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40 Aces Executive Assistant Jobs Hiring Near You

Moonrise Hotel

AM Sous Chef

Saint Louis, MO

$19 - $20/hr

Ensures aces are in places. * Assists Executive Chef with on-going training and professional ... Inventory Control * Assist in placing orders with vendors for company approved food items and ...

Moonrise Hotel

AM Sous Chef

Saint Louis, MO · On-site

$19 - $20/hr

Ensures aces are in places. * Assists Executive Chef with on-going training and professional ... Inventory Control * Assist in placing orders with vendors for company approved food items and ...

Moonrise Hotel

AM Sous Chef

Saint Louis, MO · On-site

$19 - $20/hr

Ensures aces are in places. * Assists Executive Chef with on-going training and professional ... Inventory Control * Assist in placing orders with vendors for company approved food items and ...

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What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a degree or relevant experience. Familiarity with office software like Microsoft Office Suite, calendar management systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving skills help you manage complex schedules and sensitive information effectively. These skills are crucial for supporting executives efficiently, ensuring smooth operations, and maintaining confidentiality in a fast-paced environment.

How do Executive Assistants typically manage competing priorities and urgent requests from multiple executives or departments?

Executive Assistants often juggle tasks for multiple leaders or teams, making time management and prioritization essential skills. They typically use digital calendars, project management tools, and clear communication to track deadlines, coordinate schedules, and ensure urgent requests are handled promptly. Regular check-ins with executives and a proactive approach to anticipating needs help minimize conflicts and last-minute changes. Building strong relationships with stakeholders across the organization also allows Executive Assistants to effectively negotiate priorities and deliver high-quality support.

What are Executive Assistants?

Executive Assistants are highly skilled administrative professionals who provide support to senior executives, such as CEOs or company presidents. Their responsibilities typically include managing schedules, organizing meetings, handling correspondence, making travel arrangements, and acting as a liaison between executives and other staff. Executive Assistants often handle confidential information and are trusted to ensure day-to-day operations run smoothly. Strong organizational, communication, and problem-solving skills are essential for this role.

What is the difference between Executive Assistant vs Administrative Assistant?

AspectExecutive AssistantAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certifications; strong organizational skillsHigh school diploma; basic office skills
Work EnvironmentSupports executives in corporate or business settingsSupports teams or departments in various office environments
Employer & Industry UsageCommon in corporate, legal, and financial sectorsWidespread across industries, including healthcare, education, and retail
Search & Comparison IntentOften searched by those seeking high-level support rolesMore general, for entry-level or support roles

While both roles provide essential administrative support, Executive Assistants typically work directly with top executives, handling complex tasks and confidential information. Administrative Assistants support broader office functions and may assist multiple staff members. The key difference lies in the level of responsibility, scope of work, and the target employer or industry.

What other companies are hiring for Executive Assistant jobs?
What are the most popular jobs at Aces?
Infographic showing various Executive Assistant job openings at Aces in the United States as of May 2026, with employment types broken down into 82% Full Time, and 18% Part Time. Highlights an 91% Physical, and 9% Remote job distribution.
Senior Administrative Assistant

Senior Administrative Assistant

Lockheed Martin Corporation

Louisville, CO • On-site

Other

Posted 8 days ago

Lockheed Martin rating

8.2

Company rating: 8.2 out of 10

Based on 375 frontline employees who took The Breakroom Quiz

31st of 59 rated aerospace companies

Job description

The mission matters. So do the people behind it. With advancing defense technology at our core, what sets us apart is a culture of collaboration, purpose, and impact.
What is the mission?
Ignite matures and transitions capabilities focused on our Space Enterprise internal and external customer needs. This position will contribute to the success of an applied research & development team within the LM Space Ignite, Advanced Capabilities Electro-optics & Security (ACES) directorate. The ACES team conducts applied research and rapid prototyping of systems & subsystems in relevant or operational environments, develops first-of-kind optical systems, and supports national defense. This role will support the creation of discriminating and disruptive technologies, and performance of first-of-kind demonstrations in support of critical national needs.
Specific job duties include performing a variety of administrative, office management, protocol, and site-wide communication tasks. This is a critical, high visibility position in a rapid-paced environment. The position will report directly to the Site Director in Louisville, CO. The chosen candidate will interface frequently with Administrative Assistants of other executives at LM Space and across the corporation. By nature of the position the duties involve high-level internal and external contacts and exposure to sensitive information, necessitating considerable use of tact, diplomacy, discretion and judgment.
The successful candidate will have or be able to obtain a security clearance for the purpose of supporting classified program activities. Additionally, strong computer and Microsoft Excel skills are needed to provide updates to financial budgets for review by senior management.
In this role you will communicate with executive, administrative and line management personnel to gather or convey relevant information. Perform all normal administrative and clerical duties of a senior administrative assistant including answering phones, maintaining electronic files, scheduling meetings, maintaining schedules in Microsoft Outlook, setting up teleconferences, organizing domestic and international travel, and expense reporting. Responsible for scheduling of conference rooms and facilities used by multiple groups. Office management duties will include monitoring and ordering supplies, tracking relevant budgets, assigning desk and board space to fellow employees, and coordinating building operations with facilities, security and technical program groups. Protocol duties include supporting visiting executives, organizing catering services, supporting employee morale events, and editing a weekly newsletter. Ensures all correspondence is accurate, complete, and properly handled. Communication duties include preparing site-wide messages using multiple forms of media. Must be detail oriented and able to independently handle multiple tasks simultaneously. Determines and sets their own priorities for non-routine situations. May require overtime and flexible work hours.
Key Responsibilities:
Support management (Director and Senior Manager level) with scheduling, traveling, organizing meetings, and note-taking
Site-wide administration and coordination - serve as the hub of a turning wheel for a ~200 person organization
Office management - oversee and help coordinate site operations (ordering office supplies, assigning space, point of contact for support organizations)
Track and manage select budgets.
Protocol lead for hosting visitors
Facilitate site-wide communications
Oversee select special projects as the site undergoes expansion.

What Lockheed Martin employees say

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About Lockheed Martin

Sourced by ZipRecruiter

As a global security and aerospace company, the majority of Lockheed Martin's business is with the U.S. Department of Defense and U.S. federal government agencies.The remaining portion of Lockheed Martin's business is comprised of international government and commercial sales of products, services and platforms.

Industry

Manufacturing

Company size

10,000+ Employees

Headquarters location

Bethesda, MD, US

Year founded

1912

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