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Virtual Scheduling Assistant Jobs in Boca Raton, FL

Turner Construction

Scheduling Engineer

Hollywood, FL · On-site

Engage with Virtual Design & Construction (VDC) team to align and coordinate schedules and models ... Experience in construction positions (e.g., Field Engineer, Assistant Superintendent, or related)

NEP Group

Executive Assistant

Dania Beach, FL · On-site

For over 40 years our clients have trusted us to deliver live production, live events, and virtual ... Anticipate scheduling conflicts and operational challenges, proactively identifying solutions ...

NEP Group Inc.

Executive Assistant

Dania Beach, FL · On-site

For over 40 years our clients have trusted us to deliver live production, live events, and virtual ... Anticipate scheduling conflicts and operational challenges, proactively identifying solutions ...

Steve Madden

Store Assistant Manager

West Palm Beach, FL · On-site

$16 - $21.50/hr

Ability to work a flexible schedule with retail hours, including day, evening, weekends, and/or ... Virtual Health Care 50% off employee discount and 40% off immediate family discount Friends and ...

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All JobsScheduling JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in Boca Raton, FL

Virtual Scheduling Assistant information

See Boca Raton, FL salary details

$10

$18

$26

How much do virtual scheduling assistant jobs pay per hour?

As of Jul 25, 2026, the average hourly pay for virtual scheduling assistant in Boca Raton, FL is $18.81, according to ZipRecruiter salary data. Most workers in this role earn between $15.53 and $21.44 per hour, depending on experience, location, and employer.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are Virtual Scheduling Assistants?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a Virtual Scheduling Assistant, and why are they important?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges Virtual Scheduling Assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.
What are popular job titles related to Virtual Scheduling Assistant jobs in Boca Raton, FL? For Virtual Scheduling Assistant jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Virtual Scheduling Assistant jobs in Boca Raton, FL look for? The top searched job categories for Virtual Scheduling Assistant jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Virtual Scheduling Assistant jobs? Cities near Boca Raton, FL with the most Virtual Scheduling Assistant job openings:
Virtual Scheduling Assistant jobs near you

Virtual Clinical Administrative Assistant - Adolescent Mental Health

Adolescent Wellness Academy

Davie, FL • On-site, Remote

$18 - $20/hr

Part-time

This job post has expired today. Applications are no longer accepted.

Job description

Virtual Clinical Administrative Assistant - Adolescent Mental Health
VIRTUAL | Part-Time | Schedule 3pm-7pm |$18-$20/hour
About the Role
This is a hybrid Clinical Administrative Assistant and operations role supporting AWA's virtual adolescent program. You help keep the program organized, consistent, and running smoothly by maintaining documentation and program notes, coordinating group schedules, supporting virtual sessions, and ensuring critical administrative details are completed accurately and on time.
Backgrounds that translate well: psychology/Counseling Graduate Studies • Behavioral Health • Youth Work • Education • Case Management
What You'll Do
  • Monitor and redirect adolescent clients (ages 13-17) via chat during virtual group sessions, transitions, and unstructured time
  • Manage breakout rooms independently for de-escalation when a secondary therapist isn't available
  • Conduct Green Space assessments and follow up with parents every two weeks
  • Process intakes, upload sign-in sheets, prepare welcome kits, and maintain census records
  • Produce and distribute the weekly program newsletter
  • Track attendance and coordinate psych/IEP scheduling for new admissions
  • Provide real-time tech support to clients during sessions (Zoom, breakout rooms, chat)
  • Communicate with parents by phone and email on progress and logistics
  • Complete accurate, same-day documentation, including wellness check-ins and incident reports
  • Escalate safety concerns, disclosures, and behavioral flags to the clinical team immediately

What We're Looking For
Required
  • Experience working with adolescents in a clinical, educational, or community mental health setting
  • Comfortable managing virtual group dynamics and de-escalating independently, without in-room support
  • Tech-savvy, proficient with Zoom including breakout rooms (trainable if generally techy)
  • Documentation and incident reporting skills
  • Emotionally regulated, professional, and consistent under pressure
  • Understands the limits of a non-clinical role - escalates appropriately, never makes independent clinical decisions

AWA is an adolescent mental health organization operating PHP and IOP programs in South Florida. We exist to serve teens and families at their most critical moments - and this role is at the center of that work every day.
Learn More: Adolescent Wellness Academy

Apply