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Virtual Scheduling Assistant Jobs in California (NOW HIRING)

Jobs for Humanity

Virtual Assistant

San Francisco, CA · Remote

$25 - $33.50/hr

As a Virtual Assistant, you'll work in a fully remote environment, collaborating with colleagues ... Manage executive calendars, schedule meetings, and coordinate appointments across multiple time ...

TARLANI Healthcare

Scheduling Manager

Montrose, CA

Administers the CSC education and training program office and will assist with the day-to-day ... Assists with the development of agendas for meetings, organizes the ACERT Horizons virtual training ...

Trinity Health

$25.25 - $33.75/hr

... Medical Assistant Front Desk Rep Pharmacy Tech Respiratory Radiology Physical/Occupational ... Clinical advancement programs, flexible scheduling,... at Loyola, what's important to you, is ...

Moffitt

VIRTUAL CARE COORDINATOR

Long Beach, CA · On-site

$19 - $24.75/hr

... scheduling of virtual care. Assess situations to provide appropriate technical and process ... Successful completion of a Medical Assistant Program or applicable Military Training (will also ...

Trinityhealth

$25.25 - $33.75/hr

... Medical Assistant Front Desk Rep Pharmacy Tech Respiratory Radiology Physical/Occupational ... Clinical advancement programs, flexible scheduling,... at Loyola, what's important to you, is ...

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All JobsScheduling JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in California

Virtual Scheduling Assistant information

See California salary details

$10

$19

$27

How much do virtual scheduling assistant jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for virtual scheduling assistant in California is $19.56, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $22.31 per hour, depending on experience, location, and employer.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are Virtual Scheduling Assistants?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a Virtual Scheduling Assistant, and why are they important?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges Virtual Scheduling Assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.
What are popular job titles related to Virtual Scheduling Assistant jobs in California? For Virtual Scheduling Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Virtual Scheduling Assistant jobs in California look for? The top searched job categories for Virtual Scheduling Assistant jobs in California are:
What cities in California are hiring for Virtual Scheduling Assistant jobs? Cities in California with the most Virtual Scheduling Assistant job openings:
Virtual Scheduling Assistant jobs near you
Infographic showing various Virtual Scheduling Assistant job openings in California as of July 2026, with employment types broken down into 50% Full Time, 38% Part Time, and 12% Contract. Highlights an 43% In-person, and 57% Remote job distribution, with an average salary of $40,680 per year, or $19.6 per hour.

MS/HS Programs & Scheduling Administrative Assistant - IQ Academy, Los Angeles - 2026-2027 School Ye

CAVA - IQLA - ISCA

Simi Valley, CA • On-site, Remote

$68K - $70K/yr

Full-time

Posted 3 days ago

Job description

Job Summary
TO APPLY VISIT: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=8e98f044-e925-4d2a-8482-5e9f34ae1350&ccId=9201118252962_2&jobId=614179&lang=en_US
ABOUT IQ ACADEMY, LOS ANGELES:
iQ Academy, Los Angeles delivers online/virtual home based instruction to K-12 students in California. While our schools do offer some scheduling flexibility, students are still required to complete approximately 4-6 hours of coursework daily and log attendance. K12, inc. is our curriculum provider.
The MS/HS Student Programs & Scheduling Administrative Assistant provides supplemental support to Middle and High School students, families, teachers, and administrators by coordinating student programs, supporting student engagement opportunities, assisting with student transitions, and providing scheduling support to ensure students have access to appropriate learning experiences.
This position collaborates with teachers, counselors, administrators, and school teams to enhance student participation, improve access to academic and enrichment opportunities, and support the successful implementation of school programs. The role provides supplemental coordination and operational support that complements existing instructional, counseling, and administrative services.
The MS/HS Student Programs & Scheduling Administrative Assistant supports student engagement initiatives, school communication efforts, student recognition activities, outing coordination, student onboarding support, and scheduling continuity. This position helps strengthen student connection, participation, and access to school programs within a virtual learning environment.
See attached job description for essential duties and responsibilities.
Requirements / Qualifications
Comments and Other Information
These are direct hire positions through iQ Academy, Los Angeles. It is the sole responsibility of the applicant/prospective applicant to apply and contact us for all questions and the status of their application.
PLEASE NO SOLICITATION FROM OUTSIDE, THIRD PARTY, OR NPA COMPANIES OR EMPLOYMENT AGENCIES.
We do participate in CalPERS. Please contact your CalPERS counselor about how employment with iQ Academy, Los Angeles may affect your personal PERS account.
iQ Academy, Los Angeles is an organization that offers our teachers and staff members the excitement of exploring an emerging concept in education. We do not discriminate on the basis of age, gender, sex, handicap, disability, ancestry, national origin, color, race, political affiliation, religion, marital status, or veteran status.
TO APPLY VISIT: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=8e98f044-e925-4d2a-8482-5e9f34ae1350&ccId=9201118252962_2&jobId=614179&lang=en_US

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