Tracking Manager Jobs in Portland, OR (NOW HIRING)

Description

At Vibram, we're driven by curiosity, creativity, and innovation. We value bold thinking, diverse perspectives, and a passion for pushing boundaries. We're looking for achievers and forward-thinkers who are ready to make an impact and help shape what's next.

We're looking for a dynamic Associate HR Manager to support key Human Resources initiatives across the employee lifecycle, including recruiting, onboarding, employee engagement, compliance, and employee relations. This role will also manage critical administrative and operational HR processes such as hybrid scheduling, global exchange program support, and internal HR communications. The ideal candidate is highly organized, proactive, passionate about process improvement and able to manage multiple priorities while providing an exceptional employee experience.

WHAT YOU'LL DO:

Recruiting & Talent Acquisition

• Coordinate and support full-cycle recruiting efforts including job postings, candidate scheduling, interview coordination, and offer process support.
• Partner with hiring managers to ensure a smooth and timely recruiting process.
• Maintain candidate tracking and recruiting documentation to ensure compliance and consistency.
• Support recruiting initiatives that strengthen employer branding and candidate experience.

Onboarding & New Hire Experience

• Build and maintain onboarding plans for new hires, ensuring a consistent and positive onboarding experience.
• Schedule onboarding meetings and coordinate cross-functional introductions.
• Prepare new hire materials and onboarding resources.
• Act as a key point of contact for new hires throughout their preboarding and onboarding period.

HR Communications

• Author, post, and maintain HR news and announcements on intranet
• Partner with HR leadership to align messaging with organizational priorities.
• Support communication and rollout of updated policies to employees as needed.
• Draft, edit, and update HR policies, procedures, and employee-facing documentation to ensure clarity, consistency, and compliance. 
• Ensure timely communication of HR updates, policy reminders, and employee-focused initiatives.

Hybrid Work Scheduling & Calendar Management

• Maintain and manage the Hybrid Work calendar, ensuring accurate tracking of in-office schedules.
• Support hybrid scheduling communication and coordination across teams.
• Provide reporting or insights to HR leadership as needed.

Compliance & HR Administration

• Support compliance with company policies and employment regulations, ensuring HR processes align with legal and internal standards.
• Assist with audits, reporting, and documentation management.
• Maintain employee records and HR files accurately and confidentially.

Learning & Development

• Support learning and development initiatives including training coordination, scheduling, communications, and logistics.
• Assist in the planning and execution of internal training programs, leadership development initiatives, and employee workshops.
• Track training participation and maintain accurate learning records and documentation.
• Partner with HR leadership to support performance development processes and continuous learning culture.

Employee Engagement, Rewards & Recognition

• Support planning and execution of employee appreciation events and engagement activities.
• Assist in rewards and recognition programs, including tracking, communications, and administration.
• Partner with HR leadership to drive initiatives that improve employee satisfaction and culture. 
• Support the Global Exchange process by building agendas, distributing templates, sending surveys, and coordinating applications.
• Ensure global exchange participants receive timely communication and guidance throughout the process.

Employee Relations Support

• Provide day-to-day support for employee relations matters, including employee questions, concerns, and policy guidance.
• Assist in resolving workplace issues with professionalism, discretion, and fairness.
• Support documentation and follow-up related to employee relations cases as needed.

Office & Facility Management

• Maintain overall tidiness, organization, and operational readiness of the office and showroom space
• Coordinate routine and emergency maintenance, cleaning services, and vendor management
• Monitor inventory of office supplies and kitchen stock, placing timely orders as needed
• Oversee functionality of shared spaces and maintain professional presentation of the office at all times

Hospitality & Guest Experience

• Serve as the welcoming face of Vibram for all visitors, partners, and collaborators
• Coordinate logistics for on-site meetings, workshops, and events-including room setups, refreshments, and A/V needs
• Support visiting employees and executives with local recommendations, accommodations, and transportation
• Ensure a premium experience that reflects Vibram's commitment to innovation and connection

Administrative & Operational Support

• Manage inbound and outbound mail, courier services, and shipping logistics
• Maintain calendars for key team members and shared meeting spaces
• Track office-related expenses and submit reports in line with company policy
• Support with new hire onboarding experience, access badges, and desk readiness

Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience).
• A hands-on, roll-up-your-sleeves, get-it-done attitude with strong follow-through
• 3+ years of HR experience, including full life cycle recruiting and HR operations support.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience supporting employee engagement and recognition programs.
• Familiarity with HRIS and ATS systems.
• Experience in a global or multi-site organization is preferred.

Vibram is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.