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Utilization Management Intake Specialist Jobs (NOW HIRING)

Rogers Behavioral Health

Intake Specialist

West Allis, WI · On-site

$17.25 - $23.25/hr

The Intake Specialist serves as a patient advocate and facilitates the process that allows for ... Manage patient interactions in crisis situations, maintaining a calm and welcoming environment.

Rogers Behavioral Health

Intake Specialist

West Allis, WI · On-site

$17.25 - $23.25/hr

The Intake Specialist serves as a patient advocate and facilitates the process that allows for ... Manage patient interactions in crisis situations, maintaining a calm and welcoming environment.

Quipt Home Medical

Intake Specialist

Senath, MO · On-site

$15 - $20/hr

Intake Specialist Job Type: Full-time Position Reports To ... Branch Manager Description Quipt Home Medical is a rapidly growing leader in the provision of ...

Perfect Match Recruiting

Intake Specialist

Hackensack, NJ · On-site

$18 - $24.25/hr

They use customer relationship management (CRM) tools and require strong communication and organizational skills to support the process. Sales Intake Specialist primarily focuses on qualifying and ...

Quipt Home Medical

Intake Specialist

Senath, MO · On-site

$15 - $20/hr

Intake Specialist Job Type: Full-time Position Reports To ... Branch Manager Description Quipt Home Medical is a rapidly growing leader in the provision of ...

Jewish Family Services of Delaware

Intake Specialist

$18.25 - $24.25/hr

Intake Specialist In this remote position, the Intake Specialist communicates with callers who are ... Effective time management with the ability to manage multiple projects * Experience with Microsoft ...

Suncoast Center

Intake Specialist

Saint Petersburg, FL · On-site

$16.75 - $22.50/hr

Intake Specialist The Intake Specialist plays a critical role in the initial phase of client ... Effectively manages crisis situations and identifies individuals who require risk assessment and ...

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Utilization Management Intake Specialist information

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How much do utilization management intake specialist jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for utilization management intake specialist in the United States is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

What is a utilization management intake specialist?

Utilization Management Intake Specialists are healthcare professionals who review, process, and coordinate incoming requests for medical services, treatments, or procedures. They work with healthcare providers, insurance companies, and patients to ensure that requests meet clinical and administrative guidelines before approval or denial. Their role is crucial in helping organizations manage healthcare resources efficiently, prevent unnecessary services, and support quality patient care. They often verify patient information, collect required documentation, and may help in pre-authorization processes.

What are the key skills and qualifications needed to thrive as a utilization management intake specialist, and why are they important?

To thrive as a Utilization Management Intake Specialist, you need a solid understanding of healthcare processes, medical terminology, and insurance guidelines, often supported by experience in a clinical or administrative healthcare setting. Familiarity with electronic health record (EHR) systems, utilization review software, and knowledge of HIPAA regulations are typically required. Strong organizational skills, attention to detail, and effective communication help you excel in managing information and coordinating with patients, providers, and payers. These skills are essential for ensuring timely and accurate intake processing, supporting appropriate care decisions, and maintaining compliance in a healthcare environment.

What are some common challenges faced by utilization management intake specialists, and how can they be overcome?

Utilization Management Intake Specialists often encounter challenges such as managing high volumes of referrals, ensuring accurate and timely data entry, and coordinating effectively with multiple healthcare providers. Balancing these responsibilities requires strong organizational skills and attention to detail. Developing effective communication with healthcare teams, prioritizing urgent cases, and utilizing workflow management tools can help specialists stay efficient and reduce errors. Continuous training and staying updated with payer requirements also help overcome these common challenges.

What is the difference between Utilization Management Intake Specialist vs Utilization Review Coordinator?

AspectUtilization Management Intake SpecialistUtilization Review Coordinator
CertificationsTypically requires healthcare-related certifications (e.g., CPC, RHIT)Often requires similar certifications, with additional focus on review processes
Work EnvironmentHealthcare facilities, insurance companies, or managed care organizationsHospitals, insurance companies, or healthcare providers
Primary ResponsibilitiesInitial patient data collection, verifying insurance, and scheduling reviewsReviewing medical records, making coverage decisions, and ensuring compliance

Both roles involve healthcare and insurance knowledge, but the Utilization Management Intake Specialist focuses on intake and data collection, while the Utilization Review Coordinator handles detailed case reviews and decision-making processes.

What cities are hiring for Utilization Management Intake Specialist jobs?

Cities with the most Utilization Management Intake Specialist job openings:

What states have the most Utilization Management Intake Specialist jobs?

States with the most job openings for Utilization Management Intake Specialist jobs include:

What are popular job titles related to Utilization Management Intake Specialist jobs?

For Utilization Management Intake Specialist jobs, the most frequently searched job titles are:

Infographic showing various Utilization Management Intake Specialist job openings in the United States as of August 2026, with employment types broken down into 92% Full Time, 4% Part Time, and 4% Contract. Highlights an 88% In-person, 4% Hybrid, and 8% Remote job distribution, with an average salary of $43,288 per year, or $20.8 per hour.

Intake Specialist

West Allis, WI • On-site

Rogers Behavioral Health
Health Care and Social Assistance • 1 - 5K employees
Learn more about Rogers Behavioral Healthexternal

$17.25 - $23.25/hr

Part-time

Medical, Dental, Vision, Life, Retirement

Re-posted 9 days ago

Rogers Behavioral Health rating

6.0

Company rating: 6.0 out of 10

Based on 50 frontline employees who took The Breakroom Quiz

Job description

The Intake Specialist serves as a patient advocate and facilitates the process that allows for access to life changing care for members of the community. The Intake Specialist is a professional who serves as the first point of contact at the facility for all patients and families seeking services. Intake Specialists work within a collaborative team including physicians, providers, other intake specialists and many other members of a multidisciplinary team. The Intake Specialist gains career experience to develop and progress with a nationally recognized behavioral health leader.

Job Responsibilities:

Welcome patients and caregivers, ensuring a positive and seamless admission process.

Collect, verify, and input medical, insurance, and demographic information with accuracy.

Explain and complete admission paperwork, obtaining required signatures (e.g., patient rights, consent forms).

Register patients and manage documents using the Cerner system.

Conduct safety checks and assist with belongings searches as needed.

Manage patient interactions in crisis situations, maintaining a calm and welcoming environment.

Facilitate unscheduled admissions, including screenings and scheduling in collaboration with Patient Access.

Communicate with multidisciplinary teams to address clinical criteria, documentation, and treatment issues.

Ensure compliance with HIPAA, EMTALA, and other regulatory requirements.

Explain insurance coverage to patients and handle related inquiries.

Provide clear documentation and communicate cases requiring special attention.

Participate in on-call, weekend, and holiday coverage as scheduled


Other Requirements:

Professional demeanor and adherence to hospital policies.

Knowledge of Joint Commission standards and willingness to participate in training.

Commitment to the mission of Rogers Behavioral Health and patient care excellence.

Schedule: 3-11:30PM Shift Tuesday - Thursday, Saturday & Sunday every other week.

Recent college graduates who want to pursue a career in mental health are strongly encouraged to apply!

  • High school diploma or equivalent required. Bachelor's degree preferred.
  • Mental Health experience preferred.
  • Computer skills required, including word processing.
  • Previous experience in insurance, billing preferred.

The System also includes Rogers Behavioral Health Foundation, which supports patient care, programs, and research; and Rogers InHealth, an initiative that works to eliminate the stigma of mental health challenges.

https://rogersbhfoundation.org/

EOE/MFDV
Equal Employment Opportunity and Affirmative Action - Rogers Behavioral Health (rogersbh.org)

With a career at Rogers, you can look forward to a Total Rewards package of benefits, including:

  • Health, dental, and vision insurance coverage for you and your family
  • 401(k) retirement plan
  • Employee share program
  • Life/disability insurance
  • Flex spending accounts
  • Tuition reimbursement
  • Health and wellness program
  • Employee assistance program (EAP)

Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes the Machine-Readable Files on behalf of Rogers Behavioral Health.To link to the Machine-Readable Files, please visitTransparency in Coverage (uhc.com)

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