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Virtual Scheduling Assistant Jobs in California (NOW HIRING)

Jobs for Humanity

Virtual Assistant

San Francisco, CA · Remote

$25 - $33.50/hr

As a Virtual Assistant, you'll work in a fully remote environment, collaborating with colleagues ... Manage executive calendars, schedule meetings, and coordinate appointments across multiple time ...

Wynd Technologies, Inc

Virtual Hiring Event

Seaside, CA

$23.50 - $31.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Join our Virtual Hiring Event to learn about a career with Travel + Leisure , where top performers ... Meet our hiring team, get your questions answered, and schedule your in-person interview ...

Travel + Leisure Co.

Virtual Hiring Event

Seaside, CA · On-site

$23.50 - $31.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Join our Virtual Hiring Event to learn about a career with Travel + Leisure , where top performers ... Meet our hiring team, get your questions answered, and schedule your in-person interview ...

Sundt Construction, Inc.

Virtual Construction Eng I

San Diego, CA · On-site +1

$90K - $130K/yr

  • Medical

  • Life

  • Retirement

... of Virtual Construction Technician. 5. Reviews bid scope documents for appropriate BIM language ... scheduling software. 3. 4 year degree in Construction Management, Engineering or Architecture. 4. ...

TARLANI Healthcare

Scheduling Manager

Montrose, CA

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Administers the CSC education and training program office and will assist with the day-to-day ... Assists with the development of agendas for meetings, organizes the ACERT Horizons virtual training ...

Moffitt

VIRTUAL CARE COORDINATOR

Long Beach, CA · On-site

$19 - $24.75/hr

... scheduling of virtual care. Assess situations to provide appropriate technical and process ... Successful completion of a Medical Assistant Program or applicable Military Training (will also ...

One Medical

$80/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Anexample schedule for this role: * Thursday: 7a-6pm Pacific (1 hour break) * Friday: 7a-6pm ... virtual role. Compensation for this position is $80/hr. One Medical offers a robust benefits ...

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All JobsScheduling JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in California

Virtual Scheduling Assistant information

See California salary details

$10

$19

$27

How much do virtual scheduling assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for virtual scheduling assistant in California is $19.56, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $22.31 per hour, depending on experience, location, and employer.

What is a virtual scheduling assistant?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a virtual scheduling assistant?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges virtual scheduling assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are popular job titles related to Virtual Scheduling Assistant jobs in California?

For Virtual Scheduling Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Virtual Scheduling Assistant jobs in California look for?

The top searched job categories for Virtual Scheduling Assistant jobs in California are:

What cities in California are hiring for Virtual Scheduling Assistant jobs?

Cities in California with the most Virtual Scheduling Assistant job openings:

Virtual Scheduling Assistant jobs near you
Infographic showing various Virtual Scheduling Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 75% Physical, 1% Hybrid, and 24% Remote job distribution, with an average salary of $40,680 per year, or $19.6 per hour.

Virtual Assistant

Jobs for Humanity

San Francisco, CA • Remote

$25 - $33.50/hr

Full-time

Re-posted 18 days ago

Job description

Company Description

SLEEP COMFORT

Job Description

We're looking for a detail-oriented and enthusiastic Virtual Assistant to join our dynamic team supporting our San Francisco-based organization. In this role, you'll be the backbone of our operations, providing comprehensive administrative support to executives, teams, and departments. As a Virtual Assistant, you'll work in a fully remote environment, collaborating with colleagues across multiple time zones while maintaining the highest standards of professionalism and efficiency. This is an excellent opportunity for someone who thrives in a fast-paced, collaborative setting and is passionate about delivering exceptional support that drives organizational success.

  • Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones with precision and flexibility
  • Handle email correspondence, prioritize incoming messages, and draft professional communications on behalf of team members
  • Prepare comprehensive reports, presentations, and meeting summaries with meticulous attention to detail
  • Organize and maintain digital files, documents, and databases using systematic categorization and naming conventions
  • Coordinate projects and tasks across departments, ensuring smooth communication and timely completion of deliverables
  • Provide customer-focused support by responding to inquiries and resolving issues promptly and professionally
  • Manage travel arrangements, expense reports, and administrative documentation as needed
  • Assist with data entry, verification, and maintenance of company systems and spreadsheets
  • Support event planning and coordination for team meetings, conferences, and company functions
  • Utilize various software tools and platforms to streamline workflows and enhance productivity
  • Maintain strict confidentiality and adhere to company policies and data protection guidelines
  • Communicate effectively with team members and supervisors through virtual platforms, demonstrating strong interpersonal skills
  • Adapt quickly to new tools, technologies, and processes while continuously seeking opportunities for improvement
Qualifications

**Required Skills and Experience:**

  • Minimum 2 years of professional experience in virtual assistance, administrative support, or related field
  • Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
  • Proficiency in Google Workspace tools (Docs, Sheets, Calendar, Gmail)
  • Comfortable and experienced with digital communication platforms (Zoom, Slack, Microsoft Teams)
  • Excellent typing speed and accuracy (minimum 40 WPM)
  • Strong written and verbal communication skills with professional tone and clarity
  • Exceptional organizational and time management abilities
  • Demonstrated ability to multitask and prioritize assignments effectively under minimal supervision
  • Proven attention to detail with a commitment to accuracy and quality
  • Strong problem-solving and analytical mindset

**Required Education:**

  • High school diploma or equivalent

**Preferred Qualifications:**

  • Associate degree or certification in business administration, office management, or related field
  • Experience with Customer Relationship Management (CRM) software
  • Familiarity with project management tools (Asana, Monday.com, Trello)
  • Basic knowledge of bookkeeping or accounting software
  • Experience with social media management or content coordination
  • Knowledge of database management and document control practices
  • Previous experience supporting C-level executives or senior management

**Essential Abilities and Attributes:**

  • Ability to adapt quickly to new technologies and learn software platforms independently
  • High sense of responsibility, professionalism, and discretion regarding confidential information
  • Customer-focused mindset with a commitment to providing exceptional support
  • Collaborative approach to working with diverse teams and departments
  • Resilience and flexibility in managing changing priorities and deadlines
  • Proactive attitude with initiative to identify and implement process improvements
  • Strong interpersonal skills and ability to build positive working relationships
  • Comfortable working in a fully remote environment with self-motivation and discipline
Additional Information

All your information will be kept confidential according to EEO guidelines.

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