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Visa Processing Officer Jobs (NOW HIRING)

Ucf

International Program Advisor

Orlando, FL · On-site

... Officer (ARO). * Experience with SEVIS, including maintaining and updating immigration records. * Experience advising on or processing non-immigrant visa categories (e.g., J-1, F-1, H-1B, O-1, TN)

Visa

Vice President, LAC Marketing Services

Miami, FL · On-site

At Visa, you'll have the opportunity to create impact at scale - tackling meaningful challenges ... As a key member of the Global Marketing Service leadership team and regional CMO leadership team ...

Visa

Vice President, LAC Marketing Services

Miami, FL · On-site

At Visa, you'll have the opportunity to create impact at scale - tackling meaningful challenges ... As a key member of the Global Marketing Service leadership team and regional CMO leadership team ...

Vanteo

Job Summary The Visa Support Specialist serves as an Alternate Responsible Officer (ARO) under the ... Contribute to process improvement initiatives across intake, compliance, and program operations.

Visa

Sr. Risk Management Analyst

Atlanta, GA · On-site

At Visa, you'll have the opportunity to create impact at scale - tackling meaningful challenges ... Operationalize investigative procedures to evolve forensic investigations and reporting processes.

Visa

Sr. Risk Management Analyst

Austin, TX

At Visa, you'll have the opportunity to create impact at scale - tackling meaningful challenges ... Operationalize investigative procedures to evolve forensic investigations and reporting processes.

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How much do visa processing officer jobs pay per year?

As of Jul 14, 2026, the average yearly pay for visa processing officer in the United States is $62,965.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,500.00 and $74,500.00 per year, depending on experience, location, and employer.

What are the main challenges faced by Visa Processing Officers in their daily work?

Visa Processing Officers often manage a high volume of applications while ensuring each is reviewed thoroughly and complies with complex regulations. One of the main challenges is keeping up with frequently changing immigration laws and policies, which requires ongoing learning and adaptability. The role also involves handling sensitive personal information, so maintaining accuracy and confidentiality is crucial. Officers regularly interact with applicants, legal representatives, and government officials, making strong communication and problem-solving skills essential for resolving issues and delivering high-quality service.

What are the key skills and qualifications needed to thrive in the Visa Processing Officer position, and why are they important?

To thrive as a Visa Processing Officer, you need a solid understanding of immigration laws, document verification, and administrative processes, often supported by relevant educational background or on-the-job training. Familiarity with visa management software, government databases, and secure document handling systems is typically required. Attention to detail, organizational skills, and effective communication are standout soft skills in this role. These skills ensure accurate, efficient processing of applications and help maintain compliance with regulatory standards.

What is a Visa Processing Officer job?

A Visa Processing Officer is responsible for reviewing, verifying, and processing visa applications. They ensure that all required documents are submitted, check for accuracy and compliance with immigration laws, and facilitate communication between applicants and relevant authorities. Their role may also involve conducting interviews, assessing eligibility, and providing guidance on visa procedures.

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Visa Processing Officer jobs near you
Infographic showing various Visa Processing Officer job openings in the United States as of July 2026, with employment types broken down into 87% Full Time, and 13% Part Time. Highlights an 100% In-person job distribution, with an average salary of $62,965 per year, or $30.3 per hour.
Visa Specialist - Washington, D.C.

Visa Specialist - Washington, D.C.

Quality Support, Inc.

Washington, DC • On-site

Full-time

Posted 13 days ago

Job description

QSI is seeking a Visa Specialist (Executive Assistant/Special Assistant) to support our government client in Downtown Washington, DC The successful candidate must possess an active Secret clearance (Top Secret may be required) to be considered. The Visa Specialist will provide administrative, clerical, and operational support across various offices within the Visa Office (VO). This role requires a high level of accuracy, attention to detail, and the ability to support sensitive government operations. The position operates under the direct supervision of a government manager, who will provide day-to-day oversight and direction.
Salary: $58k- $73k (based on experience)
Location
Washington, D.C.
Level/Salary Range
$58K-$73K (based on experience)
HR Contact
Subrina Miles
Job Category
Non-Exempt
Security Clearance Required
Secret (may require Top Secret)
Position Type
Full-time
Duties/Requirements/Qualifications
  • Ability to effectively and politely interface with public
  • Ability to comprehend and communicate the requirements for a visa in a professional and courteous manner over the telephone
  • Ability to learn and recall information about visa application procedures and the rules and regulations pertaining to visa requirements
  • Good data entry skills, good filing and file retrieval skills, good organizational skills
  • Excellent customer service skills
  • Ability to interpret and apply regulatory material
  • Ability to work independently and as a member of the team to effectively interact with personnel at all levels
  • Assist in answering Congressional, Headquarters, and White House inquiries.
  • Liaise in-person, via email, and phone with embassies, consulates, and other high-level foreign country personnel.
  • Participate in customer service outreach activities including, but not limited to: travel shows, college and university events.
  • Deal with urgent requests by visa applicants under the direction of a VO manager.
  • Perform Quality Control in verifying that visa application data matches visa processing data.
  • Utilize phone and email to resolve questions with applicants.
  • Perform data entry, look-up files, and applications.
  • Accept applications and download or enter basic biographic, upload the application, scan documents, and passport data into the NIV computer program, which assigns tracking numbers to each application.
  • Review visa application for completeness and supporting documentation prior to Government adjudication.
  • Verify the accuracy of all application data entered in the database against the data on the passport and DS-1648, data-enter or correct any inaccuracies, track all pending cases, add any necessary annotations, draft security advisory opinions where required, prepare correspondence relating to issues with the visa applications.
  • Interface with visa applicants at Diplomatic Reception Desk. Review visa application for completeness and supporting documentation prior to adjudication. Copy customer's identification.
  • Print and affix visas onto applicant's passport after Government adjudication.
  • Distribute visa and passports envelopes to the correct applicant.
  • Answer inquiries from visa and waiver applicants.
  • Generate letters and emails that clearly convey requests for additional documentation or information to visa waiver applicants.
  • Prepare Lookouts for the CLASS system as directed by the designated visa or waiver adjudicator.
  • Prepare correspondence for applications not issued.
  • Interface with the Consular Support Centers to resolve cases.
  • Communicate with stakeholders, such as: Congressional offices, community-based organizations, and other Government Agencies (except for law-enforcement).
  • Conduct research on visa cases by gathering information from a variety of sources, including but not limited to: applications, supporting documents, the internet, telephone calls, government, commercial, and open source databases. Write recommended findings in a clear and concise manner that summarizes the information gathered and identified during research.
  • Review applications from J-1 Exchange Visitors who seek waivers of their INA 212(e) two-year home residence requirement.
  • Conduct preliminary review of J-1 "No Objection" cases for forwarding through a case management system to a VO manager for a final review, signing if appropriate, and forwarding to DHS.
  • Receive Section 13 cases from former diplomats for adjustment of status (green cards) from USCIS' National Benefits Center, track the case via spreadsheet as the adjudicator seeks information from the regional desk officer and return the cases to USCIS with the Department of State's recommendation on the case.
  • Create and maintain spreadsheets to support the USCIS Liaison Officer.
  • Maintain liaison with country desk officers, other government agencies, members of the foreign diplomatic corps, and immigration lawyers.
  • Serve as back-up to the other assistants/analysts/specialists/liaison officers in their absence as designated.
  • Update and/or revise VO content on CA internal and external websites.
  • Learn content management systems through on-the-job training.
  • Coordinate clearances under supervision.
  • Provide support for special projects and/or events, including, but not limited to, support for conferences, meetings, representational events or bilateral delegations.
  • Assist in training Visa Assistants in job functions, duties, and tasks.
  • Available for telework when allowable and requested by Government Managers

Education / Experience Required
  • Bachelor's degree, and;
  • Four (4) years of general office experience, including;
  • Three (3) years of experience utilizing a variety of office software, specifically: MS Word, MS Power Point, MS SharePoint, MS Excel, and MS Outlook.
  • The Government may allow the following qualifications substitutions for this position: 4 years of additional general office or administrative experience may be substituted for a BS/BA degree.

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