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Volunteer Program Assistant Jobs in Rochester, NY

LifeWise Academy

Volunteer

NY · On-site

Overview LifeWise Academy is seeking volunteers to assist children in their LifeWise classes. LifeWise Academy is a Bible-based character education program that exists to reach public school students ...

Ladgov Corporation

Program Manager

Batavia, NY · On-site

Overview The Local Program Manager at the Batavia Service Processing Center provides administrative ... volunteer management, and compliance with ICE standards. Key Duties * Assist the Chaplain in ...

Ladgov Corporation

Program Manager

Batavia, NY · On-site

Overview The Local Program Manager at the Batavia Service Processing Center provides administrative ... volunteer management, and compliance with ICE standards. Key Duties * Assist the Chaplain in ...

Ladgov Corporation

Program Manager

Batavia, NY · On-site

Overview The Local Program Manager at the Batavia Service Processing Center provides administrative ... programming, volunteer management, and compliance with ICE standards. Key Duties Assist the ...

Five Star Bank

Bank Teller

Caledonia, NY · On-site

$16.50 - $21.50/hr

Greet customers warmly and assist with routine banking transactions such as deposits, withdrawals ... Make a difference through programs like Work of Heart week, where associates volunteer with local ...

Five Star Bank

Sales & Service Associate

Rochester, NY · On-site

$17 - $23/hr

Open New Accounts: Assist customers with opening personal and small business accounts, and support ... Make a difference through programs like Work of Heart week, where associates volunteer with local ...

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All JobsVolunteer Program JobsVolunteer Program Assistant JobsVolunteer Program Assistant Jobs in Rochester, NY

Volunteer Program Assistant information

See Rochester, NY salary details

$10

$19

$26

How much do volunteer program assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for volunteer program assistant in Rochester, NY is $19.28, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $20.87 per hour, depending on experience, location, and employer.

What is a volunteer program assistant?

Volunteer Program Assistants are individuals who support the coordination and management of volunteer activities within an organization. Their role often includes recruiting, training, and supervising volunteers, as well as assisting with planning events or programs. They serve as a bridge between volunteers and staff, helping ensure smooth communication and effective delivery of services. This position is vital for organizations that rely on volunteers to achieve their mission.

What are the key skills and qualifications needed to thrive as a volunteer program assistant, and why are they important?

To thrive as a Volunteer Program Assistant, you need strong organizational abilities, attention to detail, and experience in volunteer management or a related field. Familiarity with volunteer management software, scheduling tools, and basic office applications is typically required. Excellent interpersonal skills, flexibility, and clear communication help build positive relationships with volunteers and staff. These skills are essential for efficiently coordinating volunteer activities, ensuring smooth program operations, and fostering a supportive environment.

What are some common challenges faced by volunteer program assistants and how can they be addressed?

Volunteer Program Assistants often encounter challenges related to coordinating diverse groups of volunteers, managing schedules, and ensuring clear communication between staff and volunteers. Balancing administrative tasks with direct volunteer engagement can sometimes feel overwhelming, especially during peak event seasons. To address these challenges, effective time management, utilizing scheduling software, and maintaining open lines of communication with both volunteers and supervisors are essential. Regular check-ins and feedback sessions also help in fostering a supportive environment and addressing concerns proactively.

What is the difference between Volunteer Program Assistant vs Volunteer Coordinator?

AspectVolunteer Program AssistantVolunteer Coordinator
ResponsibilitiesSupports daily volunteer activities, assists with scheduling, and provides administrative supportManages volunteer recruitment, training, and overall program development
Required CredentialsHigh school diploma or equivalent; some roles may prefer related experienceHigh school diploma or higher; experience in volunteer management often preferred
Work EnvironmentOffice settings, community centers, or event locationsOffice-based with fieldwork at community sites or events
Employer & Industry UsageNonprofits, charities, community organizationsNonprofits, charities, community organizations

In summary, a Volunteer Program Assistant provides essential support to volunteer activities, focusing on administrative tasks and daily operations. In contrast, a Volunteer Coordinator takes a leadership role in recruiting, training, and managing volunteers to ensure program success. Both roles are vital in nonprofit settings but differ mainly in scope and responsibility.

What are the most commonly searched types of Volunteer Program jobs in Rochester, NY?

The most popular types of Volunteer Program jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Volunteer Program Assistant jobs?

Cities near Rochester, NY with the most Volunteer Program Assistant job openings:

Volunteer Program Assistant jobs near you
Infographic showing various Volunteer Program Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 19% Part Time, and 7% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $40,098 per year, or $19.3 per hour.

Aging Services Program Assistant

Rochester, NY • On-site

The Community Place of Greater Rochester, Inc.
Non-Profits • 51 - 200 employees
Learn more about The Community Place of Greater Rochester, Inc.external

$17/hr

Full-time

Re-posted 5 hours ago

Job description

Are you passionate about supporting older adults and making a meaningful difference in your community? Join our team as an Aging Services Program Assistant and help ensure our volunteer programs operate smoothly and effectively, connecting dedicated volunteers with the individuals and communities they serve.
In this role, you’ll provide essential administrative and program support, helping coordinate volunteers, maintain accurate records, support trainings and meetings, and build strong relationships with community partners. Your attention to detail, organization, and commitment to service will help strengthen programs that allow older adults to remain connected, supported, and engaged in their communities.
If you’re organized, collaborative, and enjoy work that combines administrative responsibilities with meaningful community impact, we invite you to apply!
Work Schedule: Full-Time, 37.5 hours per week (Monday – Friday, 8:30am – 5pm)
Pay Rate: $17.00 per hour
Essential Job Duties
  • Assist the Program Specialists with preparing, distributing, and tracking volunteer time sheets to ensure timely and accurate submission.
  • Process volunteer payroll and mileage reimbursements in accordance with agency procedures.
  • Maintain accurate volunteer records and data within the volunteer database.
  • Assist the Director of Aging Services with volunteer team reviews and performance documentation.
  • Respond to and help resolve concerns involving volunteers, sites, and clients in a professional and timely manner.
  • Support the coordination and facilitation of in-service trainings and volunteer meetings.
  • Maintain required records and documentation in compliance with agency policies and funding requirements.
  • Attend program meetings, conferences, and trainings to support ongoing professional development and program effectiveness.
  • Establish and maintain cooperative relationships with community organizations and partner agencies.
  • Provide support for special projects, events, and other initiatives that advance program goals.
  • Other related duties as assigned.

Qualifications
  • High school diploma with at least 2 years of office experience performing administrative and clerical tasks OR AAS degree with 1 year of office experience, preferred.
  • Bilingual proficiency required.

Knowledge, Skill and Abilities
  • Proficient in maintaining and managing accurate volunteer databases and records.
  • Excellent organizational, planning, and problem-solving skills.
  • Demonstrated ability to assist with training sessions, in-service events, and volunteer development activities.
  • Ability to build and maintain cooperative relationships with community organizations, volunteers, and clients, including the elderly.
  • Proficient in Microsoft Office applications, including Windows, Word, Publisher, Excel, and Access.
  • Demonstrated ability to work effectively both independently and as a member of a team, while maintaining professionalism and confidentiality.
  • Flexibility to adapt to changing priorities and support special events, meetings, and conferences as needed.

Physical Elements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  • Must be able to physically perform stooping, kneeling, walking, lifting, grasping, pulling, standing, talking, hearing, running.
  • Must be able to perform light work exerting up to 35 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The agencies are equal opportunity employers and do not discriminate on the basis of any legally protected status or characteristic.
Protected veterans and individuals with disabilities are encouraged to apply.

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