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Workforce Planning Associate Jobs in Illinois (NOW HIRING)

Mars

OD Reporting & Analytics Lead

Chicago, IL · On-site

Strong understanding of organizational structures, workforce planning, and HR data. * Strong ... Work with diverse and talented Associates, all guided by the Five Principles. * Join a purpose ...

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Workforce Planning Associate information

What is a workforce planning associate?

A Workforce Planning Associate is a professional who helps organizations analyze and forecast their staffing needs to ensure they have the right number of employees with the necessary skills at the right time. Their responsibilities typically include collecting and analyzing data on workforce trends, assisting with the creation of staffing plans, and supporting recruitment and talent management strategies. They work closely with human resources and management teams to optimize workforce efficiency and align staffing with business objectives. This role is essential for helping companies adapt to changes in demand and maintain a competitive edge.

What are the key skills and qualifications needed to thrive as a workforce planning associate?

To thrive as a Workforce Planning Associate, you need strong analytical skills, organizational abilities, and a background in human resources or business, often supported by a relevant degree. Familiarity with workforce management software, data analysis tools (such as Excel or Tableau), and HR information systems is typically required. Excellent communication, attention to detail, and problem-solving skills help you collaborate effectively and adapt to changing workforce demands. These skills are crucial for accurately forecasting staffing needs, optimizing resource allocation, and supporting organizational goals.

How does a workforce planning associate typically collaborate with other departments within an organization?

A Workforce Planning Associate regularly works with HR, operations, and finance teams to gather data on staffing needs, budget constraints, and business forecasts. They facilitate cross-departmental meetings to align workforce strategies with organizational goals, ensuring the right talent is available when needed. Successful collaboration often involves clear communication, data sharing, and active participation in planning sessions to address both immediate and long-term workforce requirements.

What is the difference between Workforce Planning Associate vs Workforce Analyst?

AspectWorkforce Planning AssociateWorkforce Analyst
Required CredentialsBachelor's degree in HR, Business, or related field; some roles may prefer certifications in workforce planning or HRBachelor's degree in HR, Business, Data Analytics, or related; certifications like SHRM-CP or HR certifications are common
Work EnvironmentOffice setting, collaborating with HR and operations teams, focusing on planning and forecastingOffice environment, analyzing data, preparing reports, supporting HR and management decision-making
Employer & Industry UsageUsed in HR departments across various industries to assist in workforce planningCommon in HR, analytics, and consulting firms, supporting workforce data analysis

The Workforce Planning Associate primarily focuses on developing staffing strategies and forecasting workforce needs, while the Workforce Analyst emphasizes analyzing workforce data to inform HR decisions. Both roles require similar educational backgrounds and work in office settings, but their core responsibilities differ in scope and focus.

What are the most commonly searched types of Workforce Planning jobs in Illinois?

The most popular types of Workforce Planning jobs in Illinois are:

What are popular job titles related to Workforce Planning Associate jobs in Illinois?

For Workforce Planning Associate jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Workforce Planning Associate jobs in Illinois look for?

The top searched job categories for Workforce Planning Associate jobs in Illinois are:

What cities in Illinois are hiring for Workforce Planning Associate jobs?

Cities in Illinois with the most Workforce Planning Associate job openings:

Workforce Planning Associate jobs near you
Infographic showing various Workforce Planning Associate job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 25% Part Time, and 6% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution.

Workforce Planning/People Ops Specialist - Onsite

Russell, Tobin & Associates

Chicago, IL • On-site

$40 - $42/hr

Other

Medical, Dental, Vision, Life, Retirement

Posted 3 days ago

New

Job description

Job Title: Workforce Planning/People Ops Specialist
Location: Onsite - Chicago, IL
Duration: 12+ Months with potential to extend
Pay Range: $40-$42/Hr on W2 (DOE)
Summary:
To manage day-to-day headcount operations — including position releases, hiring request workflows, and organizational data — while also driving improvements to our tracking tools, reporting, and team processes.
Responsibilities:
- Headcount & Position Management (Business as Usual)
- Help with the release/return of open positions from reserve to teams and track these releases
- Support movement in and out of the departmental headcount reserve by making updates in the workforce management system
- Pull organizational data exports when needed
- Work with cross-functional partners to help unblock open positions if there are any roadblocks
- Manage and review the queue of organizational change requests
- Hiring Request Workflow Tool Management (Business as Usual)
- Assign workflows to incoming hiring requests
- Ensure requests are progressing through approval queues and close out completed tickets
- Team Operations Management (Project Based)
- Own and improve the headcount release tracker for next year - Explore integrations/automations for the release tracker
- BAU Reporting (Project Based)
- Own and improve operational metrics that we report out on.
Must-Have Skills
1 Organized & detail oriented is an absolute must and #1 requirement
2 Data-based management - this CW will be dealing with a whole set of data within Meta’s current org tool (over thousands of positions,
need to be comfortable managing high volume of data)
3 Project management skills - being able to understand and figure out timing, being accountable for products and delivering on time.
Nice-to-have Skills
1 Strong analytical and problem-solving skills
Experience w/ Workday
2 Workforce management system experience
3 File management and document version control
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
Equal Employment Opportunity
Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
 
Fair Chance Employment
Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.
 
Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us. 
 
Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.
 
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About Russell Tobin

Sourced by ZipRecruiter

Russell Tobin is a leading minority-owned professional recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

New York, NY, US

Year founded

2010

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