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Trademark Secretary Jobs (NOW HIRING)

Clark Hill

IP Legal Administrative Assistant

Scottsdale, AZ · On-site

$65K - $75K/yr

... legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing ... Must possess in-depth knowledge of the patent, trademark, and copyright application/prosecution ...

California State Jobs

Program Technician II

Sacramento, CA · On-site

$37K - $42K/yr

With bizfile California, the Secretary of State's new online portal, registering a business, filing a trademark or financing statement, or accessing public business records only takes a few clicks.

Capstone Search Partners

Patent Paralegal

Charleston, SC · On-site

$60K - $70K/yr

S. and international trademark, patent, and copyright applications, as well as assignments with the USPTO, foreign IP offices, and Secretary of State. * Track and manage critical IP deadlines using ...

Capstone Search Partners

Patent Paralegal

Eastover, SC · On-site

$60K - $70K/yr

S. and international trademark, patent, and copyright applications, as well as assignments with the USPTO, foreign IP offices, and Secretary of State. * Track and manage critical IP deadlines using ...

Capstone Search Partners

IP Paralegal

Charleston, SC · On-site

$60K - $70K/yr

S. and international trademark, patent, and copyright applications, as well as assignments with the USPTO, foreign IP offices, and Secretary of State. * Track and manage critical IP deadlines using ...

Capstone Search Partners

IP Paralegal

Eastover, SC · On-site

$60K - $70K/yr

S. and international trademark, patent, and copyright applications, as well as assignments with the USPTO, foreign IP offices, and Secretary of State. * Track and manage critical IP deadlines using ...

Capstone Search Partners

IP Paralegal

Greenville, SC · On-site

$60K - $70K/yr

S. and international trademark, patent, and copyright applications, as well as assignments with the USPTO, foreign IP offices, and Secretary of State. * Track and manage critical IP deadlines using ...

Capstone Search Partners

Patent Paralegal

Greenville, SC · On-site

$60K - $70K/yr

S. and international trademark, patent, and copyright applications, as well as assignments with the USPTO, foreign IP offices, and Secretary of State. * Track and manage critical IP deadlines using ...

MemorialCare

Paralegal

Fountain Valley, CA · On-site

$39.12 - $56.75/hr

... Secretary of State's office and appropriate county agencies. * Liaise with and support Accounting ... Trademark and Tradename Filings * Independently manage the organization's trademark and tradename ...

memorial care

Paralegal

Fountain Valley, CA

$39.12/hr

... Secretary of State's office and appropriate county agencies. * Liaise with and support Accounting ... Trademark and Tradename Filings * Independently manage the organization's trademark and tradename ...

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Trademark Secretary information

See salary details

$27.5K

$53.3K

$85K

How much do trademark secretary jobs pay per year?

As of Sep 9, 2026, the average yearly pay for trademark secretary in the United States is $53,278.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,000.00 and $60,000.00 per year, depending on experience, location, and employer.

What is a trademark secretary?

Trademark Secretaries are administrative professionals who assist trademark attorneys and legal teams in managing trademark portfolios. Their responsibilities include preparing and filing trademark applications, maintaining records, tracking deadlines, and corresponding with clients and intellectual property offices. They play a crucial role in ensuring that all trademark-related documents are accurate and submitted on time. Additionally, Trademark Secretaries often help organize meetings, prepare reports, and handle confidential information related to intellectual property matters.

What are the key skills and qualifications needed to thrive as a trademark secretary, and why are they important?

To thrive as a Trademark Secretary, you need strong organizational skills, attention to detail, and a solid understanding of trademark processes, often supported by experience in legal administration or an equivalent qualification. Familiarity with trademark management software, docketing systems, and document preparation tools like Microsoft Office is typically required. Excellent communication, discretion, and the ability to prioritize tasks help you stand out in this support role. These skills ensure efficient trademark filings, compliance with deadlines, and effective support for legal teams and clients.

What are some common challenges faced by a trademark secretary when managing international trademark portfolios?

Trademark Secretaries often encounter challenges such as keeping up with varying filing requirements, deadlines, and documentation standards across different jurisdictions. Coordinating with foreign associates, maintaining accurate records, and handling time-sensitive correspondence are crucial aspects of the role. Staying organized and proactive is essential to ensure timely renewals and to prevent costly lapses in trademark protection. Additionally, Trademark Secretaries must effectively communicate with attorneys and clients to clarify instructions and manage expectations.
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Trademark Secretary jobs near you
Infographic showing various Trademark Secretary job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 84% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $53,278 per year, or $25.6 per hour.

IP Legal Administrative Assistant

Scottsdale, AZ • On-site

Clark Hill
201 - 500 employees
Learn more about Clark Hillexternal

$65K - $75K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Key responsibilities

  • Provides legal secretarial and administrative support to assigned attorneys in the Intellectual Property group.

  • Prepares and files patent, trademark, and copyright documents with the USPTO, including applications, responses, and assignments.

  • Maintains IP department-specific databases, manages calendar and deadlines, and assists with patent, trademark, and copyright due diligence.

Clark Hill rating

7.4

Company rating: 7.4 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

29th of 35 rated law firms

Job description

Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Scottsdale Office. A minimum of 3 years of Intellectual Property experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced legal practice is preferred. This position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) making travel arrangements and preparing expense reimbursement documentation; (v) answering the phones of assigned attorneys; and (vi) entering attorney time.
Job Requirements:
  • Must possess the ability to navigate various patent and trademark databases, portals, and filing systems at the United States Patent and Trademark Office (“USPTO”).
  • Must possess in-depth knowledge of the patent, trademark, and copyright application/prosecution processes and procedures (both U.S and foreign), terminology, forms, and associated deadlines.
Job Responsibilities:
  • Provides specialized support to patent and trademark group, with a thorough understanding of internal and external patent and trademark practices, procedures and requirements relating to all phases of filing, prosecuting, and maintaining patents and trademarks for Firm clients.
  • Assists with patent, trademark, and copyright due diligence.
  • Maintains IP Department-specific databases and electronic files.
  • Prepares and files documents with the USPTO including patent and trademark applications, responses, assignments, powers of attorney, etc.
  • Works closely with attorneys and paralegals on all aspects of patent, trademark, and copyright applications.
  • Establishes and maintains calendar and deadline reminder systems; utilizes the Firm and IP department calendar system; schedule appointments for timekeepers as necessary and/or as requested.
While this position assists attorneys in the Intellectual Property area, the successful candidate must be willing and able to help attorneys, legal assistants, and others in other areas.
The successful candidate will have excellent computer skills utilizing all aspects of Office 365 and will have excellent attention to detail with superb proofreading skills. Candidates must be able to prioritize and manage a high-volume and diverse workload and thus must be able to handle multiple tasks at one time with exceptional organizational skills. A team player, the candidate must be able to absorb information quickly and adapt to change. Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and other is a must. Certified Legal Secretary designation is a plus.
The salary range at the time of posting is $65,000-$75,000 annually, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.
Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals.
Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.

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