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Virtual Executive Personal Assistant Jobs (NOW HIRING)

eMolecules

Executive Personal Assistant

San Diego, CA

$25 - $30/hr

Executive Personal Assistant to CEO Location: In-Person (San Diego office) Schedule: Part-Time (10-20 hours per week) Compensation: $25-$30/hr (flexible based on experience) Position Overview: We are ...

eMolecules

Executive Personal Assistant

San Diego, CA

$25 - $30/hr

Executive Personal Assistant to CEO Location: In-Person (San Diego office) Schedule: Part-Time (10-20 hours per week) Compensation: $25-$30/hr (flexible based on experience) Position Overview: We are ...

Robert Half

Executive/Personal Assistant

Chicago, IL · On-site

$80K - $130K/yr

On behalf of our client we are looking for an Executive/ Personal Assistant to provide high-level support to a busy executive in Chicago, Illinois. This position requires someone who can manage ...

AutoBidMaster

Executive & Personal Assistant

Miami, FL · On-site

AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support ... Schedule and facilitate company conference calls, virtual meetings, and in-person appointments as ...

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Virtual Executive Personal Assistant information

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$28.5K

$69.4K

$134K

How much do virtual executive personal assistant jobs pay per year?

As of Jun 13, 2026, the average yearly pay for virtual executive personal assistant in the United States is $69,409.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $85,000.00 per year, depending on experience, location, and employer.

What is the difference between Virtual Executive Personal Assistant vs Virtual Administrative Assistant?

FeatureVirtual Executive Personal AssistantVirtual Administrative Assistant
CredentialsRelevant experience, organizational skills, possibly certifications in office managementBasic administrative skills, sometimes certifications in office support
Work EnvironmentSupports executives, often in fast-paced, high-level settingsSupports teams or departments, general office tasks
Employer & IndustryExecutives, corporate, entrepreneurial sectorsVarious industries, small businesses, nonprofits
Search & Comparison IntentHigh-level support, executive tasks, personal assistanceGeneral admin tasks, routine support

The Virtual Executive Personal Assistant typically provides high-level, personalized support to executives, handling complex scheduling, correspondence, and confidential tasks. In contrast, a Virtual Administrative Assistant performs more routine administrative duties across various industries. Both roles require organizational skills, but the executive assistant often needs more specialized experience and discretion.

What are Virtual Executive Personal Assistants?

Virtual Executive Personal Assistants are professionals who provide high-level administrative support to executives and business leaders remotely. Their tasks often include managing calendars, scheduling meetings, handling correspondence, making travel arrangements, and conducting research. By working virtually, they offer flexibility and efficiency, enabling executives to focus on core business activities. They use various digital tools to stay organized and ensure effective communication. Many virtual executive assistants work as independent contractors or through specialized agencies.

What are the key skills and qualifications needed to thrive as a Virtual Executive Personal Assistant, and why are they important?

To thrive as a Virtual Executive Personal Assistant, you need exceptional organizational skills, time management, and proficiency in administrative tasks, often supported by experience in executive support or relevant certifications. Mastery of digital communication tools, calendar management software, cloud storage systems, and project management platforms is typically required. Strong interpersonal communication, discretion, proactivity, and adaptability are standout soft skills in this role. These competencies are essential for efficiently supporting executives remotely, ensuring seamless operations, and maintaining confidentiality in a fast-paced virtual environment.

How do Virtual Executive Personal Assistants typically manage communication and priorities when supporting multiple executives remotely?

Virtual Executive Personal Assistants often juggle the needs of more than one executive, which requires strong organizational and communication skills. They use digital tools like shared calendars, project management software, and instant messaging platforms to coordinate tasks, schedule meetings, and respond quickly to shifting priorities. Regular check-ins and clear documentation help ensure alignment with each executive's preferences, while proactive communication helps prevent overlaps or conflicts. This remote support structure encourages autonomy but also demands adaptability and keen attention to detail, especially when handling confidential information or time-sensitive requests.
What cities are hiring for Virtual Executive Personal Assistant jobs? Cities with the most Virtual Executive Personal Assistant job openings:
What states have the most Virtual Executive Personal Assistant jobs? States with the most job openings for Virtual Executive Personal Assistant jobs include:
Virtual Executive Personal Assistant jobs near you
Executive Personal Assistant to Founder at AI-focused Venture Firm

Executive Personal Assistant to Founder at AI-focused Venture Firm

Bloom Talent

San Francisco, CA • Hybrid

Other

PTO

Posted yesterday

Job description

Executive Personal Assistant

AI-focused venture firm building and operating startups is looking for an Executive Personal Assistant to support their Founder. This is an opportunity to be a high-touch partner to a dynamic founder! In this role, you'll be overseeing a team of virtual admins and household staff to provide 24/7 coverage for the Executive. You'll act as the strategic brain directing the admin team while they handle execution for travel planning, calendar management, and inbox management. You'll provide on-the-ground support for ad hoc tasks, oversee the new office space, and also provide personal support, manage the household staff, book personal appointments, run errands, and ensure the Executive's personal life runs smoothly. Someone who is adaptable, willing to wear multiple hats, and has a startup mentality, while also being comfortable working with ambiguity, and can translate direction into execution while keeping stakeholders informed. This is a hybrid role based in downtown San Francisco and must be available to go to the Executive's office or house as needed throughout the week. Must be responsive and available outside traditional hours. Travel approximately 25% (roughly 1 week/month). 140-170K+ DOE + benefits, bonus eligible, and flexible PTO.

Responsibilities:

  • Provide both professional and personal support to the Founder, acting as a strategic partner who understands nuances, context, and priorities.
  • Lead and coordinate a team of four virtual Executive Assistants by providing direction, delegating tasks, and ensuring administrative requests and priorities are executed efficiently.
  • Oversee travel and transportation planning by outlining logistics, reviewing options, coordinating with vendors or charter services when needed, and guiding the team responsible for booking arrangements.
  • Handle inbox management, triaging priorities, and responding on behalf of the Founder.
  • Think several steps ahead and anticipate problems before they arise with creative, strategic problem-solving.
  • Coordinate personal logistics such as managing household staff and service providers, scheduling appointments, handling deliveries or errands, and ensuring day-to-day matters are organized.
  • Support office operations as needed, including assisting with office setup, ordering supplies, and helping maintain an organized and functional workspace.
  • Manage ad hoc projects and urgent requests while maintaining clear communication and follow-through on progress and outcomes.

Qualifications:

  • Experience providing high-level executive support in a fast-paced environment with the ability to manage both professional and personal priorities.
  • Strong leadership and coordination skills with experience guiding or collaborating with administrative teams to ensure efficient execution.
  • Highly organized with exceptional attention to detail and the ability to manage multiple schedules, priorities, and moving pieces simultaneously.
  • High EQ with the ability to communicate thoughtfully and navigate interactions with a wide range of stakeholders and personalities.
  • Resourceful and proactive professional with a startup mindset who is comfortable wearing multiple hats and taking ownership of responsibilities.
  • Comfortable working with ambiguity and translating high-level direction into clear action while keeping leadership informed on progress.
  • Quick learner who thrives in a fast-paced environment and can adapt quickly as priorities evolve.
  • Open to traveling approximately 25% of the time (roughly 1 week per month).
  • Comfortable with non-traditional availability—responsive and communicative outside core hours when needs arise.

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

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