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Business & Personal Assistant

Help Keep Every Detail Organized, Handled, and Moving Forward

Are you highly organized, dependable, and skilled at managing a variety of personal and business responsibilities? We are seeking a trustworthy and resourceful Business & Personal Assistant to provide full-time, in-person support in our office in Palm Coast, Florida.

This role is ideal for someone who enjoys solving problems, coordinating schedules, communicating with people, and making sure important details do not fall through the cracks. You will assist with both personal and business matters, including managing phone calls, booking appointments, coordinating household and property needs, communicating with clients and vendors, and following through on day-to-day priorities.

The right candidate will be professional, discreet, proactive, and comfortable working in a position where priorities may change throughout the day.

Position Overview

The Business & Personal Assistant provides hands-on administrative, personal, and organizational support for a busy household and its related business activities. This position requires someone who can confidently manage calendars, phone calls, appointments, household concerns, client and vendor communication, documents, errands, and ongoing projects.

The assistant will serve as a reliable point of contact, help resolve issues promptly, and provide clear updates regarding completed work and outstanding items. Because this position involves private personal information, business matters, properties, and financial or household details, a high level of trust, professionalism, confidentiality, and good judgment is essential. This is a full-time, in-person position based in Palm Coast, Florida.

What You’ll Do

Your day may include:

• Making, answering, and returning personal and business phone calls
• Managing calendars, appointments, reminders, and scheduling changes
• Booking personal, medical, business, service, and other appointments
• Confirming appointments and following up with the appropriate individuals
• Communicating professionally with clients, vendors, contractors, service providers, and business contacts
• Coordinating repairs, maintenance, inspections, deliveries, and other matters involving residential properties
• Contacting vendors and contractors, requesting information or estimates, and following up until issues are resolved
• Keeping organized records of appointments, contacts, property matters, expenses, and ongoing projects
• Drafting and responding to emails, messages, letters, and routine correspondence
• Tracking deadlines, commitments, follow-ups, and outstanding action items
• Organizing documents, receipts, files, and confidential personal or business information
• Assisting with purchases, reservations, returns, errands, and other day-to-day needs
• Researching products, services, vendors, appointments, and solutions when requested
• Helping coordinate meetings, travel arrangements, reservations, and personal plans
• Receiving and relaying accurate messages and important information
• Handling routine concerns independently and escalating urgent or sensitive matters appropriately
• Following up with clients, vendors, contractors, and team members to ensure commitments are completed
• Providing clear and timely updates regarding completed tasks, pending matters, and any problems requiring attention
• Assisting with additional personal, household, administrative, and business-related projects as needed

What We’re Looking For

The ideal candidate is someone who:

• Is exceptionally organized, dependable, and attentive to detail
• Is comfortable handling both personal and business responsibilities
• Communicates professionally and confidently by phone, email, text, and in person
• Can manage multiple assignments, appointments, and changing priorities
• Takes initiative and follows through without needing constant supervision
• Is resourceful and able to research solutions when unexpected issues arise
• Uses sound judgment and knows when to act independently or request direction
• Handles confidential information with discretion and professionalism
• Is comfortable communicating with clients, vendors, contractors, household service providers, and business contacts
• Can remain calm and professional when handling urgent matters or difficult conversations
• Maintains accurate notes, records, reminders, and follow-up lists
• Communicates completed work, progress, delays, and concerns promptly
• Is comfortable working closely with the employer and adapting to personal and business needs
• Is reliable, punctual, and committed to completing assigned responsibilities

Qualifications

• Previous experience as a personal assistant, executive assistant, administrative assistant, office assistant, household assistant, or similar support professional
• Strong written and verbal communication skills
• Excellent organizational, scheduling, and time-management abilities
• Strong computer skills and confidence using email, calendars, documents, spreadsheets, and online systems
• Ability to make and return professional phone calls
• Ability to manage sensitive personal and business information confidentially
• Ability to work independently and follow instructions accurately
• Ability to work full-time and in person in Palm Coast, Florida
• Reliable transportation and the ability to travel locally for appointments, errands, properties, and vendor coordination when needed

Preferred Qualifications

The following experience is helpful but not required:

• Experience supporting a business owner, executive, household, or family
• Experience coordinating home repairs, property maintenance, contractors, or service providers
• Experience communicating with customers, clients, and vendors
• Experience managing busy calendars and scheduling appointments
• Familiarity with Microsoft 365, Google Workspace, or similar productivity tools
• Experience organizing records, receipts, invoices, documents, or expense information
• Familiarity with property-management, CRM, accounting, or project-management systems
• Experience making travel arrangements, reservations, purchases, or coordinating personal errands

What Success Looks Like

A successful Business & Personal Assistant makes daily life easier by anticipating needs, keeping priorities organized, and ensuring important matters are handled correctly and on time. The right person will be dependable, discreet, responsive, and proactive. They will follow through on assignments, maintain clear communication, and help ensure that personal, household, property, client, vendor, and business responsibilities continue moving forward.

Position Details

Location: Palm Coast, Florida
Work Arrangement: In-Person
Employment Type: Full-Time
Pay: $20.00–$24.00 per hour
Compensation: Based on experience

This is not a remote position. The selected candidate must be available to work in person in Palm Coast and travel locally when needed.

Application Instructions

Please submit your resume along with a brief summary of your experience handling personal assistance, administrative support, appointment scheduling, customer or vendor communication, property coordination, or similar responsibilities.

Please also describe your availability and why you believe you would be a strong fit for a position requiring organization, confidentiality, initiative, and dependable follow-through.

If you are professional, resourceful, detail-oriented, and enjoy helping others stay organized, we encourage you to apply.