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Transportation Office Assistant Jobs (NOW HIRING)

SOFIDEL

Shipping Office Assistant

Duluth, MN · On-site

$16.25 - $20.50/hr

Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival. * Prepare shipping labels for all small package shipments. * Communicate with other departments outside ...

Stellar Transport

Office Assistant

Jacksonville, FL · On-site

$15 - $16/hr

Stellar Transport of North Florida is a leading provider of non-emergency medical transportation ... The Office Assistant will play a crucial role in the efficient operation of our administrative ...

Stellar Transport

Office Assistant

Jacksonville, FL · On-site

$15 - $16/hr

Stellar Transport of North Florida is a leading provider of non-emergency medical transportation ... The Office Assistant will play a crucial role in the efficient operation of our administrative ...

CROWN XPRESS TRANSPORT

Be Seen First

Office Assistant

Grand Prairie, TX · On-site

$18 - $20/hr

The Office Assistant provides administrative and operational support across multiple departments ... Join a growing transportation company with a strong presence in Texas. * Opportunity for ...

New

Flatrock Manor

Office Assistant

Flint, MI · On-site

$18/hr

Flatrock is looking for a professional and detail-oriented Office Assistant who thrives in a fast ... Reliable transportation At Flatrock, you're more than just an employee--you're part of a supportive ...

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Transportation Office Assistant information

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How much do transportation office assistant jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for transportation office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What are some common challenges Transportation Office Assistants face in managing logistics paperwork and how can they be overcome?

Transportation Office Assistants often handle a high volume of logistics documentation, such as shipment records, bills of lading, and delivery schedules. One common challenge is ensuring accuracy and timely processing of paperwork to prevent shipment delays. To overcome this, assistants benefit from developing strong organizational systems, double-checking entries, and leveraging digital tools or transportation management systems. Collaborating closely with drivers, dispatchers, and other administrative staff also helps resolve discrepancies quickly and maintain smooth operations.

What is the difference between Transportation Office Assistant vs Transportation Clerk?

AspectTransportation Office AssistantTransportation Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; familiarity with office software
Work EnvironmentOffice setting within transportation departmentsOffice environment, often handling administrative tasks
Employer & Industry UsagePublic transportation agencies, logistics companiesTransportation companies, government agencies
Common Search & ComparisonYesYes

The Transportation Office Assistant and Transportation Clerk roles share similarities in work environment and required credentials, often overlapping in administrative duties within transportation organizations. The main difference lies in scope: the Office Assistant may handle broader tasks like scheduling and customer service, while the Clerk focuses more on data entry and record keeping. Both positions are essential for smooth transportation operations and are frequently compared by job seekers in this industry.

What are the key skills and qualifications needed to thrive as a Transportation Office Assistant, and why are they important?

To excel as a Transportation Office Assistant, you need strong organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency in office software (such as Microsoft Office Suite), transportation management systems (TMS), and basic logistics tools is typically required. Excellent communication, multitasking, and problem-solving abilities help you coordinate schedules, resolve issues, and interact with drivers and clients. These skills ensure efficient transportation operations, accurate record-keeping, and smooth communication across teams.

What does a Transportation Office Assistant do?

A Transportation Office Assistant provides administrative and clerical support within a transportation department or company. Their duties typically include scheduling shipments, maintaining records, processing paperwork, coordinating with drivers and dispatchers, and handling customer inquiries. They help ensure the smooth operation of transportation logistics by managing documentation, updating databases, and assisting with compliance requirements. Attention to detail and strong organizational skills are important in this role.
What cities are hiring for Transportation Office Assistant jobs? Cities with the most Transportation Office Assistant job openings:
What states have the most Transportation Office Assistant jobs? States with the most job openings for Transportation Office Assistant jobs include:
Transportation Office Assistant jobs near you
Infographic showing various Transportation Office Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Summer Transportation Office Assistant

Concordia College at Moorhead

Bemidji, MN • On-site

$16.25 - $21.50/hr

Other

Posted 28 days ago

Job description

Job Summary:

Under the direction of the Program Coordinator, the Office Assistant assists the Finance and Human Resources departments by communicating with summer transportation staff applicants; supporting hiring, onboarding, and training of summer transportation staff; and ensuring expense records are kept and hiring documents are completed. This position also serves as a point of contact for parents when contacting the Language Villages about their child.

Applicants for this role must be at least 21 years of age.

About Concordia Language Villages:
Deep in the North Woods of Minnesota, USA, Concordia Language Villages creates a place that is both culturally authentic and uniquely our own. In the Language Villages, everything from the music played to the dishes used in the dining hall reflect the culture each was designed to represent. To learn more, visit ConcordiaLanguageVillages.org.

That's where you come in! Our dedicated staff is essential to creating the unique, immersive experience our participants have come to love. Share your passion for language and culture with the next generation and beyond by joining us at one (or more) of 14 Language Villages.
If you'd like more information on this job posting, please contact clvhr@cord.edu.

Perks:

  • Free Meals
  • Paid, on-the-job training 
  • Tuition Discount for your child at camp 

Responsibilities:

  • Coordinate with the Program Coordinator in hiring of summer transportation staff including recruitment, application review, interviewing, hiring paperwork, onboarding, and training
  • Maintain travel records and documents of villagers for transportation coordinators.
  • Create and maintain charter plans and communicate with internal and external stakeholders regarding transportation and overnight schedules
  • Coordinate with the Human Resources department to ensure I-9 compliance as well as other employment verification responsibilities
  • Collect time sheets from transportation staff.
  • Manage purchasing systems and maintain records of all expenses
  • General office duties include handling transportation communications for parents and staff, photocopying, printing lists
  • Applying transportation fees to villager accounts.
  • Drive villagers and staff in a Village van when necessary
  • Take directions from program and transportation coordinator
  • Placing orders or picking up food and supplies for the overnight stay
  • Aid the transportation coordinator with logistical questions and planning
  • Assist with keeping weekly transportation charter plan on schedule
  • Help "villagers" (camper) with airport procedures
  • Demonstrate care for villagers' (camper) safety and well being
  • Other duties related to summer transportation as assigned

General Expectations of All Staff:

  • Be familiar with and abide by specific policies set forth in the "Personnel Policies," which are designated by Concordia Language Villages administration and individual Village deans.
  • Read and become familiar with the responsibilities for your specific area of assignment.
  • After receiving your Staff Handbook and other material from the transportation department, read all information carefully and thoroughly before beginning your first shift.
  • Report to orientation prior to your first shift. 
  • Model standards for behavior and be sensitive to the health and welfare of the villagers.

Essential Functions of All Positions

  • Emotional resiliency and cognitive abilities to carry out job responsibilities specifically in the busy, noisy, communal environment that is the Village.  
  • Ability to establish and maintain appropriate professional relationships.   
  • Ability to exercise good judgment and manage your own needs in order to maintain a youth-centered program.    
  • Interpersonal skills to interact effectively with individuals and groups in respecting social and cultural diversity and to maintain appropriate boundaries. 

 Provision of essential functions helps assure compliance with the Americans with Disabilities Act (ADA). 

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