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Transcript Processing Jobs in Texas (NOW HIRING)

Waxahachie ISD

Clerk - PEIMS ES

Waxahachie, TX

$16.25 - $21.75/hr

Process new student records, including requesting transcripts and records from other schools. * Verifies PEIMS data results according to procedures provided. * Recognizes and corrects errors in ...

La Porte Fire Department

Clerk, Attendance

Deer Park, TX

$14.31 - $17.24/hr

Process new student records, including requesting transcripts and records from other schools. * Assist parents, students, and faculty with questions regarding student attendance. * Contact parents ...

PathGroup

Medical Transcriptionist

Waxahachie, TX · On-site

$17.50 - $22.75/hr

Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, letters, case histories, or medical records.

Alto Independent School District

Elementary Counselor

Alto, TX · On-site

$45.80K - $62.40K/yr

Process new student records, including requesting transcripts and records from other schools. * Coordinate grade reporting process, including verification and correction of grades and preparation and ...

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$13

$23

$45

How much do transcript processing jobs pay per hour?

As of May 31, 2026, the average hourly pay for transcript processing in Texas is $23.73, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $27.55 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Transcript Processing Specialist, and why are they important?

To thrive as a Transcript Processing Specialist, you need strong attention to detail, organizational skills, and familiarity with academic records, often supported by a high school diploma or relevant administrative experience. Experience with student information systems, document management software, and data entry tools is typically required. Excellent communication, problem-solving skills, and the ability to maintain confidentiality help professionals excel in this role. These qualifications ensure accurate, timely, and secure handling of sensitive academic records, supporting institutional integrity and student success.

What are some common challenges faced in a transcript processing role, and how can they be effectively managed?

Transcript processing professionals often encounter challenges such as handling high volumes of requests, ensuring accuracy when entering or verifying sensitive academic records, and meeting strict deadlines from institutions or students. Effective management involves strong attention to detail, familiarity with various transcript formats, and proficiency with data management systems. Clear communication with registrars, students, and other departments is also vital to resolve discrepancies quickly and ensure timely processing.

What is transcript processing?

Transcript processing refers to the procedure of handling, verifying, and managing academic transcripts, which are official records of a student's coursework and grades. This process often involves receiving transcript requests, authenticating documents, entering relevant data into institutional systems, and ensuring transcripts are sent to the correct recipients. Transcript processing is commonly performed by registrars or administrative staff at educational institutions. The goal is to ensure that students’ academic records are accurately maintained and provided to employers, other schools, or relevant parties in a timely manner.

What is the difference between Transcript Processing vs Transcriptionist?

AspectTranscript ProcessingTranscriptionist
Required CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; typing and listening skills
Work EnvironmentOffice or remote; data entry and reviewRemote or office; audio/video transcription
Employer & IndustryHealthcare, education, legal; data managementMedical, legal, media; transcription services
Common Search & ComparisonYesYes

Transcript Processing involves reviewing and managing transcripts, often focusing on data entry and verification. Transcriptionists primarily convert audio or video recordings into written text. While both roles require attention to detail, Transcript Processing emphasizes data accuracy and processing, whereas Transcriptionists focus on audio transcription skills.

What are popular job titles related to Transcript Processing jobs in Texas? For Transcript Processing jobs in Texas, the most frequently searched job titles are:
What job categories do people searching Transcript Processing jobs in Texas look for? The top searched job categories for Transcript Processing jobs in Texas are:
Transcript Processing jobs near you
Infographic showing various Transcript Processing job openings in Texas as of May 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 100% In-person job distribution, with an average salary of $49,365 per year, or $23.7 per hour.
PT Clerk III-Transcripts

PT Clerk III-Transcripts

Central Texas College

Killeen, TX • On-site

$11.90/hr

Part-time

Posted 10 days ago

Job description

Salary: $11.90 Hourly
Location : Killeen-Central Campus
Job Type: Part-Time Staff
Job Number: 202500196
Division: Student Services
Department: Outgoing Transcripts-Registrar
Opening Date: 05/21/2026
Closing Date: 6/14/2026 11:59 PM Central
Summary of Position
The Clerk III is directly responsible to the Office Assistant III/Registrar's Office. The overall duties and responsibilities of this position are to process transcript requests for students, generate permanent academic records in accordance with institutional and accrediting guidelines, provide general record keeping support services to students and staff, and perform routine clerical tasks.
Education and Experience
High school diploma or GED required. One year of college preferred
Three years wage earning clerical experience OR certification relevant trade school (30 college credits ) and six months wage earning clerical experience required.
A copy of certificates and/or college transcripts required with application for evaluation purposes.
Knowledge Skills and Ability
  • Ability to operate various office machines, including operating a scanner.
  • Ability to scan into a document imaging system.
  • Competency in Microsoft Office suite and have the ability to learn various software applications.
  • Ability to enter data with high proficiency and accuracy.
  • Good oral and written communication skills
  • Must have patience and excellent customer service skills
  • Must have good attention to detail and task oriented
  • Knowledge of FERPA is helpful
  • Knowledge of Ellucian Colleague Student Application, SPEEDE, Informer or the ability to quickly learn these applications.
  • Ability to work standard CTC hours; be punctual and professional in the workplace.

Essential Functions
  • Processes transcripts in a timely manner
  • Research historical education information for each transcript request.
  • Answers phones and assists students with basic information concerning transcript requests.
  • Assist with walk-in students for transcript requests and have a clear understanding of the process in order to give accurate information to the students
  • Accurately enter historical student data into Ellucian Colleague system.
  • Understand FERPA compliance and keep information confidential.
  • Perform other duties as assigned.

EEO Statement
Central Texas College District and its operating units, divisions and sponsored activities prohibits discrimination on the basis of any protected class including, but not necessarily limited to race, color, gender, national origin, age, religion, genetic information, disability, veteran status, sexual orientation, gender identity or transgender status. Inquiries about Title IX, sexual misconduct can contact the Title IX Coordinator, Larry Murphy through email to or call 254-501-3028.
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01
What is the highest level of degree attained or conferred? (Must attach transcript with degree conferred date)
  • High School Diploma/GED only
  • Certificate of Completion or 30 college credits
  • Associates Degree
  • Bachelor's Degree
  • Master's Degree
  • I do not have a GED or High School Diploma

02
Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?
  • I do not have enough skills to meet the definition of Basic level below.
  • Basic
  • Intermediate
  • Advanced

03
How many years of experience do you have using electronic forms or document imaging systems?
  • No Experience
  • Less than 6 Months
  • 1 Year Experience
  • 2 Years Experience
  • 3 Years Experience
  • 4 Years Experience
  • More than 4 Years Experience

04
How many years of experience do you have using Colleague's student system or other higher education student information systems such as Banner or Campus Cafe?
  • No Experience
  • 1 Year Experience
  • 2 Years Experience
  • 3 Years Experience
  • 4 Years Experience
  • More than 4 Years Experience

05
How many years of wage earning clerical or customer service experience do you have in the workforce?
  • No Experience
  • 6 Months Experience
  • 1 Year Experience
  • 2 Years Experience
  • 3 Years Experience
  • 4 Years Experience
  • 5 Years Experience

06
Are you a Veteran of the US Armed Forces?
  • Yes
  • No

Required Question

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