Weekend Project Coordinator Jobs in Portland, ME

Since 1995, The Forest Stewards Guild's national network of members, staff, and partners have advanced the culture of forest stewardship based on ethical principles, best-available science, and diverse experience. We explore and demonstrate what works in the woods and showcase effective forest management practices through outreach, training, and policy development. In other words, we combine strategy and action to position ourselves as the heart of the forest stewardship movement, driving its growth and impact nationwide.  

The Forest Stewards Guild is hiring a full-time Business Coordinator to provide operational, administrative and HR support. The Business Coordinator will serve as a part of a non-profit organization that does work across multiple states. This position will increase the capacity of the business office team, allowing operations to expand with a growing organization. Along with business operations and administrative duties, the office also encompasses Human Relations.

Business Operations

• Accounts payable support; processing employee expenses and reimbursements.
• Support staff with insurance documentation as needed for Guild programs.
• Support for state reporting and setting up business licenses in new states as needed.
• Planning and logistical support for Guild events, including occasional large-scale events for Guild milestones such as the Guild 30th anniversary event taking place later in 2026.
• Processing donations and membership payments as needed, provide reports to accountants.
• Provide day-to-day administrative support and communication across different regions and departments.
• Additional responsibilities as assigned.

HR Support

• Stay up to date with state labor laws across multiple states where the Guild has employees and follow up with notifying employees of any changes including updating the Guild employees' poster wall among other channels.
• Orientation and onboarding support as needed for incoming employees, particularly for seasonal crew members in the eastern states.
• Workers' Compensation Audit support.

The Guild expects the Business Coordinator to possess the following educational and experiential qualifications:

• Degree/certificate in a related field such as business administration, non-profit management or equivalent experience (example: two years of experience get the same consideration as an associate degree; four years of experience get the same consideration as a bachelor degree).
• Experience collaborating across multiple departments, outside venders, and partners.
• Excellent communication, organizational, and administrative skills
  • Strong interpersonal skills, with experience supporting staff across multiple locations and departments.
  • Strong organizational skills and ability to work on multiple and differing projects at the same time along with varying deadlines.
  • Experience and/or willingness to learn Microsoft products (Office/365, Asana, Neon, and other tools.
• Commitment to the mission of the Forest Stewards Guild.
• Must be authorized to work in the United States.

Abilities and Skills: The Guild expects the Business Coordinator to possess the following abilities and skills:

• Ability to work with a wide range of people with differing and sometimes conflicting opinions.
• Ability and willingness to travel occasionally, possibly in an outdoor setting, and maintain a flexible work schedule, including occasional participation in weekend and evening events.
• Ability to work well and be flexible as part of a team and autonomously.
• Ability to work remotely.
• Ability to represent the Guild in a clear and professional manner through excellent written and oral communication, and interpersonal skills.
• A strong attention to detail, with skill in working in a timely and well-organized fashion.
• A valid U.S. Driver's License and clean driving record.

Compensation and Benefits 

The Forest Stewards Guild offers a competitive compensation and benefits package.

• The starting compensation is $27.50 - $30.00 hourly depending on experience with the ability to advance based on performance outcomes over time assessed annually.
• Full-time, non-exempt. 
• Paid Time Off and sick leave  
• Employer-sponsored comprehensive health and dental care coverage paid at 80%.
• Short and long-term disability policies, accidental death/dismemberment, life insurance, and
• Paid and Unpaid Family Leave and unpaid medical leave 
• Flexible Spending Accounts,
• 403(b) retirement plan with a up to 5% employer match  

The Guild is dedicated to providing an open, transparent, and just organization and workplace. We foster a work culture that recognizes the inherent value of our employees, supports a healthy work-life balance, and fosters personal growth. The Guild is an equal opportunity employer.  

Location 

This position will be remote, based in Portland, Maine and the surrounding area. 

How to apply 

Interested applicants should click I'm interested to apply here and submit a resume. A cover letter, three professional references, and earliest available start date are also required to be emailed to fallon (at) forestguild (dot) org to be considered for this position. All application materials are due April 3, 2026 at 5:00 pm MDT. Incomplete or auto applications will not be considered. 

DEADLINE: Applications will be reviewed on a rolling basis. This posting will close on April 3, 2026 at 5pm MDT, or earlier if filled.

We believe that a diverse workforce reflects the strengths of all members of our community. The Forest Stewards Guild strives to create a collaborative, supportive, and respectful setting for all employees and partners. To meet this goal, we recognize and celebrate the wide range of differences that characterize our members, employees, partners, and collaborators. Indeed, it is those differences that enhance our organization and help us to meet our mission and vision. The Guild values diverse forests because they are more productive, more resilient, more adaptable, and better able to recover from disturbances. Similarly, our community is healthier when we are inclusive of a diversity of people and perspectives.

All your information will be kept confidential according to EEO (Equal Employment Opportunity) guidelines.