Vip Assistant Jobs in Indiana (NOW HIRING)

COMLUX AMERICA LLC is an EEO Employer - M/F/Disability/Protected Veteran Status
About Comlux America
Comlux America is a world-class VIP aircraftcompletion and refurbishment center located in Indianapolis, Indiana. Thecompany designs, engineers, and installs custom luxury interiors and advancedaircraft systems for airliner-derivative business jets. Comlux also offersscheduled and unscheduled maintenance services. Specializing in highly customized aircraft, Comlux transforms aircraftinto personalized flying environments that reflect exceptional craftsmanship, precisionengineering, and uncompromising safety.
Role Description
The Associate Program Manager supports theplanning, coordination, and execution of VIP aircraft completion andmodification programs. Working under the guidance of senior Program Managersand Program Management leadership, this position assists in managing programschedules, coordinating cross-functional activities, tracking projectdeliverables, and supporting customer communications throughout the aircraftcompletion lifecycle.
Essential Job Functions
• Support Program Managers in the planning,coordination, and execution of VIP aircraft completion and modificationprograms.
• Assist with maintaining integrated programschedules, milestone tracking, and project status reporting.
• Coordinate action items between Engineering,Production, Supply Chain, Quality, Design, and Customer Support teams.
• Monitor program schedules and identifypotential delays, risks, or resource constraints.
• Assist in preparing customer reports,executive summaries, meeting minutes, and program status presentations.
• Participate in customer meetings andinternal program reviews, documenting decisions and action items.
• Support the management of program budgets bytracking project expenditures, purchase requests, and program-related costs.
• Assist in coordinating engineering releases,material availability, and production readiness activities.
• Maintain program documentation, schedules,issue logs, risk registers, and customer correspondence records.
• Support aircraft milestone planning andensure required stakeholders are aligned to achieve program objectives.
• Track customer requests, design changes, andengineering actions to ensure timely resolution.
• Assist in coordinating subcontractor andsupplier activities as required.
• Support aircraft delivery preparationactivities and customer acceptance events.
• Learn and apply aviation regulatoryrequirements, certification processes, and aircraft completion best practices.
• Contribute to continuous improvementinitiatives within the Program Management organization.
• Perform other related duties as assigned.
Minimum Qualifications, Education andExperience
• Bachelor's Degree in Aviation Management,Engineering, Business Administration, Project Management, or a related fieldpreferred.
• Minimum of 2-5 years of experience inaerospace, aviation, manufacturing, engineering, project coordination,production planning, or program support roles.
• Experience working within a project-basedenvironment preferred.
• Familiarity with aircraft completions,aviation maintenance, aerospace manufacturing, or engineering environmentspreferred.
• Ability to read and interpret technicaldocumentation, engineering drawings, and project schedules preferred.
• Valid passport or ability to obtain one fordomestic and international travel as required.
Required Skills and Abilities
• Strong organizational and projectcoordination skills.
• Excellent verbal and written communicationskills.
• Ability to manage multiple priorities in afast-paced environment.
• Strong problem-solving and analyticalskills.
• Ability to work effectively withincross-functional teams.
• Strong customer service mindset andprofessional demeanor.
• Proficiency in Microsoft Office applicationsincluding Outlook, Word, Excel, and PowerPoint.
• Basic understanding of project schedulingtools such as Microsoft Project, Smartsheet, Primavera, or equivalent systems.
• Ability to prepare presentations, reports,and status updates for management and customers.
• Strong attention to detail andfollow-through.
• Ability to learn aviation regulations,aircraft completion processes, and program management methodologies.
• Demonstrated initiative and willingness toassume increasing responsibility.
Why join us?
Your success is our success. We provide acompetitive and comprehensive total rewards package that supports you and yourfamily.
• 401(k) with company annual contributionequal to 3% of eligible compensation
• Company-sponsored HSA
• 100% company-paid vision premiums
• Medical, Dental, Life Insurance, and EAPbenefits
• Free financial consultations and guidance
EEO Statement
Comlux is committed to providing equal employmentopportunities to all applicants and employees regardless of race, color,religion, age, national origin, military status, veteran status, disability,sex (including pregnancy and sexual orientation), genetic information, or anyother characteristic protected by law.
Please visit our careers page to see more job opportunities.