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Hartford Technology Rental

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On-Site Event Registration Tech

Los Angeles, CA · On-site

$300 - $500/day

Familiarity with event registration platforms such as Cvent, Whova, Expo Pass, Accelevents, or similar applications. * Experience setting up and supporting laptops, tablets, badge printers, scanners ...

Hartford Technology Rental

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On-Site Event Registration Tech

Orlando, FL · On-site

$300 - $500/day

Familiarity with event registration platforms such as Cvent, Whova, Expo Pass, Accelevents, or similar applications. * Experience setting up and supporting laptops, tablets, badge printers, scanners ...

Hartford Technology Rental

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On-Site Event Registration Tech

Dallas, TX · On-site

$300 - $500/day

Familiarity with event registration platforms such as Cvent, Whova, Expo Pass, Accelevents, or similar applications. * Experience setting up and supporting laptops, tablets, badge printers, scanners ...

Hartford Technology Rental

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On-Site Event Registration Tech

Chicago, IL · On-site

$300 - $500/day

Familiarity with event registration platforms such as Cvent, Whova, Expo Pass, Accelevents, or similar applications. * Experience setting up and supporting laptops, tablets, badge printers, scanners ...

Hartford Technology Rental

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On-Site Event Registration Tech

Las Vegas, NV · On-site

$300 - $500/day

Familiarity with event registration platforms such as Cvent, Whova, Expo Pass, Accelevents, or similar applications. * Experience setting up and supporting laptops, tablets, badge printers, scanners ...

Hartford Technology Rental

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On-Site Event Registration Tech

San Francisco, CA · On-site

$300 - $500/day

Familiarity with event registration platforms such as Cvent, Whova, Expo Pass, Accelevents, or similar applications. * Experience setting up and supporting laptops, tablets, badge printers, scanners ...

Hartford Technology Rental

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On-Site Event Registration Tech

Charleston, SC · On-site

$300 - $500/day

Familiarity with event registration platforms such as Cvent, Whova, Expo Pass, Accelevents, or similar applications. * Experience setting up and supporting laptops, tablets, badge printers, scanners ...

Hartford Technology Rental

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On-Site Event Registration Tech

Austin, TX · On-site

$300 - $500/day

Familiarity with event registration platforms such as Cvent, Whova, Expo Pass, Accelevents, or similar applications. * Experience setting up and supporting laptops, tablets, badge printers, scanners ...

IEEE

Senior Conference Planner (E2883)

New York, NY · On-site

Project management software (MS Project, SmartSheets) skills and conference-specific software (Cvent, EDAS, Whova) skills a plus * Must be able to effectively manage across volunteers and staff

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How much do whova jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for whova in the United States is $26.34, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $30.77 per hour, depending on experience, location, and employer.

What is a Whova event coordinator?

A Whova event coordinator is a professional who uses the Whova event management platform to organize, manage, and facilitate events such as conferences, workshops, or trade shows. Their responsibilities typically include setting up the event on the Whova platform, managing attendee registration, creating event agendas, and coordinating communication between participants. They also leverage Whova's features for networking, live polling, and exhibitor management to enhance attendee engagement and streamline event logistics.

What are the key skills and qualifications needed to thrive as an event coordinator using Whova?

To thrive as an Event Coordinator utilizing Whova, you need strong organizational skills, event planning experience, and familiarity with digital event management platforms. Proficiency in using Whova’s features—such as agenda building, attendee engagement tools, and analytics—as well as general event tech systems is essential. Excellent communication, problem-solving abilities, and adaptability help you manage logistics and foster positive attendee experiences. These skills ensure seamless event execution, attendee satisfaction, and effective use of event technology for successful outcomes.

What are some common challenges faced by event coordinators using Whova, and how can they be addressed?

Event coordinators using Whova often encounter challenges such as managing real-time attendee engagement, troubleshooting technical issues, and customizing the platform to suit different event formats. To address these challenges, coordinators should familiarize themselves with Whova's support resources and tutorials, proactively communicate with attendees about app features, and collaborate closely with the Whova support team for customization and troubleshooting. Regular team meetings and feedback sessions can also help ensure smooth event execution and continuous improvement.

What is the difference between Whova vs Event Coordinator?

FeatureWhovaEvent Coordinator
Primary RoleEvent management platform for attendee engagement and event organizationPerson responsible for planning and executing events
Required SkillsEvent management software proficiency, communication, organizationEvent planning, logistics, vendor coordination
Work EnvironmentSoftware-based, remote or on-siteOn-site at event locations, office settings
Industry UsageUsed by event planners, associations, corporationsEmployers in hospitality, corporate events, conferences

Whova is a digital event management platform that facilitates attendee engagement and event organization through software tools. In contrast, an Event Coordinator is a professional responsible for planning and executing events, often using platforms like Whova. While Whova is a tool used by Event Coordinators, the role involves managing logistics, vendors, and attendee experience. Understanding this distinction helps clarify how Whova supports the work of Event Coordinators in the event industry.

Is Whova a good place to work?

Whova is a company that offers event management and attendee engagement software. Employee experiences vary, but the company is known for a collaborative environment and opportunities for growth in the tech industry. Researching current employee reviews can provide more specific insights into workplace culture.
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Infographic showing various Whova job openings in the United States as of August 2026, with employment types broken down into 31% Full Time, and 69% Contract. Highlights an 92% Physical, and 8% Remote job distribution, with an average salary of $54,791 per year, or $26.3 per hour.

On-Site Event Registration Tech

Washington, DC • On-site

Hartford Technology Rental
11 - 50 employees
Learn more about Hartford Technology Rentalexternal

$300 - $500/day

Contractor

Re-posted 5 days ago

Job description

Position Summary

Hartford Technology Rentals is seeking reliable, customer-focused On-Site Event Technicians with specific, hands-on experience in on-site registration management to support and oversee event registration operations at conferences, trade shows, corporate meetings, and special events. Please note that this specific management experience is strictly required to be considered for the role. This is a project-based independent contractor (1099) position, allowing contractors the flexibility to accept or decline assignments based on availability.

Technicians are responsible for setting up, configuring, and actively managing event registration technology while delivering a seamless, professional experience for both clients and attendees.

All required equipment is provided. Contractors are paid a daily event rate, with travel expenses and a meal stipend reimbursed when applicable.


Key Responsibilities


Event Registration Management & Setup

  • Lead the on-site registration management process, ensuring check-in stations run efficiently and trouble-free throughout the entire event.
  • Install, configure, and test event registration systems prior to attendee arrival.
  • Set up and support registration hardware, including laptops, tablets, badge printers, scanners, RFID equipment, and networking devices.
  • Configure and verify internet connectivity and ensure all systems are fully operational before registration opens.
  • Prepare registration and check-in stations for event staff and attendees.
  • Support and monitor on-site badge printing and attendee check-in processes.

Technical Support

  • Diagnose and resolve software, hardware, networking, and printing issues in real time.
  • Troubleshoot registration platforms and peripheral devices with minimal disruption to event operations.
  • Escalate complex technical issues when appropriate while maintaining clear communication with event leadership.

Customer Service & Collaboration

  • Deliver exceptional, white-glove customer service to clients, event staff, and attendees.
  • Professionally answer questions and resolve registration-related concerns.
  • Always represent Hartford Technology Rentals with professionalism and a positive attitude.
  • Work closely with event organizers, venue personnel, IT teams, and other vendors to ensure successful event execution.
  • Communicate effectively regarding event status, technical issues, and operational updates.

Experience

  • Required: Proven, direct experience in on-site registration management at conferences, trade shows, or large-scale corporate events. Candidates without this specific management and execution experience will not be considered.
  • Familiarity with event registration platforms such as Cvent, Whova, Expo Pass, Accelevents, or similar applications.
  • Experience setting up and supporting laptops, tablets, badge printers, scanners, RFID devices, and Wi-Fi networks.
  • Strong technical troubleshooting skills with the ability to quickly identify and resolve issues under pressure.

Professional Skills

  • Excellent verbal and written communication skills.
  • Strong customer service and interpersonal skills.
  • Ability to remain calm and professional in fast-paced, high-pressure environments.
  • Strong attention to detail and organizational skills.

Requirements

  • Reliable transportation to and from event venues.
  • Ability to work flexible schedules, including early mornings, evenings, weekends, and occasional holidays, based on event needs.
  • Ability to lift and move equipment weighing up to 50 pounds without assistance.
  • Ability to stand and walk for extended periods during event setup and operation.
  • Compliance with all venue safety and security requirements.

Compensation

  • Daily event rate.
  • Travel reimbursement when applicable.
  • Meal stipend for qualifying assignments.
  • All required event equipment is provided.

Employment Status

This is a 1099 Independent Contractor position. Contractors are not employees of Hartford Technology Rentals and have the flexibility to accept or decline event assignments based on their availability.


Company Description

Hartford Technology Rental supplies the hardware behind the show floor — registration kiosks, laptops, tablets, printers, monitors, and networking — rented nationwide with delivery and on-site support.