Weekend Project Coordinator Jobs in Portland, ME

BerryDunn is seeking a Project Coordinator to support the Assurance, Tax, and Advisory Services Support (ATATSS) Team, a collaborative, innovative, and service-focused group dedicated to driving consistency, operational excellence, and quality across Assurance, Tax, and Advisory Services.

In this key role, you will help coordinate and support a variety of internal ATAT initiatives and projects by coordinating project logistics, maintaining timelines, tracking deliverables, organizing documentation, and facilitating communication among stakeholders. As a central point of coordination, you will play an important role in helping initiatives remain organized, on schedule, and aligned with team objectives.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. This role requires strong communication and collaboration skills, along with the ability to work independently and anticipate project needs before challenges arise.

This is a hybrid position with occasional travel to our New England offices, including Bangor and Portland, Maine; Manchester, New Hampshire; and Waltham, Massachusetts. The position reports to and will work closely with the Director of ATAT Services Support.

• Serve as a primary coordinator for ATAT initiatives, helping teams plan, organize, and execute project activities.
• Partner with project leaders to develop and anage project timelines, milestones, and task lists.
• Coordinate project meetings, prepare agendas, document meeting notes, and distribute and manage action items to closure.
• Monitor progress and follow up on outstanding tasks, deliverables, and commitments to help ensure projects stay on track.
• Maintain and organize project documentation, including timelines, status updates, meeting records, and supporting materials.
• Proactively identify and escalate issues and/ or risks for leadership actions to resolve or mitigate
• Maintain decision, risk, issue logs to track ownership of items and progression towards closure
• Facilitate communication among stakeholders and team members and serve as a central point of contact for project-related information.
• Assist in preparing project status reports and quarterly initiative updates for leadership.
• Support process improvement efforts by identifying opportunities to enhance project coordination and team efficiency.
• Collaborate with cross-functional teams to ensure project activities align with organizational priorities and goals.

• Experience in applying methods to defining, planning and coordinating projects, programs, or operational initiatives in a professional environment.
• CAPM certification or project management coursework is a plus, but not required.
• Exceptional organizational, prioritization, and time-management skills with the ability to manage multiple projects simultaneously.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Excellent verbal and written communication skills, with the ability to communicate effectively across all levels of the organization.
• A collaborative mindset and strong relationship-building skills.
• Proficiency with Microsoft Office applications and experience using project management, collaboration, and productivity tools.
• The ability to work independently, exercise sound judgment, and proactively address challenges.
• A solution-oriented approach with the ability to identify risks, remove obstacles, and keep projects moving forward.
• Adaptability and willingness to support evolving priorities in a dynamic environment.
• A desire and willingness to learn and apply firmwide project management standards through collaboration and partnership with the Enterprise Project Management Office

The base salary range targeted for this role is $71,000 - $74,000.  This position may also be eligible for a discretionary annual bonus based on factors such as company and personal performance.  This salary range represents BerryDunn's good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.

Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what's expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact careers@berrydunn.com to request an accommodation.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

About BerryDunn

BerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm's tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm. 

BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. The firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com.