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Virtual Project Assistant Jobs in Chicago, IL (NOW HIRING)

Addison Group

Administrative Assistant

Chicago, IL · On-site

$25 - $30/hr

Support special projects and departmental initiatives as needed * Coordinate logistics for meetings ... Proficiency with Microsoft Office Suite, Outlook, Teams, and virtual meeting platforms * Ability to ...

American Academy Of Pediatrics

Program Asst

Itasca, IL · On-site

$26.82 - $28.31/hr

Coordinate the planning of virtual and in-person Youth Advisory Panel (YAP) meetings and other ... Must be able to take initiative, coordinate multiple projects simultaneously within tight deadlines ...

American Academy of Ped

Program Asst

Itasca, IL · On-site

$26.82 - $28.31/hr

Coordinate the planning of virtual and in-person Youth Advisory Panel (YAP) meetings and other ... Must be able to take initiative, coordinate multiple projects simultaneously within tight deadlines ...

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Virtual Project Assistant information

See Chicago, IL salary details

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How much do virtual project assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for virtual project assistant in Chicago, IL is $25.13, according to ZipRecruiter salary data. Most workers in this role earn between $21.06 and $28.22 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a virtual project assistant, and why are they important?

To thrive as a Virtual Project Assistant, you need strong organizational skills, attention to detail, and proficiency in project coordination, usually supported by experience with remote work or administrative roles. Familiarity with project management tools like Trello, Asana, or Monday.com, as well as communication platforms such as Slack and Zoom, is typically required. Excellent time management, proactive communication, and adaptability are soft skills that set top candidates apart. These abilities ensure smooth workflow, effective collaboration, and timely project completion in a remote work environment.

What is a virtual project assistant?

Virtual Project Assistants are remote professionals who help manage and coordinate various tasks related to projects. They support project managers and teams by handling administrative duties, scheduling meetings, updating project documentation, and communicating with stakeholders. Their work is done online, allowing them to assist clients or employers from anywhere. Virtual Project Assistants help ensure projects run smoothly and efficiently by keeping tasks organized and deadlines on track.

How does a virtual project assistant typically collaborate with remote teams to ensure project milestones are met?

As a Virtual Project Assistant, you'll coordinate closely with team members using digital communication tools like email, project management software, and video conferencing platforms. Your role often involves scheduling meetings, tracking progress on tasks, sending reminders, and ensuring everyone is aligned with project timelines. Overcoming challenges such as time zone differences and varied work styles requires strong organizational and communication skills. By maintaining clear documentation and proactive follow-ups, you help keep projects on track and support the project manager in facilitating smooth team collaboration.

What is the difference between Virtual Project Assistant vs Virtual Executive Assistant?

AspectVirtual Project AssistantVirtual Executive Assistant
Primary RoleSupports project coordination, task management, and administrative duties related to specific projectsProvides high-level administrative support to executives, including scheduling and correspondence
Required SkillsProject management, organization, communicationCalendar management, communication, discretion
Work EnvironmentProject-based, team collaborationExecutive-level, one-on-one support
Common UsageIn industries managing multiple projectsIn corporate settings supporting executives

While both roles involve remote administrative support, Virtual Project Assistants focus on assisting with specific projects and tasks, whereas Virtual Executive Assistants provide comprehensive support to high-level executives. The choice depends on whether the support needed is project-specific or executive-focused.

How do I become a virtual project assistant?

To become a virtual project assistant, you typically need strong organizational and communication skills, proficiency with project management tools like Trello or Asana, and a reliable internet connection. Relevant experience in administrative support or project coordination can be beneficial, and some roles may require specific certifications or technical knowledge depending on the industry.
What are the most commonly searched types of Virtual Project jobs in Chicago, IL? The most popular types of Virtual Project jobs in Chicago, IL are:
What are popular job titles related to Virtual Project Assistant jobs in Chicago, IL? For Virtual Project Assistant jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Virtual Project Assistant jobs in Chicago, IL look for? The top searched job categories for Virtual Project Assistant jobs in Chicago, IL are:
Virtual Project Assistant jobs near you

Administrative Assistant

Addison Group

Chicago, IL • On-site

$25 - $30/hr

Other

Medical, Dental, Vision, Retirement

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Job Title: Administrative Assistant to VP

Location: Chicago, Illinois - Southside

Industry: Nonprofit / Healthcare

Compensation: $25–30/hour

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | Hybrid Schedule (3 days onsite, 2 days remote)

Benefits: This position is eligible for medical, dental, vision, and 401(k).


About Our Client:

Addison Group is hiring on behalf of our client, a mission-driven nonprofit organization in the behavioral health space. This opportunity offers strong visibility with executive leadership and long-term growth potential as the organization continues to expand its clinic operations.

Job Description:

Our client is seeking a polished and highly organized Administrative Assistant to support the Vice President of Behavioral Health & Clinical Services. This individual will serve as a trusted partner to executive leadership, helping manage day-to-day operations, communications, scheduling, and strategic initiatives. The ideal candidate is proactive, detail-oriented, and capable of handling confidential information in a fast-paced professional environment.

Key Responsibilities:

  • Provide high-level administrative support to executive leadership within the Behavioral Health division
  • Manage a complex calendar, coordinate meetings, and prioritize scheduling needs
  • Prepare presentations, reports, meeting materials, and executive correspondence
  • Serve as a liaison between leadership, internal departments, and external partners
  • Take detailed meeting notes and track follow-up items to ensure timely completion of projects and initiatives
  • Assist with organizing priorities, timelines, and operational workflows for the department
  • Handle sensitive and confidential information with professionalism and discretion
  • Support special projects and departmental initiatives as needed
  • Coordinate logistics for meetings, events, and occasional off-site visits
  • Troubleshoot basic technology or presentation issues as needed

Qualifications:

  • Bachelor’s degree required
  • 3+ years of administrative or executive support experience
  • Experience supporting senior leadership or executive-level professionals
  • Strong organizational, multitasking, and time management skills
  • Excellent written and verbal communication abilities
  • High attention to detail and ability to manage competing priorities
  • Professional, polished, and personable demeanor
  • Proficiency with Microsoft Office Suite, Outlook, Teams, and virtual meeting platforms
  • Ability to work independently while maintaining strong collaboration across teams
  • Healthcare or nonprofit experience is a plus
  • Bilingual English/Spanish is a plus
  • Must have reliable transportation

Additional Details:

  • Hybrid work environment with onsite work Tuesday–Thursday
  • Office located near McCormick Place with onsite parking available
  • Contract-to-hire opportunity with potential for long-term growth

Perks:

  • Opportunity to work closely with executive leadership
  • Potential for career advancement as new clinic locations expand
  • Collaborative and mission-focused team culture

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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