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Executive Assistant Remote Virtual Jobs in Chicago, IL

Newberry Library

Executive Assistant

Chicago, IL · Remote

... virtual participation, and taking minutes; * Serve as a point of contact for routine inquiries and ... Remote work may be available in accordance with Library policy; however, the position requires ...

Sfermion

Executive Assistant

Chicago, IL · Remote

Sfermion is seeking an Executive Assistant to work closely with the executives of the firm. The ... Greater Chicago area preferred, remote work ok Responsibilities: * Build and cultivate long-term ...

Sfermion

Executive Assistant

Chicago, IL · On-site +1

Sfermion is seeking an Executive Assistant to work closely with the executives of the firm. The ... Greater Chicago area preferred, remote work ok Responsibilities: * Build and cultivate long-term ...

YO AI Labs

Personal Assistant - Remote

Chicago, IL · Remote

$25 - $40/hr

Remote Job Type: Contractor Pay: $20-$34/hour Job Overview We are looking for an experienced ... Executive Assistant, or in a similar administrative role. * Excellent written and verbal ...

JLL

Executive Assistant

Chicago, IL · On-site +1

Remote (CST or EST preference) What this job involves: This is a newly created Executive Assistant role designed to provide high-caliber support to a Portfolio leader within JLL's REMS Technology ...

Rise25

Virtual Assistant

Chicago, IL · Remote

$21.75 - $29.25/hr

This Virtual Assistant role is critical in helping Rise25 create successful and ROI-driven podcasts ... for executives' family/children) * must know how to do password sharing using password sharing ...

Lone Star Careers

Remote Account Executive

Aurora, IL · Remote

$69K/yr

Remote Insurance Representative | Flexible Schedule | Commission Only This position offers flexible ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

Lone Star Careers

Remote Account Executive

Gary, IN · Remote

$69K/yr

Remote Insurance Representative | Flexible Schedule | Commission Only This position offers flexible ... schedule virtual meetings with clients * Present benefit programs and assist clients with ...

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Executive Assistant Remote Virtual information

See Chicago, IL salary details

$11

$25

$34

How much do executive assistant remote virtual jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for executive assistant remote virtual in Chicago, IL is $25.13, according to ZipRecruiter salary data. Most workers in this role earn between $21.06 and $28.22 per hour, depending on experience, location, and employer.

What is an executive assistant remote virtual?

An Executive Assistant Remote Virtual is a professional who provides administrative support to executives or managers from a remote location, typically using digital communication tools. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, and performing other administrative tasks to help executives stay organized and efficient. Working virtually allows them to support clients or employers regardless of geographic location, making this role highly flexible. Virtual executive assistants must be organized, tech-savvy, and able to manage sensitive information with discretion.

What are the key skills and qualifications needed to thrive as an executive assistant remote virtual?

To thrive as a Remote Executive Assistant, you need strong organizational, time management, and administrative skills, often supported by experience in executive support roles. Familiarity with digital tools such as Microsoft Office Suite, Google Workspace, video conferencing platforms, and project management systems like Asana or Trello is typically required. Outstanding communication, discretion, and proactive problem-solving are crucial soft skills for managing executive needs virtually. These abilities ensure seamless workflow, effective support, and high-level professionalism in a remote work environment.

What are some common challenges executive assistants face when working remotely, and how can they overcome them?

One of the main challenges for remote Executive Assistants is maintaining clear communication and staying aligned with their executive's priorities without in-person interactions. To overcome this, it's essential to establish regular check-ins, use collaborative tools like shared calendars and project management software, and proactively seek clarification on tasks. Additionally, setting clear boundaries and expectations around availability helps manage workload and prevent misunderstandings. Building strong virtual relationships with team members also enhances collaboration and ensures smooth workflow.

What is the difference between Executive Assistant Remote Virtual vs Administrative Assistant Remote Virtual?

AspectExecutive Assistant Remote VirtualAdministrative Assistant Remote Virtual
CredentialsTypically requires experience, organizational skills, and sometimes certificationsUsually requires basic administrative skills, high school diploma or equivalent
Work EnvironmentRemote, supporting executives or senior staffRemote, supporting teams or departments
Employer & Industry UsageCommon in corporate, legal, or executive settingsWidespread across various industries for general support
Search & Comparison IntentOften compared for high-level support rolesCompared for entry-level or general administrative roles

The main difference is that an Executive Assistant Remote Virtual provides high-level support to executives, often requiring more experience and specialized skills, while an Administrative Assistant Remote Virtual offers general administrative support to teams or departments. Both roles are remote and vital for organizational efficiency, but they differ in scope and responsibilities.

What are popular job titles related to Executive Assistant Remote Virtual jobs in Chicago, IL?

For Executive Assistant Remote Virtual jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Remote Virtual jobs in Chicago, IL look for?

The top searched job categories for Executive Assistant Remote Virtual jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Executive Assistant Remote Virtual jobs?

Cities near Chicago, IL with the most Executive Assistant Remote Virtual job openings:

Executive Assistant Remote Virtual jobs near you
Infographic showing various Executive Assistant Remote Virtual job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $52,278 per year, or $25.1 per hour.

Executive Assistant

Newberry Library

Chicago, IL • Remote

Full-time

Posted 5 days ago

Job description

TO APPLY: Interested candidates should attach a cover letter and resume/CV, both as PDF Documents, to their application in the Newberry Career Center. Applications sent without both a resume and cover letter will not be considered. To be considered for this role, applicants must be authorized to work in the United States without sponsorship. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable to apply for a job on this site as a result of your disability. You can request reasonable accommodations by email.

 

ABOUT THE NEWBERRY: The Newberry collection—some 1.6 million books, 600,000 maps, and 5 million manuscript pages—is a portal to more than six centuries of human history, from the Middle Ages to the present. We connect researchers and visitors with our collection in the Newberry’s reading rooms, exhibition galleries, program spaces, classrooms, and online digital resources. 
 
Since its founding in 1887, the Newberry has remained dedicated to deepening our collective understanding of ourselves and the world around us. As individuals engage with Newberry collections and staff, they discover stories that bridge the past and present and illuminate the human condition. 
 
The Newberry’s community of discovery is driven by a shared commitment to promoting research, inspiring learning, and using inquiry across the humanities as a tool to engage critically in a vibrant democratic society.


TITLE: Executive Assistant

DEPARTMENT: Finance and Administration

 

SUMMARY: The Executive Assistant provides administrative, operational, and project support to senior leadership to advance divisional priorities and ensure effective day-to-day operations. Reporting to the Vice President for Finance and Administration, with support responsibilities to designated Vice Presidents within the Newberry, this position coordinates schedules, meetings, communications, and administrative activities across multiple divisions. The Executive Assistant exercises professionalism, sound judgment, discretion, and initiative while supporting a broad range of responsibilities in a collaborative environment.


RESPONSIBILITIES:

  • Manage complex calendars, schedule meetings and events, coordinate room reservations, and resolve scheduling conflicts;
  • Coordinate logistics for meetings, committees, and special events, including agendas, materials, catering, room arrangements, virtual participation, and taking minutes;
  • Serve as a point of contact for routine inquiries and communications, interacting professionally and confidentially with staff, vendors, visitors, and other stakeholders;
  • Assist with the preparation, editing, and coordination of correspondence, reports, presentations, and other materials on behalf of divisional leadership;
  • Process invoices, reimbursements, credit card reconciliations, and other administrative transactions in accordance with Library policies and procedures;
  • Support operational activities including vendor coordination, insurance administration, contract processing, procurement of supplies and services, and maintenance of departmental records;
  • Assist with special projects and administrative initiatives by gathering information, organizing materials, and tracking project-related tasks;
  • Gather information, compile materials, perform basic research, and utilize spreadsheets, databases, and Library systems to support administrative and operational activities;
  • Support administrative activities related to collection loans, acquisitions reporting, and other Collections and Library Services initiatives as assigned;
  • Participate in cross-departmental committees and collaborative initiatives as assigned;
  • Perform other duties and special assignments as required to support the objectives of the Vice Presidents and the Library.

 

QUALIFICATIONS:

  • Bachelor’s degree required;
  • 3-4 years of professional experience required, administrative experience preferred;
  • Strong writing and editing skills, as well as the ability to communicate verbally with internal and external stakeholders;
  • Demonstrated ability to exercise independent judgment, meet deadlines and manage several projects simultaneously;
  • Excellent organization skills with keen attention to detail;
  • Highest standards of professionalism, including tact, discretion, confidentiality, and excellent interpersonal skills for interacting with staff, trustees, and executives;
  • Strong computer skills; experience with Raiser’s Edge or another CRM software preferred; experience with Microsoft Office/Outlook suite preferred;
  • Previous experience in a non-profit setting a plus.


SCHEDULE: This is a full-time, exempt position, working 35 hours per week. While normal working hours are generally from 9:00 AM-5:00 PM, Monday through Friday, incumbent will need to work outside these hours, as needed, to accomplish goals and may adjust schedule accordingly with supervisor’s permission. Remote work may be available in accordance with Library policy; however, the position requires regular onsite presence to support the needs of the role and the department.


BENEFITS: For more information, please see the "What We Offer" section on the Newberry Careers page.

 

THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER.

For more information, please see the Newberry Careers page (https://www.newberry.org/careers).

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