Vndly Jobs (NOW HIRING)

Position: HR Coordinator
Location: Waynesville, NC
Hours: Monday - Friday, 8:00 AM - 5:00 PM
Pay Rate: $29.54/hour

Summary Description

Reporting directly to the Plant Manager, the HR Coordinator is responsible for supporting human resources, payroll, onboarding, employee relations, and administrative functions for the facility. This role serves as a key resource for employees and leadership by ensuring HR processes, policies, and programs are administered accurately and efficiently while supporting a positive employee experience.

The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced manufacturing environment.

What You'll Be Doing

• Assist with employee relations matters and the administration of company policies and procedures.

• Process and approve bi-weekly payroll while reconciling payroll records as required.

• Communicate personnel status changes promptly to Payroll.

• Participate in employee orientations and present HR-related policies, procedures, benefits, and company information.

• Ensure all onboarding tasks and new hire documentation are completed accurately and on time.

• Coordinate annual employee performance review processes.

• Schedule and coordinate annual biometric screenings.

• Manage employee badge issuance, replacement, and deactivation.

• Coordinate company-issued locker assignments and management.

• Monitor employee attendance, timecards, vacation schedules, and leave requests.

• Track attendance points and provide reporting to leadership.

• Assist supervisors and managers with disciplinary documentation and coordinate approvals with HR leadership.

• Partner with the CSD Pillar Team to ensure training records are maintained and up to date.

• Maintain personnel files and confidential employee records.

• Support employees with leave-related questions and documentation, including:

  • FMLA

  • Short-Term Disability

  • Long-Term Disability

  • Shift Changes

  • Health Assessments

• Support front office operations, including visitors, phone coverage, mail distribution, and general administrative functions.

• Maintain an organized, professional, and well-stocked office environment.

• Participate in monthly corporate HR meetings.

• Process workers' compensation submissions and respond to related inquiries.

• Participate in workplace injury investigations as needed.

• Work with HR leadership to resolve payroll discrepancies, including Blue Angle ticket management.

• Participate in daily plant safety activities and GEMA walks.

• Prepare weekly human capital reports and support leadership meetings.

• Request and coordinate temporary labor through VNDLY as needed.

• Generate reports related to overtime, maintenance labor, temporary staffing, payroll reconciliation, and other workforce metrics.

• Enter and maintain employee data within Workday, including:

  • Pay increases

  • Manager changes

  • Shift changes

• Schedule interviews, assessments, and candidate meetings.

• Ensure internal job opportunities are properly communicated throughout the facility.

• Track CSD information and participation.

• Verify all employee documentation is complete and properly maintained.

• Complete I-9 verification and E-Verify processing for new hires.

• Administer attendance-related disciplinary actions.

• Process hourly employee bonus programs.

• Coordinate and administer monthly random drug testing.

• Schedule and coordinate hearing tests.

• Develop, improve, and maintain processes related to HR and administrative functions.

• Perform other duties and special projects as assigned.

We'd Love to Hear From You If

• You have an Associate Degree or equivalent combination of education and experience.

• You have at least one year of recruiting, hiring, HR, payroll, or office administration experience.

• You have strong written and verbal communication skills.

• You possess excellent organizational and time-management abilities.

• You are capable of managing multiple priorities with minimal supervision.

• You have strong attention to detail and maintain confidentiality.

• You are proficient with Microsoft Office applications and HR systems.

• You have experience working with payroll, employee records, onboarding, or HR processes.

• You have a positive, customer-service-oriented mindset and a strong sense of urgency.

Benefits

At TOPPAN Packaging Americas, we offer a comprehensive Total Rewards package designed to support overall wellbeing. Benefits may vary based on location, employment classification, or collective bargaining agreement and may include:

• Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options

• 401(k) retirement plan with company match

• Employee Assistance Program and wellbeing resources

• Paid time off and holidays

• Company-paid and voluntary insurance plans including life, accident, and disability coverage

• Tuition reimbursement

Equal Opportunity Employer

TOPPAN Packaging Americas is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, ethnicity, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran or military status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws.

We are committed to providing a workplace where everyone feels respected, valued, and able to contribute to their fullest potential. Reasonable accommodations are available throughout the application and employment processes. If you require assistance or accommodation due to a disability, please contact us.