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Virtual Operations Assistant Jobs in Gainesville, FL

Haven Hospice

SALES ASSOCIATE

Gainesville, FL · On-site

$12 - $16.25/hr

... operations including merchandise rotation, sales, and maintaining a clean and organized store ... Access to wellness and discount programs such as Noom, SkinIO (Virtual Skin Cancer Screening ...

Haven Hospice

SALES ASSOCIATE

Gainesville, FL · On-site

$12 - $16.25/hr

... operations including merchandise rotation, sales, and maintaining a clean and organized store ... Access to wellness and discount programs such as Noom, SkinIO (Virtual Skin Cancer Screening ...

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Virtual Operations Assistant information

See Gainesville, FL salary details

$10

$22

$30

How much do virtual operations assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for virtual operations assistant in Gainesville, FL is $22.10, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $24.81 per hour, depending on experience, location, and employer.

What is a virtual operations assistant?

Virtual Operations Assistants are remote professionals who support businesses with a range of operational tasks, such as scheduling, data entry, project coordination, and process management. They use digital tools to streamline workflows, manage communications, and help organizations run smoothly without being physically present in the office. Their role is especially valuable for companies looking to improve efficiency and reduce overhead costs by outsourcing administrative and operational work. Virtual Operations Assistants often have strong organizational skills and are adept at using cloud-based software and collaboration platforms.

What are the key skills and qualifications needed to thrive as a virtual operations assistant?

To thrive as a Virtual Operations Assistant, you need strong organizational skills, attention to detail, and experience with administrative tasks, often supported by a background in business or office administration. Familiarity with digital collaboration tools like Slack, Trello, Google Workspace, and scheduling or CRM software is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this remote role. Mastering these skills ensures smooth workflow, efficient task management, and reliable support to distributed teams and leadership.

How does a virtual operations assistant typically collaborate with remote teams to ensure smooth workflow management?

As a Virtual Operations Assistant, you will frequently coordinate with remote team members using cloud-based project management tools, shared documents, and regular video or chat meetings. Your role often involves monitoring project timelines, distributing tasks, and ensuring clear communication across different time zones. Building strong working relationships virtually is key to anticipating team needs and proactively resolving workflow bottlenecks. Adapting to various collaboration platforms and maintaining a high level of organization will help you succeed in supporting cross-functional teams remotely.

What is the difference between Virtual Operations Assistant vs Virtual Executive Assistant?

AspectVirtual Operations AssistantVirtual Executive Assistant
CredentialsBasic administrative skills, sometimes certifications in project management or office softwareSimilar credentials, often with experience supporting executives
Work EnvironmentRemote, supporting multiple departments or clientsRemote, supporting high-level executives or teams
Employer & IndustryBusinesses across various industries needing operational supportExecutives, entrepreneurs, or corporate teams
Search & Comparison IntentOften compared for operational support rolesCompared for high-level administrative support

The Virtual Operations Assistant focuses on supporting daily business operations, project coordination, and administrative tasks across departments. In contrast, the Virtual Executive Assistant primarily provides high-level administrative support directly to executives, managing schedules, communications, and strategic tasks. Both roles are remote and require strong organizational skills, but their scope and target employers differ.

What are popular job titles related to Virtual Operations Assistant jobs in Gainesville, FL?

For Virtual Operations Assistant jobs in Gainesville, FL, the most frequently searched job titles are:

What job categories do people searching Virtual Operations Assistant jobs in Gainesville, FL look for?

The top searched job categories for Virtual Operations Assistant jobs in Gainesville, FL are:

What cities near Gainesville, FL are hiring for Virtual Operations Assistant jobs?

Cities near Gainesville, FL with the most Virtual Operations Assistant job openings:

Virtual Operations Assistant jobs near you

Administrative Assistant II

University of Florida

Gainesville, FL • On-site

$18 - $21/hr

Full-time

Re-posted 23 days ago

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

386th of 620 rated colleges and universities

Job description

Administrative Assistant II
Job no: 540856
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:56010100 - NH-DIRECTOR'S OFFICE-ADMIN
Classification Title:
Administrative Assistant II
Classification Minimum Requirements:
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Job Description:
Executive Support and Meeting Coordination:
Coordinate complex calendars for Executive Committee (EC) members, including scheduling meetings, prioritizing requests, and ensuring alignment with institutional priorities. Prepare and distribute meeting materials, maintain agendas, track action items, and serve as scribe for select meetings. Coordinate logistics for meetings (rooms, virtual platforms, technology needs) and ensure timely communication with participants.
Travel & Financial Processing Support:
Coordinate all aspects of EC travel using UF GO, including booking airfare, lodging, and itineraries in accordance with university policies. Prepare and submit travel authorizations and reimbursements in a timely manner. Assist with PCard transactions, expense reconciliation, invoice processing, and documentation to ensure compliance with UF financial guidelines. Serve as a liaison with fiscal staff as needed.
Administrative Operations Support:
Listserv maintenance and DO/Operations emergency contact lists, manage conference room calendars, organize, and archive Director's Office records in accordance with university policies. Work with the DO Assistant to the Director to coordinate document filing systems (digital and physical), support records retention and purging processes, and ensure accessibility of key materials for leadership use.
Events & All-Staff Coordination:
Assist with the planning and execution of Director's Office-supported events, including logistics coordination, scheduling, communications, materials preparation, and on-site support. Support coordination of recurring events such as monthly all-staff meetings, including agenda preparation, communications, and follow-up.
Research & Special Projects:
Support special projects by gathering, researching, and synthesizing information from a variety of sources (e.g., institutional data, archives, external organizations). Prepare summaries, reports, presentations, and briefing materials to support decision-making and communications.
Expected Salary:
$18.00 - $21.00 per hour; commensurate with education and experience.
Required Qualifications:
High school diploma or equivalent and four years of progressively responsible administrative support experience.
Valid driver's license.
Preferred:
  • Bachelor's degree or equivalent combination of education and experience.
  • Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), including managing complex calendars and document creation.
  • General computer proficiency, including Adobe Suite, Word, Excel, Zoom.
  • Strong organizational skills, attention to detail, ability to manage multiple priorities.
  • Excellent written and verbal communication skills, ability to multitask, sound judgement, and a strong work ethic.
  • Ability to create professional presentations and reports.
  • Ability to work independently while contributing effectively as part of a team.
  • Ability to conduct business with confidentiality, discretion, and professionalism

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 06 Aug 2026 Eastern Daylight Time
Applications close: 21 Aug 2026 Eastern Daylight Time
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About University of Florida

Sourced by ZipRecruiter

The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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