Weekend Event Jobs in Madison, WI (NOW HIRING)

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Event Manager
Job Summary:
Wisconsin Athletics is seeking a driven and experienced professional to join our well-established Event Management team. This position offers an exciting opportunity to play the primary role in supporting concerts and major live events at Camp Randall Stadium and the Kohl Center while also assisting with event operations for our 23 UW athletic programs.
In this role, you will serve as a key liaison for event promoters and production managers throughout every stage of the event process. Responsibilities include communicating with partners during pre-event planning, overseeing on-site execution, and assisting with post-event settlement. The position requires careful coordination of all event needs based on client contracts, production riders, and venue requirements to ensure every detail is executed at the highest level.
Alongside concert and special event duties, the role also includes supporting the broader event management team working at various athletic contests and department events. Candidate will have primary responsibility for managing a specific sport, depending on departmental needs and the candidate's strengths.
The ideal candidate will be passionate about booking, concerts, and live events, and will demonstrate strong motivation, adaptability, and the ability to remain level-headed in a fast-paced environment. Success in this position requires a team-oriented mindset, a strong work ethic, excellent organization, and creativity in problem-solving. The person selected for this role should thrive under pressure and bring a commitment to delivering exceptional experiences for all event participants and guests.
Position title (Event Manager or Senior Event Manager) will be determined based on candidates' years of experience in arena and/or stadium operations.
Key Job Responsibilities:

• Monitors the budget and approves expenditures

• Establishes and executes day-to-day operational functions and goals of events to align with existing strategy

• Establishes and sustains relationships with internal and external stakeholders

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Identifies, proposes, and implements new or revised unit operational policies and procedures

Department:
Wisconsin Athletics, Event Management
Compensation:
The minimum starting salary will be $65,000, but may be negotiable based on candidate qualifications.
Employees in this position can expect to receive benefits such as:
- Generous vacation, holidays, and paid time off;
- Competitive insurances and savings accounts; retirement benefits;
- Badger gear & season tickets for Badger football, men's basketball and men's hockey, and/or the varsity sports pass.
More Benefits information can be found at https://hr.wisc.edu/benefits/.
Required Qualifications:

• Minimum 2+ years' related experience working in a multipurpose arena or stadium setting of a similar size (8,000 to 60,000 seats) is required to pass the initial screening process.
• Industry knowledge: booking experience, proficient in AutoCAD, facility operations, event coordination and event-related services.

Preferred Qualifications:

• Event management experience with basketball or hockey is preferred but not required.

Education:
Bachelor's degree in Sports/Event Management, Hospitality, Theater and Drama, Business or an equivalent combination of education and experience in field.
How to Apply:
For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.
Upload required documents:

• A cover letter detailing how your qualifications and experiences align with the responsibilities of the position.
• Resume

Please note that reference checks will be conducted for finalists. Applicants selected to proceed in the selection process will be notified directly. All applicants will receive notification once a final selection has been made and the search is complete.
Conditions of Appointment: This is a 100% Academic Staff appointment. Salary will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
Contact Information:
Kayla Weisensel at kw4@athletics.wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.