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Position: Administrative Assistant, Mathematics

Department: Academic Affairs

Type of Position: Full-time Hourly

Exemption Status: Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week

Opportunity for hybrid schedule: No

Starting Salary Range:  $20.47-$26.35 and determined based on relevant years of work experience provided on application and resume.

Position Summary: Provide high-level administrative, clerical, and analytical support for the Mathematics department at Johnson County Community College (JCCC).

Required Qualifications:

• High school diploma and minimum of 3 years of relevant experience.
• Proficiency in Microsoft Office applications.

Preferred Qualifications:

• Associate's degree or higher.
• Relevant experience in a higher education setting.
• Familiarity with Ellucian Banner.

Position details include but are not limited to:

• Handle operational duties to allow the Dean to focus on higher-level strategic tasks. Facilitate effective and efficient operations across the department by managing administrative aspects of the day-to-day activities, including composing correspondence, scheduling meetings, editing and proofreading documents, and handling inquiries. Responsible for managing itineraries, travel and hotel arrangements, and expenses. Attend meetings, take minutes, and transcribe as needed. 
• Assist departmental leadership with reports, contracts, presentations, communications, and departmental performance updates. Compile and maintain departmental records, files, and information. Analyze and interpret data to produce reports. Conduct research as needed.
• Research information and input data into various software and electronic communications systems to facilitate program operations. Collect financial information and enter it into spreadsheets, consolidating figures into yearly reports. Summarize and provide leadership with the data to be used for long-term planning. 
• Prepare, enter, and review upcoming course schedules for multiple departments in Ellucian Banner, including special parts of the term, different delivery modalities, and specialty courses. Verify all information is accurate before it becomes public and available to stakeholders.
• Communicate with multiple stakeholders both within the department and throughout the college. Prioritize requests while balancing stakeholder needs. Provide innovative strategies for improving and streamlining operational procedures. Collaborate with students, staff, faculty, and vendors to coordinate and facilitate program operations through phone, email, and written communications.
• Collaborate with Bookstore staff to coordinate textbook orders with contacts with publishers to have textbooks arrive by the deadline that faculty requires each semester. Serve as a central point of contact for the department and effectively prioritize multiple projects independently.
• Provide operational support by resolving problems for faculty, staff, and students within the Mathematics department. Collaborate with other branches of the college to support operations. Schedule and coordinate events and take responsibility for communications, logistical planning, and securing resources.
• Maintain and support departmental budgets by tracking costs, keeping account balances, and running reports. Monitor office supply levels and place orders to replenish supplies, class materials, and equipment. Assist in solving technical and facilities issues.
• Support the hiring process by scheduling screenings and interviews and helping make travel arrangements for candidates. Assist in the training processes for new employees by working with managers and staff to coordinate the time and location of training and ensure the necessary resources and facilities are available. 
• Conduct research and remain up-to-date with best practices, deadlines, and new technology to support faculty and staff. 
• Manage a complex and frequently changing calendar. Resolve overlapping commitments and protect time for shifting priorities. Schedule and coordinate all aspects of meetings and appointments. Providing accurate information and updates to all participants. Secure space and work with key stakeholders on logistics.
• Follow up on requests regarding the maintenance of facilities and office keys, keycards, and name badges as needed.

To be considered for this position we will require an application, resume, and cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Benefits Category

For Fulltime Employees:

• Health insurance with some employer paid options.
• Life insurance & AD&D (employer provided)
• Retirement plans (403(b), 457(b), and KPERS)
• Employer paid 8% contribution into a 403(b) no match required
• Paid time off (vacation, sick, personal, and floating holidays)
• 14 days of paid holidays
• Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
• Tuition reimbursement / assistance for nonJCCC courses for employee
• Free access to the Gym on campus for all employees and dependents
• Discount to the Hiersteiner Child Development Center
• And many more!

About JCCC:

Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Mission: JCCC inspires learning to transform lives and strengthen communities.

Vision: JCCC will be an innovative leader in equitable student access, learning and success.

Equal Employment Opportunity:

JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran's Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.

Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550, Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.

Disclosure: 

If you need any assistance throughout the search process, please reach out to the HR@jccc.edu. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email HR@jccc.edu.