Volunteer Title Abstract Jobs (NOW HIRING)

About the Job:

Do you thrive on tackling complex problems and challenges? Are you meticulous, someone who ensures every detail is accounted for? Are you naturally curious, always looking beyond the immediate task to anticipate the next step in solving a problem? If you have a growth mindset and are seeking a career that evolves with you, this could be the right opportunity.

This mid-level role focuses on executing title searches and recordings with precision. You’ll review abstract records to verify legal descriptions, prepare initial title products, and promptly escalate discrepancies to senior staff. It’s an ideal position for detail-oriented individuals with an interest in timeshare title work, offering strong opportunities for professional development within a collaborative team environment.

Success in this role requires focus, accuracy, and a commitment to continuous learning—often while working under tight deadlines. If you’re detail-driven, solution-oriented, and a strong team player, you’ll thrive here. If this sounds like you, we’d love to hear from you!

Learn more about VOTA:

Established in 2007, Vacation Ownership Title Agency, Inc.(VOTA) is an expert service provider at the forefront of the vacation ownership industry, providing premier title and escrow services. Our staff includes senior members of the vacation ownership industry from diverse backgrounds in timeshare development, lending, and title insurance. We leverage our resources as industry experts to provide a full suite of services for the entire lifecycle of a vacation ownership property including contract audit services, title and escrow work and ongoing member and inventory tracking.

Experience and Educational Requirements:

• At least 3 years of relevant experience in Title Search, Building Chain of Title, and/or Title Curative.
• Strong understanding of real estate title issues, public records searches, and chain of title.
• Experience using Data Trace and/or Data Tree a plus
• Experience with multi-county/state recording processes and interpreting complex title documentation.
• Knowledge in property-related documentation and legal terminology.
• NALTEA or ATE certification a plus.
• Timeshare Industry experience is a plus.

Responsibilities:

• Conduct title searches by reviewing abstract records (mortgages, liens, judgments, easements, vital statistics, plat and map books) to verify ownership, legal descriptions, and restrictions.
• Perform recordings across multiple counties and states in strict accordance with local guidelines.
• Prepare initial title products including search worksheets and commitments in line with established procedural guidelines.
• Identify missing, incomplete, or contradictory information in title documentation and promptly escalate issues to senior staff.

Key Qualifications and Skills:

• Exhibit VOTA’s Core Values: Trust, Always Growing and Learning, and Integrity.
• Strong attention to detail and analytical skills to identify document discrepancies.
• Motivated self-starter who works well under pressure, with a passion for finding issues, taking the next logical step, and solving problems.
• Solid communication skills with the ability to follow precise procedures in a high-volume setting.
• Demonstrates a proactive and solution-oriented mindset.
• Excellent organizational skills and attention to detail.
• Superb verbal and written communication and interpersonal skills.
• High proficiency in Microsoft Office Suite.
• Technology Forward: Using technology is a critical part of the role.

Benefits package:

• Twelve fixed company paid holidays and 120 hours of PTO annually.
• Medical, Dental, and Vision offers.
• 401(k) with guaranteed company contribution of 3%.
• Employer-paid Life Insurance.
• Employer paid Short and Long term Disability Insurance.
• Accident, Critical Illness, and Voluntary Hospitalization Insurance offers.
• Pet Insurance and out-of-pocket expenses offered through VPI Pet, and Pet Assure.
• Legal Service Assistance.
• Discount program offered through AlphaPerks (Theme parks, movie tickets, shopping, travel, etc.).
• Growth and development opportunities.

VOTA is an equal employment opportunity employer and does not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws.