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Vendor Maintenance Jobs in Virginia (NOW HIRING)

SimpliSafe

Manager, Vendor Manager

Richmond, VA

What You'll Do SimpliSafe is seeking a vendor management professional to own and deepen our ... No Ego - Maintaining a "no job too small" attitude, and an open, inclusive and humble style. * One ...

SimpliSafe

Manager, Vendor Manager

Richmond, VA · On-site

What You'll Do SimpliSafe is seeking a vendor management professional to own and deepen our ... No Ego - Maintaining a "no job too small" attitude, and an open, inclusive and humble style. * One ...

SimpliSafe

Manager, Vendor Manager

Richmond, VA

What You'll Do SimpliSafe is seeking a vendor management professional to own and deepen our ... No Ego - Maintaining a "no job too small" attitude, and an open, inclusive and humble style. * One ...

Solvere One

Help Desk Technician - Tier 2 (MSP)

Dulles, VA · On-site

$60K - $75K/yr

Coordinates timely repair of PC equipment covered by third-party vendor maintenance agreements. * Performs minor desktop hardware repair for PC equipment and peripherals not covered by third-party ...

UHS

Vendor Management Team Leader

Richmond, VA · On-site

$21.26 - $31.89/hr

Maintain all training, policies and reference documents as it relates to collections and vendor/outsourcing processes * Organize and facilitate processing of all vendor/agency requests and worklists ...

Solvere One

Help Desk Technician - Tier 2 (MSP)

Dulles, VA · On-site

$60K - $75K/yr

Coordinates timely repair of PC equipment covered by third-party vendor maintenance agreements. * Performs minor desktop hardware repair for PC equipment and peripherals not covered by third-party ...

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All JobsVendor Maintenance JobsVendor Maintenance Jobs in Virginia

Vendor Maintenance information

See Virginia salary details

$12

$31

$55

How much do vendor maintenance jobs pay per hour?

As of Aug 30, 2026, the average hourly pay for vendor maintenance in Virginia is $31.30, according to ZipRecruiter salary data. Most workers in this role earn between $22.88 and $37.88 per hour, depending on experience, location, and employer.

What is vendor maintenance?

Vendor maintenance is the process of managing and updating information about vendors or suppliers within a company's systems, such as accounts payable or procurement databases. This includes adding new vendors, updating existing vendor details like contact information and payment terms, and ensuring compliance with company policies and regulatory requirements. Effective vendor maintenance helps ensure accurate payments, reduces errors, and supports strong business relationships with suppliers.

What are some common challenges faced in a vendor maintenance role, and how can I prepare for them?

A common challenge in Vendor Maintenance is managing large volumes of vendor data accurately while ensuring compliance with company policies and regulatory requirements. You'll often need to coordinate with procurement, finance, and IT teams to resolve discrepancies and keep records up-to-date. Attention to detail, strong communication skills, and proficiency with enterprise resource planning (ERP) systems are essential for success. Familiarizing yourself with your organization's vendor onboarding and verification processes before starting can help you hit the ground running and minimize errors.

What are the key skills and qualifications needed to thrive as a vendor maintenance specialist, and why are they important?

To thrive as a Vendor Maintenance Specialist, you need strong attention to detail, data entry accuracy, and familiarity with accounts payable processes, often supported by a background in business administration or finance. Proficiency with ERP systems like SAP or Oracle, as well as Microsoft Excel, is typically required. Strong organizational skills, effective communication, and problem-solving abilities help you manage vendor relationships and resolve discrepancies efficiently. These skills ensure accurate vendor records, timely payments, and compliance with company policies, which are crucial for smooth business operations.

What is the difference between Vendor Maintenance vs Vendor Coordinator?

AspectVendor MaintenanceVendor Coordinator
CredentialsTypically requires basic administrative or clerical skills, sometimes certifications in procurement or supply chainOften requires similar skills, with additional emphasis on communication and coordination
Work EnvironmentOffice setting, data entry, database managementOffice environment, liaising with vendors and internal teams
Employer & Industry UsageUsed in procurement, supply chain, and vendor management departmentsCommon in procurement, logistics, and vendor relations roles

Vendor Maintenance focuses on updating and managing vendor data within systems, ensuring accuracy and compliance. Vendor Coordinator involves coordinating between vendors and internal teams to facilitate smooth operations. While both roles require communication and organizational skills, Vendor Maintenance is more data-focused, whereas Vendor Coordinator emphasizes relationship management and coordination.

What are popular job titles related to Vendor Maintenance jobs in Virginia?

For Vendor Maintenance jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Vendor Maintenance jobs in Virginia look for?

The top searched job categories for Vendor Maintenance jobs in Virginia are:

Vendor Maintenance jobs near you
Infographic showing various Vendor Maintenance job openings in Virginia as of August 2026, with employment types broken down into 81% Full Time, 15% Part Time, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $65,099 per year, or $31.3 per hour.

Maintenance Coordinator

Bridgewater, VA • On-site

KRS Holdings Inc
Real Estate • 51 - 200 employees
Learn more about KRS Holdings Incexternal

Full-time

Re-posted 6 days ago

Job description

Maintenance Coordinator

OFFICIAL JOB DESCRIPTION & REQUIREMENTS

Position Title: Maintenance Coordinator

Department: Property Operations

Employment Type: Full-Time

FLSA Status: Non-Exempt

Reports To: Portfolio Manager / Maintenance Manager

Location: Harrisonburg Office


Position Summary

The Maintenance Coordinator serves as the central operational hub for a dedicated team within the Harrisonburg/Bridgewater area. This multifaceted role requires a highly organized, agile professional capable of seamlessly transitioning between front-facing customer service, vendor logistics, digital marketing, and essential back-office administration. The ideal candidate ensures optimal workflow continuity, drives leasing lifecycle milestones, and maintains exceptional standards of communication for residents, property owners, and service providers alike.

Core Objective: To optimize local portfolio performance through rigorous administrative oversight, systematic vendor-tenant coordination and proactive inquiry management.


Key Responsibilities & Essential Functions

1. Operational Logistics & Maintenance Coordination

  • Receive, document, and coordinate inbound maintenance requests from residents.
  • Schedule property inspections, move-in/move-out evaluations, and regular vendor maintenance appointments.
  • Follow up closely on repairs to guarantee timely completion, resident satisfaction, and strict accountability from contractors.
  • Manage vendor workflows, verifying availability, scheduling work orders, and confirming compliance with insurance and property rules.

2. Communications & Customer Relations

  • Reception & Front Desk: Serve as the office's primary face, managing the reception area and warmly greeting walk-in visitors during regular office hours.
  • Inquiry Routing: Promptly answer incoming office calls, route inquiries efficiently, and respond directly to property management text messages and emails.
  • Stakeholder Liaison: Act as a main point of contact among tenants, property owners, and third-party vendors.
  • Inbox & Task Management: Monitor general office email inboxes and team task lists daily to ensure no requests or escalations go unanswered.


3. Leasing, Marketing & Listing Management

  • Assist with leasing support, guiding prospective residents through rental inquiries and assisting applicants with the application process.
  • Assist in creating, updating, and auditing high-quality digital rental listings across online listing syndicates and platforms.
  • Systematically track prospective tenant applications, screening status updates, and general communications.
  • Schedule property showings, coordinate calendar holds for on-site personnel, and support general marketing efforts, including digital media and social platform postings.

4. Records Management, Documentation & Compliance

  • Process legal and regulatory documentation, including new leases, deposits, and legal notices, as directed.
  • Facilitate administrative transitions during tenant move-in and move-out coordination.
  • Maintain highly organized, securely structured digital and physical files for all portfolio properties.

5. Financial Administration & Team Support

  • Provide general administrative support to the local team.
  • Support minor accounting workflows, cross-referencing, and processing incoming vendor invoices for approval.
  • Post incoming rent payments and maintain accurate account records.
  • Regularly update internal spreadsheets, pipeline models, and operational metrics reports.

Job Qualifications & Skills

  • Experience: 1–3 years of experience in high-volume administrative coordination or customer service.
  • Software Proficiency: High proficiency in Microsoft Office applications (including Excel) and Google Sheets. Experience navigating browser-based property management software and social media platforms is strongly preferred.
  • Organization: Exceptional multitasking capabilities with a proven record of managing multiple overlapping projects.
  • Communication: Superior written and verbal communication skills; ability to remain calm, professional, and empathetic when resolving conflict in person, over the phone, or in writing.

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