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Workload Coordinator Jobs in Wisconsin (NOW HIRING)

Perkins Coie LLP

Workload Coordinator

Madison, WI · On-site

$92K - $139K/yr

Workload Coordinator Drive Operational Excellence At Ashurst Perkins Coie , our people are our greatest asset. We're looking for a collaborative, detail-oriented Workload Coordinator to join our ...

Perkins Coie LLP

Workflow Coordinator

Madison, WI

$92K - $139K/yr

Workload Coordinator Drive Operational Excellence At Ashurst Perkins Coie , our people are our greatest asset. We're looking for a collaborative, detail-oriented Workload Coordinator to join our ...

BHI Energy

Project Coordinator

Eau Claire, WI · Hybrid

We are seeking a Project Coordinator for a 6+ months contract assignment to manage utility ... Manage a large workload from start to finish in a variety of project sizes. Qualifications ...

BHI Energy

Project Coordinator

Eau Claire, WI · On-site

We are seeking a Project Coordinator for a 6+ months contract assignment to manage utility ... Manage a large workload from start to finish in a variety of project sizes. Job Requirements ...

River Bank

Loan Operations Coordinator

West Salem, WI · On-site

The Loan Operations Coordinator will primarily support the Loan Processing team by organizing ... As workload permits, secondary responsibilities of the role will provide loan processing support.

Michels Corporation

Yard Coordinator

Brownsville, WI · On-site

$20.50 - $24.50/hr

Find out how a career as a Yard Coordinator can change yours. As a Yard Coordinator, your key ... workloads and daily operations. You will maintain and promote a strong safety culture for all ...

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Workload Coordinator information

How does a workload coordinator typically collaborate with other departments to ensure balanced task distribution?

A Workload Coordinator regularly communicates with different department leads and team members to monitor project progress and shifting priorities. They analyze workload data, anticipate bottlenecks, and adjust schedules or assignments as needed. Successful collaboration often involves holding brief meetings, sharing workload reports, and using project management tools to maintain transparency. This cross-functional approach ensures that tasks are equitably distributed and deadlines are met efficiently.

What is a workload coordinator?

Workload Coordinators are professionals responsible for organizing, distributing, and monitoring tasks and assignments within a team or organization to ensure efficient workflow and balanced workloads. They analyze team capacity, prioritize tasks, and allocate resources to meet deadlines and organizational goals. Workload Coordinators often act as a liaison between management and staff, providing updates on task progress and addressing any workload imbalances. Their role is crucial in maintaining productivity and preventing employee burnout.

What are the key skills and qualifications needed to thrive as a workload coordinator, and why are they important?

To thrive as a Workload Coordinator, you need strong organizational skills, attention to detail, and experience in workload management or scheduling, often supported by a relevant associate's or bachelor's degree. Familiarity with workforce management software, spreadsheets, and scheduling systems is typically required. Excellent communication, problem-solving, and multitasking abilities are valuable soft skills that help in prioritizing tasks and collaborating with team members. These competencies are essential for ensuring efficient resource allocation, meeting deadlines, and maintaining smooth operational workflows.

What is the difference between Workload Coordinator vs Scheduler?

AspectWorkload CoordinatorScheduler
Primary RoleManages and balances team workloads to ensure efficiencyCreates and manages schedules for staff or projects
CredentialsTypically requires organizational or administrative certificationsOften requires similar certifications, with focus on planning tools
Work EnvironmentOffice settings, healthcare, education, or corporate sectorsOffice environments, manufacturing, healthcare, or service industries
Industry UsageCommon in healthcare, education, corporate sectorsWidely used in healthcare, manufacturing, and service industries

The main difference is that a Workload Coordinator focuses on managing and balancing team workloads, ensuring productivity and efficiency, while a Scheduler primarily creates and maintains schedules for staff or projects. Both roles require organizational skills and may share similar certifications, but their core responsibilities differ in scope and focus.

What are popular job titles related to Workload Coordinator jobs in Wisconsin? For Workload Coordinator jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Workload Coordinator jobs in Wisconsin look for? The top searched job categories for Workload Coordinator jobs in Wisconsin are:
Workload Coordinator jobs near you
Infographic showing various Workload Coordinator job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution.

Workload Coordinator

Perkins Coie LLP

Madison, WI • On-site

$92K - $139K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Job Description:

Workload Coordinator

Drive Operational Excellence

At Ashurst Perkins Coie, our people are our greatest asset. We're looking for a collaborative, detail-oriented Workload Coordinator to join our Business Operations team and help deliver an exceptional employee experience.

In this role, you will coordinate the daily staffing functions of practice groups by balancing workloads and ensuring the timely, accurate delivery of value-added services to internal and external clients. This position operates in a flexible Monday-Friday environment and performs legal practice assistant responsibilities for one or more attorneys. Hours for this role are 9:30-6:00 PT.

What You'll Do

  • Direct daily workflow operations for a high-performing legal support team.
  • Strategically balance workloads and coordinate coverage to maximize efficiency and ensure seamless attorney support.
  • Manage staffing logistics, including PTO, leave requests, and backup assignments, while collaborating with leadership to maintain uninterrupted service.
  • Serve as the central point of contact for incoming service requests, leveraging ServiceNow to prioritize, assign, and monitor work for optimal turnaround times.
  • Deliver hands-on production support, quality control, and troubleshooting for high-priority projects while providing exceptional client service to attorneys, business professionals, and internal stakeholders.
  • Execute advanced Legal Practice Assistant responsibilities, consistently driving operational excellence, responsiveness, and superior service delivery.

What You'll Bring

  • Excelling in a fast-paced, deadline-driven environments by managing competing priorities with precision and professionalism.
  • Leveraging advanced legal technology expertise, deep knowledge of firm best practices, and exceptional organizational skills to anticipate attorney's needs.
  • Optimizing workflows and delivering high-quality work.
  • Demonstrating strong leadership by guiding peers, producing polished legal documents and correspondence, and maintaining accuracy, efficiency, and outstanding client service under pressure.
  • A high school diploma or equivalent. A minimum of 5 years of relevant Legal Practice Assistant experience, or equivalent.

Preferred Qualifications

  • Microsoft Office suite
  • BA degree

Why Join Ashurst Perkins Coie?

Join a collaborative, high-performing Business Operations team where your expertise will help shape the employee experience across our global organization. In this role, if you are passionate about delivering exceptional service and making a lasting impact, you will find meaningful opportunities to grow your career while helping create an outstanding experience for our people.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.

This position may be filled in the following locations. The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

Colorado compensation range: $81,530.00 to $122,790.00 annually

Illinois compensation range: $86,040.00 to $129,590.00 annually

Washington state compensation range: $86,000.00 to $129,530.00 annually

Washington, D.C., compensation range: $92,880.00 to $139,890.00 annually

This job is remote.

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