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Virtual Scheduling Assistant Jobs in Boca Raton, FL

Turner Construction

Scheduling Engineer

Hollywood, FL · On-site

Engage with Virtual Design & Construction (VDC) team to align and coordinate schedules and models ... Experience in construction positions (e.g., Field Engineer, Assistant Superintendent, or related)

Turner Construction

Scheduling Engineer

Hollywood, FL · On-site

Engage with Virtual Design & Construction (VDC) team to align and coordinate schedules and models ... Experience in construction positions (e.g., Field Engineer, Assistant Superintendent, or related)

Turner Corporation

Scheduling Engineer

Hollywood, FL · On-site

Engage with Virtual Design & Construction (VDC) team to align and coordinate schedules and models ... Experience in construction positions (e.g., Field Engineer, Assistant Superintendent, or related)

NEP Group

Executive Assistant

Dania Beach, FL · On-site

For over 40 years our clients have trusted us to deliver live production, live events, and virtual ... Anticipate scheduling conflicts and operational challenges, proactively identifying solutions ...

NEP Group

Executive Assistant

Dania Beach, FL · On-site

For over 40 years our clients have trusted us to deliver live production, live events, and virtual ... Anticipate scheduling conflicts and operational challenges, proactively identifying solutions ...

NEP Group Inc.

Executive Assistant

Dania Beach, FL

For over 40 years our clients have trusted us to deliver live production, live events, and virtual ... Anticipate scheduling conflicts and operational challenges, proactively identifying solutions ...

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All JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in Boca Raton, FL

Virtual Scheduling Assistant information

See Boca Raton, FL salary details

$10

$18

$26

How much do virtual scheduling assistant jobs pay per hour?

As of Jul 4, 2026, the average hourly pay for virtual scheduling assistant in Boca Raton, FL is $18.81, according to ZipRecruiter salary data. Most workers in this role earn between $15.53 and $21.44 per hour, depending on experience, location, and employer.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are Virtual Scheduling Assistants?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a Virtual Scheduling Assistant, and why are they important?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges Virtual Scheduling Assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.
What are popular job titles related to Virtual Scheduling Assistant jobs in Boca Raton, FL? For Virtual Scheduling Assistant jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Virtual Scheduling Assistant jobs in Boca Raton, FL look for? The top searched job categories for Virtual Scheduling Assistant jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Virtual Scheduling Assistant jobs? Cities near Boca Raton, FL with the most Virtual Scheduling Assistant job openings:
Virtual Scheduling Assistant jobs near you
Scheduling Engineer

Scheduling Engineer

Turner Construction

Hollywood, FL • On-site

Full-time

Posted yesterday

Turner Construction rating

7.4

Company rating: 7.4 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

35th of 79 rated construction

Job description

Division:
Miami Main
Project Location(s):
Hollywood, FL 33025 USA
Minimum Years Experience:
Travel Involved:
Job Type:
Regular
Job Classification:
Experienced
Education:
Job Family:
Construction
Compensation:
Salaried Exempt
If you picture yourself doing great things that make a difference in the lives of others, Turner is the place to be. Turner Construction is an industry leading commercial construction general contractor with a 120-year history spanning iconic projects around the globe, including 10 of the world's 100 tallest buildings.
Turner is committed to sustaining a diverse, equitable, and inclusive environment where everyone feels connected, sees themselves represented at all levels of the company, and feels supported to reach their ultimate potential. Turner builds some of the most ambitious projects in the world. The technical expertise of our people makes us a recognized leader in many markets. Our projects are well known. Our people set us apart. We inspire greatness. Can you picture yourself at Turner? If so, apply and let's do great things together!
Position Description:Develop schedules for large or multiple smaller construction projects with more complex scheduling activities. Revise and review project schedule with project team and monitor and track progress against defined schedule.
Essential Duties & Key Responsibilities:
  • Develop thorough understanding of work breakdown structure and its importance for large or multiple smaller construction projects with more complex scheduling activities.
  • Reference 'Scheduling Playbook' to understand and adhere to company and Scheduling policies, practices, procedures, and activities.
  • Develop relationships with project stakeholders for communication of overall project plan and to support project performance and promote value of scheduling.
  • Collaborate with project team (e.g., Engineer and Superintendent) to confirm Contract Item List (CIL), develop Required On Job (ROJ) dates for schedule, and review Procurement Schedule to track and assess subcontractor commitments.
  • Collaborate with project team to develop project schedule based on Critical Path Method (CPM) logic-generated baseline schedules using scheduling software.
  • Review and recommend decisions related to performance of work regarding scheduling, delivery, logistics, and Trade staffing levels.
  • Study schedule deliverables prior to publication or distribution. Ask challenging questions regarding schedule content to enhance accuracy of schedule.
  • Collaborate with project departments (e.g., Preconstruction, Commissioning, Procurement, Construction) to prepare detailed schedules.
  • Engage with Virtual Design & Construction (VDC) team to align and coordinate schedules and models.
  • Define project schedule metrics and monitor and track critical path activities to achieve predicted forecasted end-date.
  • Contribute information required to update project schedule dashboard.
  • Create target comparison models and look-ahead schedules to provide progress updates, present findings, and explain risks to project stakeholders, and create recovery strategies to support project adherence to schedule.
  • Challenge project team based on previous, current, and future schedule data for As Built vs. Planned progress.
  • Review Pull Plan and revise schedule accordingly and incorporate Last Planner System into schedule.
  • Collaborate with project team to identify events and change order management and identify events that impact project schedule and to develop project schedule time impact analysis.
  • Conduct project site progress walks to capture scheduling progress data.
  • Generate scheduling reports and summaries based on client requests or needs. Provide monthly scheduling progress for Operations Review Meetings (ORMs) or other project review sessions.
  • Provide support and guidance to project end-users (individuals or groups) to develop proficiency in using scheduling software.
  • Collaborate with and participate in Business Development (BD) and Marketing teams to develop and prepare proposal scheduling activities and related materials.
  • Develop and update cost and/or resource loaded schedules as requested.
  • Apply continuous improvement methodology to daily tasks and activities and to improve Scheduling operations.
  • Other activities, duties, and responsibilities as assigned.

#LI-NM1
Qualifications:
  • Bachelor's Degree from accredited degree program in Engineering, Construction Management, Building Construction, or related field, with minimum of 4 years of related experience or equivalent combination of education, training and experience
  • Large construction project experience (>$50m)
  • Experience in construction positions (e.g., Field Engineer, Assistant Superintendent, or related)
  • Proficient use of scheduling software applications (e.g., Oracle Primavera P6)
  • Knowledge of scheduling comparison tools (e.g., Acumen Fuse, Change Inspector)
  • Knowledge of building construction, materials, systems, market conditions, and Trade practices
  • Ability to interpret contract documents, drawings, specifications, and scopes of work to develop project schedule
  • Knowledge of estimating to support project schedule development
  • Familiar with earned value concepts and using construction resources to validate productivity and durations
  • Ability to manage competing demands and meet deadlines
  • Process and analytical skills to make decisions
  • Highly organized with attention to detail, and able to quickly develop understanding of requirements
  • Knowledge of continuous improvement methodologies
  • Demonstrate professional interpersonal skills to develop relationships with project team members and stakeholders to acquire information and discern impact to schedule

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Performance of the required duties require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction. While performing the duties of this job, the employee is frequently required to sit, climb, balance, stoop, kneel, crouch, crawl, use hands to finger, handle or feel objects, tools, or controls, and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee occasionally performs work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. While performing the duties of this job, the employee occasionally works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.

What Turner Construction employees say

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About Turner Construction

Sourced by ZipRecruiter

Turner Construction, headquartered in New York, NY, US, is a recognized leader in the construction industry. It was established in 1902 and has since curved its niche as one of the most reputable construction firms. Turner Construction provides a broad range of services like general contracting, construction management, design-build, and consulting. Devoted to environment-friendly building practices, it is considered a pioneer in green building and sustainability efforts. Their top-tier projects include Madison Square Garden, Yankee Stadium, and the United Nations Secretariat Building in New York City. The company's mission is to deliver an exceptional product by relentless commitment to their core principles – teamwork, integrity, commitment, and community.

Industry

Construction

Company size

10,000+ Employees

Headquarters location

New York, NY, US

Year founded

1902

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