$108.89/hr
This role is ideal for someone who excels at complex calendaring, executive support, and virtual ... Advanced calendar management skills in a fast-paced environment * Strong Microsoft Teams experience ...
New
$108.89/hr
This role is ideal for someone who excels at complex calendaring, executive support, and virtual ... Advanced calendar management skills in a fast-paced environment * Strong Microsoft Teams experience ...
New
$60 - $90/hr
We are seeking a highly organized and proactive Executive Assistant to support our executive ... Experience with Microsoft Office Suite, calendar management tools, and virtual meeting platforms.
New
$60 - $90/hr
We are seeking a highly organized and proactive Executive Assistant to support our executive ... Experience with Microsoft Office Suite, calendar management tools, and virtual meeting platforms.
New
Volunteer Financial Assistant
Danville, KY · On-site
Use Google Workspace apps such as Gmail, Drive, Meet, Calendar, Sheets and Docs * Use a variety of ... Experience with budgets, financial reports, spreadsheets, virtual meeting platforms and Google ...
Volunteer Financial Assistant
Danville, KY · On-site
Use Google Workspace apps such as Gmail, Drive, Meet, Calendar, Sheets and Docs * Use a variety of ... Experience with budgets, financial reports, spreadsheets, virtual meeting platforms and Google ...
$60 - $85/hr
Key Responsibilities Calendaring and support for CIO Provide support for the CIOs calendar in ... virtual gatherings, and travel for the CIO & Deputy CIOs Assist with projects and planning for the ...
New
$60 - $85/hr
Key Responsibilities Calendaring and support for CIO Provide support for the CIOs calendar in ... virtual gatherings, and travel for the CIO & Deputy CIOs Assist with projects and planning for the ...
New
$70 - $90/hr
Manage complex calendar scheduling, meeting preparation, follow-ups, and action-item tracking for ... Coordinate internal and external meetings (in-person/virtual), prepare agendas and materials, take ...
New
$70 - $90/hr
Manage complex calendar scheduling, meeting preparation, follow-ups, and action-item tracking for ... Coordinate internal and external meetings (in-person/virtual), prepare agendas and materials, take ...
New
$72 - $80/hr
In addition to general administrative responsibilities such as calendar management, document ... systems, virtual data rooms, e‑signature platforms, and other legal technology is a plus.
New
$72 - $80/hr
In addition to general administrative responsibilities such as calendar management, document ... systems, virtual data rooms, e‑signature platforms, and other legal technology is a plus.
New
Assembly Administrator
Georgetown, KY · On-site
$35/hr
Experience managing General Manager/Executive calendar and travel arrangements. * Experience with ... Maintain budget KPI data and virtual dashboard. * Manage FAE PEMC Office and Office Assets.
Quick apply
Assembly Administrator
Georgetown, KY · On-site
$35/hr
Experience managing General Manager/Executive calendar and travel arrangements. * Experience with ... Maintain budget KPI data and virtual dashboard. * Manage FAE PEMC Office and Office Assets.
$28.65/hr
The program assistant will assist with the virtual Fall training series that prepares individuals ... calendar reminders. * Portal Management: Update course materials and assist participants with ...
New
$28.65/hr
The program assistant will assist with the virtual Fall training series that prepares individuals ... calendar reminders. * Portal Management: Update course materials and assist participants with ...
New
Admin Assist to the Dean of Nursing
Versailles, KY · On-site
$15.25 - $20.50/hr
... calendar management, communication coordination, and support for projects and grant-related ... Coordinate logistics for in-person and virtual meetings, retreats, and other events. * Arrange ...
Quick apply
Admin Assist to the Dean of Nursing
Versailles, KY · On-site
$15.25 - $20.50/hr
... calendar management, communication coordination, and support for projects and grant-related ... Coordinate logistics for in-person and virtual meetings, retreats, and other events. * Arrange ...
$65 - $85/hr
Manage a complex executive calendar, including scheduling, prioritizing, and coordinating meetings ... virtual meeting links, and schedule changes. * Screen, organize, and prioritize emails ...
New
$65 - $85/hr
Manage a complex executive calendar, including scheduling, prioritizing, and coordinating meetings ... virtual meeting links, and schedule changes. * Screen, organize, and prioritize emails ...
New
Administrative Services Assistant
Lexington, KY · On-site
$17.76 - $28.43/hr
The Administrative Services Assistant will manage the AVP's calendar, coordinate in-person and virtual meetings, prepare meeting materials, record meeting minutes, and track action items. This ...
Administrative Services Assistant
Lexington, KY · On-site
$17.76 - $28.43/hr
The Administrative Services Assistant will manage the AVP's calendar, coordinate in-person and virtual meetings, prepare meeting materials, record meeting minutes, and track action items. This ...
Administrative Services Assistant
$17.76 - $28.43/hr
The Administrative Services Assistant will manage the AVP's calendar, coordinate in-person and virtual meetings, prepare meeting materials, record meeting minutes, and track action items. This ...
Administrative Services Assistant
$17.76 - $28.43/hr
The Administrative Services Assistant will manage the AVP's calendar, coordinate in-person and virtual meetings, prepare meeting materials, record meeting minutes, and track action items. This ...
$65 - $85/hr
Managing and maintaining the Chief Marketing Officer's calendar, including scheduling internal and ... virtual meeting links, catering, follow-up notes, and action-item tracking. * Assisting with ...
New
$65 - $85/hr
Managing and maintaining the Chief Marketing Officer's calendar, including scheduling internal and ... virtual meeting links, catering, follow-up notes, and action-item tracking. * Assisting with ...
New
$66 - $88/hr
... calendar and email management; working knowledge of database concepts and document-retention ... and facilitate virtual meetings for others. * Advanced ability to research and synthesize ...
New
$66 - $88/hr
... calendar and email management; working knowledge of database concepts and document-retention ... and facilitate virtual meetings for others. * Advanced ability to research and synthesize ...
New
$90 - $105/hr
Provide dedicated executive support to the CEO.* Manage a complex and dynamic calendar, ensuring ... Arrange virtual and in-person meetings across multiple time zones.* Prepare, edit, and format ...
New
$90 - $105/hr
Provide dedicated executive support to the CEO.* Manage a complex and dynamic calendar, ensuring ... Arrange virtual and in-person meetings across multiple time zones.* Prepare, edit, and format ...
New
$55 - $65/hr
The Executive Assistant also helps coordinate across leadership teams, supports meeting preparation ... Advanced proficiency with Microsoft Office Suite, calendar management tools, and virtual ...
New
$55 - $65/hr
The Executive Assistant also helps coordinate across leadership teams, supports meeting preparation ... Advanced proficiency with Microsoft Office Suite, calendar management tools, and virtual ...
New
$54 - $88/hr
Involve proactive calendar management, liaising with internal and external stakeholders to arrange ... Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and virtual meeting ...
New
$54 - $88/hr
Involve proactive calendar management, liaising with internal and external stakeholders to arrange ... Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and virtual meeting ...
New
$110 - $170/hr
About the Opportunity Lyra's provider network is composed of in-person and virtual therapists ... Access to a custom-built calendar for new patients to connect seamlessly * Access to experienced ...
$110 - $170/hr
About the Opportunity Lyra's provider network is composed of in-person and virtual therapists ... Access to a custom-built calendar for new patients to connect seamlessly * Access to experienced ...
$120 - $150/hr
Conduct sales presentations, virtual meetings, site inspections, and resort tours. * Negotiate ... Strong organizational skills, calendar management, budget and expenses management required.
New
$120 - $150/hr
Conduct sales presentations, virtual meetings, site inspections, and resort tours. * Negotiate ... Strong organizational skills, calendar management, budget and expenses management required.
New
Activities Staff
Annville, KY · On-site
$12.25 - $14.75/hr
... to attend daily events. * Assist in the creation of an ongoing calendar of activities ... First Stop Health Virtual Healthcare * 401(k) & Roth 401(k) * Company-Paid & Voluntary Life ...
Activities Staff
Annville, KY · On-site
$12.25 - $14.75/hr
... to attend daily events. * Assist in the creation of an ongoing calendar of activities ... First Stop Health Virtual Healthcare * 401(k) & Roth 401(k) * Company-Paid & Voluntary Life ...
Virtual Assistant Calendar information
What is a virtual assistant calendar?
Virtual Assistant Calendar services refer to professional support provided by virtual assistants to manage and organize clients' calendars and schedules. These services typically include scheduling appointments, sending reminders, rescheduling meetings, coordinating with multiple parties, and ensuring that your calendar stays up-to-date and conflict-free. Virtual assistants help individuals and businesses save time and stay organized by handling all aspects of calendar management remotely. This allows clients to focus on their core tasks without worrying about missed appointments or scheduling conflicts.
What are the key skills and qualifications needed to thrive as a virtual assistant calendar?
To thrive as a Virtual Assistant specializing in calendar management, you need strong organizational abilities, attention to detail, and proficiency in scheduling tools, often supported by prior administrative experience. Familiarity with platforms like Google Calendar, Microsoft Outlook, and scheduling software such as Calendly is typically required. Excellent communication, time management, and discretion are standout soft skills for coordinating appointments and handling sensitive information. These skills ensure efficient schedule management, prevent conflicts, and support smooth operations for clients or executives.
What are some common challenges virtual assistant calendar specialists face when managing multiple clients’ schedules, and how can these be addressed?
Virtual Assistant Calendar specialists often juggle the calendars of several clients across different time zones and industries, which can lead to scheduling conflicts and miscommunications. To address these challenges, it's essential to use robust calendar management tools, set clear communication protocols with each client, and proactively confirm appointments. Staying organized and having a system for tracking time zone differences and client preferences helps ensure smooth operations and builds trust with clients.
What is the difference between Virtual Assistant Calendar vs Virtual Assistant?
| Aspect | Virtual Assistant Calendar | Virtual Assistant |
|---|---|---|
| Credentials | Basic computer skills, organizational tools | Basic computer skills, communication skills |
| Work Environment | Remote, flexible hours | Remote, flexible hours |
| Industry Usage | Scheduling, calendar management | Administrative support, varied tasks |
| Common Search Intent | Scheduling, calendar management | General administrative tasks |
The main difference is that a Virtual Assistant Calendar specializes in managing and organizing calendars, scheduling appointments, and coordinating events, while a Virtual Assistant handles a broader range of administrative tasks. Both roles are remote and require similar skills, but the Calendar role focuses specifically on time management and scheduling tools.
How to do calendar management as a virtual assistant?
A virtual assistant managing calendars should prioritize organizing appointments, setting reminders, and coordinating schedules using tools like Google Calendar or Outlook. Effective calendar management involves clear communication with clients, maintaining up-to-date schedules, and proactively resolving conflicts to ensure smooth operations.
What are popular job titles related to Virtual Assistant Calendar jobs in Kentucky?
For Virtual Assistant Calendar jobs in Kentucky, the most frequently searched job titles are:
What job categories do people searching Virtual Assistant Calendar jobs in Kentucky look for?
The top searched job categories for Virtual Assistant Calendar jobs in Kentucky are:
What cities in Kentucky are hiring for Virtual Assistant Calendar jobs?
Cities in Kentucky with the most Virtual Assistant Calendar job openings:
Executive Assistant | 3-6 month temporary, temp-to-hire | Novato | $38-$52/hour
On-site
$108.89/hr
Other
Posted 2 days ago
New
Job description
Executive Assistant | 3-6 month temporary, temp-to-hire | Novato | $38-$52/hour
#J-18808-LjbffrWe are seeking a highly organized, tech-savvy Executive Assistant who thrives in a fast-paced environment and enjoys partnering closely with senior leaders. This role is ideal for someone who excels at complex calendaring, executive support, and virtual collaboration, while demonstrating strong ownership, accountability, and attention to detail. You anticipate needs, manage competing priorities with confidence, leverage technology to improve efficiency, and consistently follow through on commitments.
About us:
- Schedule : Monday through Friday, 8am to 5pm with some flexibility
- Duration : 3-6 month temporary assignment with potential for temp-to-hire
- Pay Rate: $38-$52/hour, depending on experience
- Background Check : Clear criminal background check and drug screen required
- Provide high-level administrative support to senior leaders
- Manage complex and frequently changing calendars, schedules, and priorities
- Coordinate meetings from scheduling through follow-up, including agendas, materials, logistics, and action items
- Prepare presentations, correspondence, reports, and executive-facing materials
- Coordinate travel arrangements, itineraries, and expense reporting
- Organize and facilitate virtual meetings using Microsoft Teams and other collaboration tools
- Track deadlines, deliverables, and key priorities to ensure timely follow-through
- Handle sensitive and confidential information with discretion and sound judgment
- Support special projects and identify opportunities to improve administrative processes and efficiencies
- 3+ years of experience providing executive-level administrative support
- Experience supporting Directors, Vice Presidents, C-suite leaders, or other senior executives
- Advanced calendar management skills in a fast-paced environment
- Strong Microsoft Teams experience, including virtual meeting coordination, breakout rooms, channels, and shared resources
- High level of proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proven ability to work independently, take initiative, and maintain accountability for results
- Experience in a regulated, professional, research, life sciences, higher education, nonprofit, or similarly complex environment preferred