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Virtual Executive Personal Assistant Jobs (NOW HIRING)

MCI Careers

Virtual Executive Assistant

Marengo, IA · On-site

As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and ... Create and maintain personal action items, to-do list, and follow up and follow through pro ...

MCI Careers

As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and ... Create and maintain personal action items, to-do list, and follow up and follow through pro ...

MCI Careers

As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and ... Create and maintain personal action items, to-do list, and follow up and follow through pro ...

MCI Careers

ID

As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and ... Create and maintain personal action items, to-do list, and follow up and follow through pro ...

MCI Careers

As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and ... Create and maintain personal action items, to-do list, and follow up and follow through pro ...

MCI Careers

SD · On-site

As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and ... Create and maintain personal action items, to-do list, and follow up and follow through pro ...

MCI Careers

AR · On-site

As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and ... Create and maintain personal action items, to-do list, and follow up and follow through pro ...

MCI Careers

As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and ... Create and maintain personal action items, to-do list, and follow up and follow through pro ...

MCI Careers

Virtual Executive Assistant

Kansas, KS · On-site

As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and ... Create and maintain personal action items, to-do list, and follow up and follow through pro ...

Jeneration Capital

Be Seen First

Executive Personal Assistant

Palo Alto, CA · On-site

$80K - $90K/yr

We are seeking a highly trusted, discreet, and exceptionally organized Senior Executive Assistant to support a high-net-worth principal with complex administrative personal, household, travel and ...

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Virtual Executive Personal Assistant information

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How much do virtual executive personal assistant jobs pay per year?

As of Jun 14, 2026, the average yearly pay for virtual executive personal assistant in the United States is $69,409.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $85,000.00 per year, depending on experience, location, and employer.

What is the difference between Virtual Executive Personal Assistant vs Virtual Administrative Assistant?

FeatureVirtual Executive Personal AssistantVirtual Administrative Assistant
CredentialsRelevant experience, organizational skills, possibly certifications in office managementBasic administrative skills, sometimes certifications in office support
Work EnvironmentSupports executives, often in fast-paced, high-level settingsSupports teams or departments, general office tasks
Employer & IndustryExecutives, corporate, entrepreneurial sectorsVarious industries, small businesses, nonprofits
Search & Comparison IntentHigh-level support, executive tasks, personal assistanceGeneral admin tasks, routine support

The Virtual Executive Personal Assistant typically provides high-level, personalized support to executives, handling complex scheduling, correspondence, and confidential tasks. In contrast, a Virtual Administrative Assistant performs more routine administrative duties across various industries. Both roles require organizational skills, but the executive assistant often needs more specialized experience and discretion.

What are Virtual Executive Personal Assistants?

Virtual Executive Personal Assistants are professionals who provide high-level administrative support to executives and business leaders remotely. Their tasks often include managing calendars, scheduling meetings, handling correspondence, making travel arrangements, and conducting research. By working virtually, they offer flexibility and efficiency, enabling executives to focus on core business activities. They use various digital tools to stay organized and ensure effective communication. Many virtual executive assistants work as independent contractors or through specialized agencies.

What are the key skills and qualifications needed to thrive as a Virtual Executive Personal Assistant, and why are they important?

To thrive as a Virtual Executive Personal Assistant, you need exceptional organizational skills, time management, and proficiency in administrative tasks, often supported by experience in executive support or relevant certifications. Mastery of digital communication tools, calendar management software, cloud storage systems, and project management platforms is typically required. Strong interpersonal communication, discretion, proactivity, and adaptability are standout soft skills in this role. These competencies are essential for efficiently supporting executives remotely, ensuring seamless operations, and maintaining confidentiality in a fast-paced virtual environment.

How do Virtual Executive Personal Assistants typically manage communication and priorities when supporting multiple executives remotely?

Virtual Executive Personal Assistants often juggle the needs of more than one executive, which requires strong organizational and communication skills. They use digital tools like shared calendars, project management software, and instant messaging platforms to coordinate tasks, schedule meetings, and respond quickly to shifting priorities. Regular check-ins and clear documentation help ensure alignment with each executive's preferences, while proactive communication helps prevent overlaps or conflicts. This remote support structure encourages autonomy but also demands adaptability and keen attention to detail, especially when handling confidential information or time-sensitive requests.
What cities are hiring for Virtual Executive Personal Assistant jobs? Cities with the most Virtual Executive Personal Assistant job openings:
What states have the most Virtual Executive Personal Assistant jobs? States with the most job openings for Virtual Executive Personal Assistant jobs include:
Virtual Executive Personal Assistant jobs near you
Executive & Personal Assistant

Executive & Personal Assistant

Northwestern Mutual

Greenwood Village, CO • Hybrid

$55K - $70K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 9 days ago

Northwestern Mutual rating

8.0

Company rating: 8.0 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

147th of 261 rated insurance

Job description


Executive & Personal Assistant
Location: Greenwood Village, CO — Hybrid (on-site as required)
Employment type: Full‑time Overall Functions: The Assistant to Principal will provide high-level personal, administrative, and client-support services to a Principal at Meadows Wealth Group. The role improves the Principal’s efficiency by managing calendar and communications, coordinating routine client tasks, and ensuring consistent follow-through across personal and business responsibilities. This position requires discretion, strong organization, and excellent follow-through.
Key Responsibilities (may include but are not limited to):
Personal & Executive Support
  • Manage and maintain the Principal’s calendar: schedule, reschedule, and follow-up appointments; prevent conflicts and follow up on outstanding items.
  • Manage the Principal’s inbox and telephone correspondence; assess messages, draft or send responses as directed, and/or direct to appropriate team member.
  • Track, follow up and complete personal and professional to-do items to ensure deadlines and commitments are met.
  • Coordinate personal administrative tasks (appointments, errands, travel bookings, expense tracking) with discretion.
  • Prepare meeting materials, print proposals, and assemble client files as directed.

Client Support & Coordination
  • Handle routine client communications: initial outreach, reminders, follow-ups, and status updates.
  • Monitor the Client Activity Report (CAR) and complete required follow-up tasks (late payments, document uploads, missing signatures).
  • Process incoming non-securities client service requests (address/bank changes, loan requests, ISA inquiries) or route to the appropriate team member.
  • Confirm receipt of forms and contact clients for return of completed documents.
  • File statements, account forms, and other insurance/investment related materials; coordinate seminar/event registrations and materials.

Administrative & Compliance
  • Maintain accurate client case notes and client case files.
  • Communicate with home office, Northwestern Mutual Investment Services (NMIS), and fund families to obtain or supply requested information.
  • Execute routine team administrative tasks and support other team members as needed.
  • Adhere to company policies and regulatory/compliance requirements when handling client information.
Qualifications:
  • 2+ years administrative support, personal assistant, or customer service experience (finance/wealth-management experience preferred).
  • Strong organizational, time-management, and multitasking skills with exceptional attention to detail.
  • Professional written and verbal communication skills; comfortable communicating with clients and external partners.
  • High level of discretion and confidentiality when handling personal and business matters.
  • Proficient with Microsoft Office; experience with CRM systems or similar platforms is a plus.
  • Demonstrated reliability, accountability, and ability to work in a fast-paced team environment.

Compensation & Benefits:
  • Salary: $55,000 – $70,000 per year, depending on experience.
  • Subsidized medical, dental, and vision insurance.
    • Employer‑paid long‑term disability insurance.
    • Retirement plan with employer match.
    • Paid time off and holidays.

Additional Notes:
  • Background check and eligibility to work in the U.S. required.
  • Meadows Wealth Group is an Equal Opportunity Employer. We welcome candidates from diverse backgrounds.

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About Northwestern Mutual

Sourced by ZipRecruiter

Northwestern Mutual has been helping families and businesses achieve financial security for over 160 years through a distinctive planning approach that integrates risk management with wealth accumulation, preservation, and distribution. With more than $290 billion in assets, $30 billion in revenues and more than $1.9 trillion worth of life insurance protection in force, Northwestern Mutual delivers financial security to more than 4.6 million clients. People are the power behind Northwestern Mutual, and diversity makes us better. We are committed to reflecting and serving the marketplace. We do so by attracting and improving the engagement of those who bring their outstanding perspectives, ideas, and beliefs.

Industry

Finance and insurance

Company size

5,001 - 10,000 Employees

Headquarters location

Milwaukee, WI, US

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