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Virtual Property Manager Jobs in Rhode Island (NOW HIRING)

Commercial Property Management

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Assistant Property Manager Commercial

Providence, RI · On-site

$45K - $60K/yr

ASSISTANT PROPERTY MANAGER The Assistant Property Manager provides first-class property management ... virtual meeting scheduling, etc. · Develop property budgets, monthly financial and operations ...

Capstone ISG

Field Property Adjuster

Providence, RI · On-site

We are currently seeking an experienced Field Property Adjuster to investigate and adjust ... virtual environment when required. * Good organizational and time management skills. Physical ...

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Virtual Property Manager information

What is a virtual property manager?

A virtual property manager is a professional who oversees the management of rental properties remotely, using digital tools and platforms. They handle tasks such as tenant communication, rent collection, maintenance coordination, and marketing properties online. Virtual property managers use technology to streamline operations and often serve landlords who may not live near their rental properties. This role can be performed by individuals or companies specializing in remote property management solutions, offering flexibility and cost savings to property owners.

What are the key skills and qualifications needed to thrive as a virtual property manager?

To thrive as a Virtual Property Manager, you need a solid understanding of property management principles, leasing regulations, and experience with remote operations, often supported by a real estate license or property management certification. Familiarity with property management software like AppFolio, Buildium, or Yardi, as well as virtual communication tools, is essential. Strong organizational skills, attention to detail, and proactive communication set top performers apart in a remote environment. These competencies ensure efficient property oversight, high tenant satisfaction, and effective handling of issues from a distance.

How does a virtual property manager typically collaborate with on-site staff and tenants to resolve maintenance issues?

As a Virtual Property Manager, you will often act as the central point of communication between tenants, property owners, and on-site maintenance teams. You'll coordinate repair requests, prioritize urgent matters, and ensure vendors or contractors are dispatched promptly, usually by leveraging property management software and communication tools. Clear, proactive communication is essential to keep all parties informed and to minimize delays, especially since you aren't physically present at the property. Building strong remote relationships with on-site staff and providing detailed instructions can help streamline issue resolution and improve tenant satisfaction.

What is the difference between Virtual Property Manager vs Property Assistant?

AspectVirtual Property ManagerProperty Assistant
CredentialsReal estate or property management certifications often preferredLess formal, may not require certifications
Work EnvironmentRemote, online management of multiple propertiesOn-site or remote support for property tasks
Employer & Industry UsageProperty management companies, landlords, real estate firmsProperty management teams, leasing offices, landlords
Search & Comparison IntentUnderstanding remote property management rolesAssisting with property tasks and support roles

Virtual Property Managers focus on remotely overseeing multiple properties, handling tenant communications, rent collection, and maintenance coordination. Property Assistants typically support property managers with administrative and operational tasks, often working on-site or remotely. While both roles involve property management, Virtual Property Managers have a broader scope of responsibilities and require specific certifications, making them more specialized in remote management.

What are popular job titles related to Virtual Property Manager jobs in Rhode Island?

For Virtual Property Manager jobs in Rhode Island, the most frequently searched job titles are:

What job categories do people searching Virtual Property Manager jobs in Rhode Island look for?

The top searched job categories for Virtual Property Manager jobs in Rhode Island are:

What cities in Rhode Island are hiring for Virtual Property Manager jobs?

Cities in Rhode Island with the most Virtual Property Manager job openings:

Virtual Property Manager jobs near you
Infographic showing various Virtual Property Manager job openings in Rhode Island as of August 2026, with employment types broken down into 82% Full Time, 16% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution.

Assistant Property Manager Commercial

Commercial Property Management

Providence, RI • On-site

$45K - $60K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 23 days ago

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Job description

ASSISTANT PROPERTY MANAGER

The Assistant Property Manager provides first-class property management services and assists the Property Manager in overseeing a portfolio of commercial properties. Day to day responsibilities include assisting department heads and engineering staff with administrative functions, scheduling and coordination of building operations and special projects, and communicating with property tenants and enhancing customer service relationships.

ESSENTIAL FUNCTIONS

·         Provide daily assistance and support to Property Management by being the main point of contact for property tenants for basic needs such as routine work order requests and general inquiries.

·         Facilitate the scheduling of both routine and non-routine maintenance services, regularly communicating with tenants and other third parties to ensure awareness of ongoing repairs and maintenance.

·         Assist Property Management with weekly/monthly/annual reporting requirements, maintain and optimize company data organization.

·         Provide in-office support to all company employees, i.e. purchasing office supplies, submitting IT requests, accepting deliveries, preparing for company meetings, managing company master key log, assisting with virtual meeting scheduling, etc.

·        Develop property budgets, monthly financial and operations reports, annual CAM and real estate tax reconciliations, and additional financial/administrative requirements.

PRIMARY RESPONSIBILITES

·         Regular daily communication with Property Management, assist as needed with receiving and managing tenant requests and administrative needs (e-mail follow up, work order submission, supply orders, etc.)

·         Assist the PM in supervising and supporting mobile engineering staff (sourcing repair parts, reaching out to third parties to schedule service visits, managing company expenses and receipts)

·         Draft services agreements between property management and sub-contractors, ensure compliance with contract terms and price estimates.

·         Collaborate with PM on weekly/monthly operations reports, create report templates and ensure reports are updated substantially and circulated to ownership by preset due date.

·         Assure optimal functioning of building systems; track and manage all property inspection deadlines (i.e. boiler inspection, elevator inspection, fire box fees, etc.).

·         Track and manage certificate of insurance compliance among all tenants and company vendors.

·         Assist Property Management and Accounting with monthly aged receivable and default notices.

QUALIFICATIONS

·      3-5 Years of experience in Commercial Property Management industry

·      Excellent customer service skills

·      Excellent organizational skills

·      Excellent verbal and written communication skills 

·      Attention to detail, ability to manage multiple active and unique projects          

·      Proficiency with Microsoft Excel, Word, Outlook

·      Experience with Yardi software preferred

·      Experience with work order entry or building maintenance software preferred

·      Experience developing Standard Operating Procedures and both internal/external company policies preferred.

·      Accounting knowledge and skills

·      Ambition and desire to learn and develop a career in the property management industry

·      Reliable transportation

·      Bachelor’s Degree preferred (experience considered)

WORK HOURS & BENEFITS

40 hours per week, weekday availability from 8:00am-5:00pm

Parking is included. Full Benefits include:

·         Health insurance

·         Dental insurance

·         Vision insurance

·         401K

·         Paid time off