures, filing procedures, computer skills, ect.
• Must be able to meet the public, and the ability to carry out good public relation duties.
• Must have sincere desire to work with employees, residents, visitors, and family members.
Benefits ~
Paid Time Off, Shift Differentials, Pension match, Health amp; Dental Insurance, Life Insurance, Referral Bonus, Sign on Bonus, Scholarships and other benefits