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Workload Coordinator Jobs in Wisconsin (NOW HIRING)

BHI Energy

Project Coordinator

Eau Claire, WI · Hybrid

We are seeking a Project Coordinator for a 6+ months contract assignment to manage utility ... Manage a large workload from start to finish in a variety of project sizes. Qualifications ...

Kiongroup

Sales coordinator

Wauwatosa, WI · On-site

$18.25 - $25/hr

... workload management. The Sales Coordinator acts as a force multiplier for the team-helping keep the ... backend running smoothly so Account Managers can stay focused on customer engagement ...

BHI Energy

Project Coordinator

Eau Claire, WI · On-site

We are seeking a Project Coordinator for a 6+ months contract assignment to manage utility ... Manage a large workload from start to finish in a variety of project sizes. Job Requirements ...

Miller Pipeline

Project Coordinator

Kaukauna, WI · On-site

We are hiring a part-time Project Coordinator to provide support to our field staff! This position ... The hours are flexible, with an anticipated schedule 7am - 1pm (depending on workload for the day)

Miller Pipeline

Project Coordinator

Kaukauna, WI · On-site

We are hiring a part-time Project Coordinator to provide support to our field staff! This position ... The hours are flexible, with an anticipated schedule 7am - 1pm (depending on workload for the day)

KG Stevens, Inc

Project Coordinator

Milwaukee, WI · On-site

$63.04/hr

Phone (262) 432-8770 Description The Project Coordinator II manages a high-volume workload (approximately 100+ active jobs) and owns the project lifecycle from standard quoting through final ...

Torginol Inc

Print Production Coordinator

Sheboygan, WI · On-site

$20 - $30/hr

The Print Production Coordinator oversees the flow of print jobs from file intake through finished ... Plan and prioritize workload independently, applying strong organizational and time management ...

New

Torginol Inc

Print Production Coordinator

Sheboygan, WI · On-site

$20 - $30/hr

The Print Production Coordinator oversees the flow of print jobs from file intake through finished ... Plan and prioritize workload independently, applying strong organizational and time management ...

New

Torginol Inc

Print Production Coordinator

Sheboygan, WI · On-site

$20 - $30/hr

The Print Production Coordinator oversees the flow of print jobs from file intake through finished ... Plan and prioritize workload independently, applying strong organizational and time management ...

New

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Workload Coordinator information

What is a workload coordinator?

Workload Coordinators are professionals responsible for organizing, distributing, and monitoring tasks and assignments within a team or organization to ensure efficient workflow and balanced workloads. They analyze team capacity, prioritize tasks, and allocate resources to meet deadlines and organizational goals. Workload Coordinators often act as a liaison between management and staff, providing updates on task progress and addressing any workload imbalances. Their role is crucial in maintaining productivity and preventing employee burnout.

What are the key skills and qualifications needed to thrive as a workload coordinator, and why are they important?

To thrive as a Workload Coordinator, you need strong organizational skills, attention to detail, and experience in workload management or scheduling, often supported by a relevant associate's or bachelor's degree. Familiarity with workforce management software, spreadsheets, and scheduling systems is typically required. Excellent communication, problem-solving, and multitasking abilities are valuable soft skills that help in prioritizing tasks and collaborating with team members. These competencies are essential for ensuring efficient resource allocation, meeting deadlines, and maintaining smooth operational workflows.

How does a workload coordinator typically collaborate with other departments to ensure balanced task distribution?

A Workload Coordinator regularly communicates with different department leads and team members to monitor project progress and shifting priorities. They analyze workload data, anticipate bottlenecks, and adjust schedules or assignments as needed. Successful collaboration often involves holding brief meetings, sharing workload reports, and using project management tools to maintain transparency. This cross-functional approach ensures that tasks are equitably distributed and deadlines are met efficiently.

What is the difference between Workload Coordinator vs Scheduler?

AspectWorkload CoordinatorScheduler
Primary RoleManages and balances team workloads to ensure efficiencyCreates and manages schedules for staff or projects
CredentialsTypically requires organizational or administrative certificationsOften requires similar certifications, with focus on planning tools
Work EnvironmentOffice settings, healthcare, education, or corporate sectorsOffice environments, manufacturing, healthcare, or service industries
Industry UsageCommon in healthcare, education, corporate sectorsWidely used in healthcare, manufacturing, and service industries

The main difference is that a Workload Coordinator focuses on managing and balancing team workloads, ensuring productivity and efficiency, while a Scheduler primarily creates and maintains schedules for staff or projects. Both roles require organizational skills and may share similar certifications, but their core responsibilities differ in scope and focus.

How to become a workload coordinator?

To become a workload coordinator, candidates typically need a high school diploma or equivalent, along with experience in project management, scheduling, or administrative roles. Developing skills in organization, communication, and using tools like Microsoft Office or project management software can enhance prospects; some positions may require relevant certifications such as PMP or CAPM.

What are popular job titles related to Workload Coordinator jobs in Wisconsin?

For Workload Coordinator jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Workload Coordinator jobs in Wisconsin look for?

The top searched job categories for Workload Coordinator jobs in Wisconsin are:

Workload Coordinator jobs near you
Infographic showing various Workload Coordinator job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, 1% Temporary, and 1% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution.

Workflow Coordinator

Wilson Elser - Business & Legal Professionals

Milwaukee, WI • Hybrid

Full-time

Re-posted 21 days ago

Job description

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Workflow Coordinator position in our Milwaukee Office.

This position offers a flexible, hybrid working arrangement.

The Position

Wilson Elser's Milwaukee Office seeks a full-time Workflow Coordinator to join our expanding Paralegal Service Center. This Paralegal Service Center supports a wide variety of practice areas, in all of our 46 national offices. This is an excellent opportunity for experienced paralegals seeking to expand their careers into legal operations with a national firm.

Key Responsibilities:

Reporting to the Manager, the Workflow Coordinator would:

  • Monitor and manage the daily workflow of the Paralegal Service Center.
  • Serve as the central point of coordination for incoming paralegal requests.
  • Receive, review, prioritize, and assign incoming work requests based on urgency, complexity, deadlines, and staff availability.
  • Communicate with requestors to obtain missing information or clarification about paralegal projects.
  • Balance workloads across the paralegal team to maximize efficiency and productivity.
  • Track assignments from intake through completion to ensure service standards and deadlines are met.
  • Monitor paralegal assignment queues, identify workflow bottlenecks, and redistribute work when needed.
  • Track deadlines and proactively address workload concerns before service levels are impacted.
  • Escalate priority issues or resource constraints to management as appropriate.
  • If workflow coordination responsibilities are slow, utilize a timekeeper number to provide direct billable support as a backup resource.

Qualifications

  • Bachelor's degree
  • 10+ years of litigation paralegal experience with broad knowledge of legal workflows
  • Experience working in a national law firm is strongly preferred
  • Strong understanding of a variety of paralegal assignments and required effort
  • Strong organizational and time-management skills with the ability to manage multiple competing priorities
  • Excellent project management skills
  • Sound judgement in prioritization and workload allocation
  • Strong communication and collaboration skills
  • Proficiency with Microsoft Office Suite and document management systems
  • Ability to work independently while collaborating effectively across teams
  • Experience with legal workflow management software is a plus

Apply