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Workforce Specialist Jobs (NOW HIRING)

The Results Companies

Workforce Specialist

Provo, UT ยท On-site

$78K - $78K/yr

This role provides vision and leadership to the Results organization in workforce management areas such as: Forecasting, Scheduling, and Analysis. It will support processes to maximize work flow ...

City of Santa Ana, CA

Workforce Specialist I

Santa Ana, CA ยท On-site

$58K - $78K/yr

A team player, the Workforce Specialist I has strong interpersonal skills, uses tact and good judgment, and provides quality service in all unit operations. Essential Functions Include But Are Not ...

US Department of the Navy

$93K/yr

You will serve as a PRODUCTION WORKFORCE SPECIALIST in the PRODUCTION RESOURCES WORKFORCE DIVISION - CODE 900R of PEARL HARBOR NSY AND IMF.Qualifications:Your resume must demonstrate at least one ...

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$20.5K

$53.9K

$97K

How much do workforce specialist jobs pay per year?

As of Sep 10, 2026, the average yearly pay for workforce specialist in the United States is $53,925.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,000.00 and $60,500.00 per year, depending on experience, location, and employer.

What is a workforce specialist?

A Workforce Specialist is a professional who helps individuals find employment and assists employers in filling job openings with qualified candidates. They often work in government agencies, staffing firms, or community organizations, providing career counseling, job placement assistance, and workforce development services. Their duties may include assessing job seekers' skills, conducting workshops, and connecting clients with training programs or resources. Workforce Specialists play a crucial role in bridging the gap between job seekers and employers, contributing to local economic growth.

What are the key skills and qualifications needed to thrive as a workforce specialist?

To thrive as a Workforce Specialist, you need a solid understanding of workforce planning, data analysis, and human resources principles, often backed by a degree in HR, business, or a related field. Familiarity with workforce management systems, HRIS software, and Excel is typically required, and certifications like SHRM-CP or PHR can be advantageous. Strong communication, problem-solving, and organizational skills help you effectively coordinate staffing needs and collaborate with various teams. These competencies are crucial for optimizing workforce efficiency, ensuring compliance, and meeting organizational staffing objectives.

How does a workforce specialist typically collaborate with different departments to address staffing needs?

A Workforce Specialist often works closely with various departments such as Human Resources, Operations, and Team Leaders to assess and fulfill staffing requirements. They analyze workforce data, forecast staffing trends, and participate in meetings to understand each team's unique needs. By acting as a liaison, they help ensure that the right people are scheduled in the right roles, minimizing gaps and improving operational efficiency. This collaborative approach requires strong communication and problem-solving skills to balance departmental priorities and employee availability.
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Workforce Specialist jobs near you
Infographic showing various Workforce Specialist job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 74% Full Time, 23% Part Time, and 2% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution, with an average salary of $53,925 per year, or $25.9 per hour.

Workforce Specialist

Jacksonville, FL โ€ข On-site

Industrial Electric Manufacturing
See more jobs at Industrial Electric Manufacturingexternal

$60K - $66K/yr

Full-time

Posted 13 days ago

Key responsibilities

  • Support the full cycle of onboarding, including preparing documentation, coordinating orientation, and entering HR data into systems.

  • Manage employee inquiries via the shared services email inbox, providing routine responses and escalating complex issues as needed.

  • Assist with offboarding procedures, including preparing termination documentation and updating employee records.

Job description

At IEM, we're not just building innovative electrical distribution systems, we're shaping the future. IEM is dedicated to delivering world-class solutions for complex power needs. After 75 years, we continue to push the boundaries of what's possible. Whether you're an experienced professional or just starting out, you'll have the opportunity to contribute, grow, and make a lasting impact on industries that power the world's most dynamic markets.
Location: Jacksonville, FL
Reports To: Sr. Manager, COE and Shared Services
Salary Range: $60,000-$66,000
Position Summary:
This position is responsible for supporting the full cycle pre-boarding, onboarding, and changes in terms of employment and offboarding processes for IEM-US. This role ensures the seamless integration of new employees into the organization. This role prepares letters, manages compliance related tasks, facilitates orientation, and provides critical administrative support to ensure a smooth onboarding experience for new hires. This role rotates between specific functional areas within the Shared Services and Center of Excellence. This includes Preboarding, Onboarding, Changes in Employment and Accelerated Response team. This role is an integral member of the Center of Excellence and Shared Services department for IEM US. This role also involves following guidelines and using standardized forms and processes, performing various data entry tasks, and ensuring accurate documentation to maintain the integrity of HR systems and processes. This role requires exceptional attention to detail and accuracy.
Key Responsibilities:
Onboarding & Orientation Support:
  • Draft and issue offer letters and other necessary documentation, ensuring accuracy and compliance with organizational standards.
  • Adhere to legal and organizational compliance requirements throughout the onboarding process, including background checks, I-9 verification, and other pre-employment screenings.
  • Coordinate and prepare all items required for new hire orientation sessions, including scheduling, logistics, materials, badge distribution, IEM Swag and facility tours.
  • Prepare and distribute new hire notifications to internal departments (e.g., IT, Facilities) to ensure resources and access are provided.
  • Organize and manage all onboarding documentation, including Employee Handbook, and explain company policies and procedures.
  • Enter and maintain accurate HR-related data in HRIS systems, ensuring timely updates and compliance with audit standards.
  • Partner with COE Benefits Specialist to orient new employees to company benefits and assist with enrollment process, ensuring accuracy and timely completion.
  • Act as the primary point of contact for new hires, addressing questions and concerns during onboarding and throughout their first 90 days.

Continuously assess and enhance the onboarding experience based on employee feedback and HR best practices.
Changes in Terms of Employment:
  • Prepare Personnel Action Forms and distribute for signatures, adhering to policies and procedures.
  • Ensure timely input of data into HRIS and other required systems.

Employee Inquiry Management via IEMHR Shared Services Inbox:
  • Monitor and manage the IEMHR shared services email inbox, serving as the first point of contact for employees seeking assistance with HR-related questions or issues.
  • Efficiently triage, categorize, and prioritize incoming emails to ensure each inquiry is addressed appropriately and in a timely manner.
  • Respond to routine questions related to payroll, benefits, attendance, HR policies, and general inquiries, escalating more complex or sensitive matters to the appropriate HR team members. Coordinate responses through COE / Shared Services, or on-site HR resources as necessary to achieve rapid responses to inquiries.
  • Ensure alignment with internal service expectations and response timelines, tracking follow-up and resolution as needed.
  • Maintain a high level of professionalism and confidentiality in all communications.
  • Identify recurring topics or issues from incoming emails to help inform process improvements and FAQ documentation.

Personnel File Management:
  • Maintain accurate and organized personnel files in compliance with company policies and legal requirements.
  • Ensure all employee records, including hiring, performance, benefits, and disciplinary documentation, are updated in the UKG document management system.
  • File all necessary documentation on a weekly basis, ensuring completeness and compliance.
  • Assist in retrieving and organizing personnel files for audits, legal inquiries, or internal reviews.
  • Always maintain confidentiality and security of sensitive employee records.

Offboarding:
  • Support offboarding procedures, including preparing termination letters, revoking system access, collecting assets, and updating records.
  • Ensure offboarding steps follow legal, compliance, and organizational policies.

Additional HR Support:
  • Assist the HR team with general daily administrative tasks as needed.
  • Participate in HR projects and initiatives aimed at improving internal processes and employee experience.
  • Perform other duties as assigned by the HR Manager.

COMPETENCIES:
  • Communication Proficiency
  • Attention to Detail
  • Responsive and Approachable
  • Organizational and Time Management Skills
  • Confidentiality
  • Strong Sense of Urgency

Qualifications:
EDUCATION AND EXPERIENCE:
  • Minimum of 3 years of experience in a Staffing Coordinator or Human Resources role
  • Proven expertise in developing and executing human resources strategies, including hiring, training, and orienting new employees.
  • Excellent verbal and written communication skills to interact with all levels of staff and management.
  • Bilingual (English/Spanish) is preferred.
  • Solid understanding of human resources principles, practices, and standards.
  • Highly responsible and reliable, with the ability to handle confidential information with discretion.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • In-depth knowledge of current labor market regulations and relevant legal frameworks

Why Join IEM
At IEM, you'll join a team that powers some of the world's most ambitious projects. We're engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you're driven, collaborative, and ready to make an impact, we'd love to hear from you. Your creativity and passion can help us achieve great things-come be part of the journey.
Learn more about IEM at https://www.iemfg.com
We offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success. View a snapshot of our benefits at https://www.iemfg.com/careers
Recruiting Scams
Beware of recruiting scams. IEM never charges candidates fees, and all recruiter emails come from an @iemfg.com address. If you suspect fraudulent activity, do not share personal information and report it to us at iemfg.com/contact
Non-Discrimination Statement
IEM does not discriminate against any applicant based on any characteristic protected by law.
Privacy
Information collected and processed as part of your IEM Careers profile, and any job applications you choose to submit is subject to IEM's Workforce Member Privacy Policy.
Use of AI
At IEM, we are committed to a fair and transparent hiring process. Use the link below to view how we use artificial intelligence (AI) technology to assist in reviewing job applications and your rights as an applicant.
AI Use in IEM's Hiring Process

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