Virtual Scheduling Assistant Jobs in Boca Raton, FL

About Suffolk  

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment. By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds. 

Suffolk - America's Contractor - is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of "Top CM-at-Risk Contractors." For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That's why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. 

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, clickhere. 

• Ensure preconstruction services are being delivered in accordance with the standard operating procedures of the Company
• Ensure that preconstruction and estimating costs are invoiced and collected
• Project Acquisition
• Assist the project team in developing responses to RFP's which require estimates and preconstruction services proposals
• Form/maintain relationships with clients, architectural and engineering firms and subcontractors to help acquire new leads  

• Training
• Participate in the training process as a Subject Matter Expert
• Mentor and train estimators and operations personnel in the processes of estimating and preconstruction. 

• Preconstruction Services
  • During the preconstruction phase, take responsibility to implement Preconstruction SOPs, (See attached list of SOPs), and general management processes including but not limited to:
  • Develop team approach with Clients (Owner, Architect, Engineers, Consultants, Subcontractors, etc.)
  • Prepare and maintain Project Directory of project stakeholders
  • Define and establish team member responsibilities, communication, and administrative procedures for the team during preconstruction phase
  • Conduct Preconstruction Progress Meetings and prepare and distribute meeting minutes
  • Prepare Preconstruction Status Reports for Owner/Architect 

• Scheduling:
• Assist General Superintendents and Scheduling Department with preparation of preliminary project schedule
• Prepare Preconstruction Schedule (design activities, estimate activities, estimate review activities, GMP preparation/review/approval activities, permitting activities, etc.) with assistance from Scheduling Department
• Prepare preliminary Material Procurement Log (indicating long lead items, shop drawings preparation durations, etc.) indicating early design phase document awards as necessary
• Establish design deliverable schedule
• Prepare GMP exhibits relating to scheduling 

• Construction Planning:
• Assist in the preparation of Logistics/Construction Sequencing Plan with General Superintendent and Project Executive
• Assist in preparation of Project Specific Safety Pre-Planning with Safety Manager and General Superintendent
• Assist in preparation of Project Specific Quality Assurance/Quality Control Plan with General Superintendent and Project Executive
• Assist in preparation of Temporary Waterproofing Plan with General Superintendent
• Prepare GMP exhibits relating to Construction planning 

• Managing Preconstruction Budget/Costs:
• Prepare/negotiate preconstruction agreements
• Prepare preconstruction invoices/billings
• Prepare/manage/control preconstruction budgets 

• Transition to Construction Team:
• Organize and lead the transition meeting between the project operations team and the estimating/preconstruction team
• Hold follow-up meetings with project operations team to gather feedback as to what was done right and what was done wrong during preconstruction (i.e., Estimating/Preconstruction Lessons Learned)
• Ensure the profitability plan is communicated at the Turnover Meeting. 

• Lessons Learned/Historical Database:
• Create/maintain database of Lessons Learned during preconstruction of specific projects for use on later projects
• Assist with the preparation of Budgeted versus Actual Cost Summary for historical record, for each project completed.  Review initial estimate and compare to final number to determine a cost performance ratio.
• Prepare process by which at the end of a project, the project team provides "Lessons Learned", Subcontractor Scorecards, and historical cost data (subcontractor/vendor and general conditions) for future use.
• Review Owner Change Orders of projects for Lessons Learned 

• Estimating
• Fully responsible for producing all estimates required for project assignments
• Prepare all General Conditions estimates and staffing schedules
• Prepare Cost Category matrix and qualification & assumptions
• Responsible for preparation of GMP proposal document
• Responsible to implement all Estimating SOPs, (see attached list of SOPs) in the preparation of all estimates 

• Attend department meeting as required and report on assignments
• Attend training classes as required

• Candidate must possess Suffolk's core values: passion, integrity, hard work, professionalism and caring.
• Self motivated.
• Strong organizational skills.
• Possess a strong sense of urgency.
• Strong communication skills.
• The ability to become part of a team and embraces the team concept.
• Strong time management and multi-tasking skills.

• Four Year College Degree with a minimum of 10 years of general contracting experience spread between project management and estimating roles or equivalent preconstruction training.
• Leading management role on at least one project over 300,000 sf or $50M
• Understanding of current market pricing in active work sectors
• Understanding of the major cost influences for different project types and conditions
• Presentation and proposal skills
• Understanding of standard GMP and LS AIA Contracts

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk

The expected salary range for this position (Vice President, Preconstruction) in USVI is between $233,474 and $329,783 USD.  This represents the typical salary range for this position and is just one component of Suffolk's total compensation package.  Actual salaries may be based on several factors including, but not limited to, skill set, experience, education and other qualifications.  Suffolk offers a comprehensive benefits package as part of its overall compensation strategy.  Salary ranges may differ by geography and are reviewed regularly to reflect market trends.