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Renovations of Distinction LLC

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Temporary Administrative Assistant

Raleigh, NC · On-site

$17.50 - $22.50/hr

We are seeking a Temporary Administrative Assistant to join our team! Role Overview We are seeking ... Process incoming and ongoing mail and UPS. Answer telephones and route calls. * Maintain local ...

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AspectTemporary Ups AdministrativeTemporary Customer Service Representative
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, communication skills
Work EnvironmentOffice setting, administrative tasksCustomer-facing, call center or retail
Industry UsageLogistics, shipping, and delivery servicesRetail, telecommunications, service industries
Common Search IntentAdministrative support, logistics assistanceCustomer support, communication roles

Temporary Ups Administrative roles focus on administrative and logistical tasks within the shipping and delivery industry, requiring organizational skills and basic computer knowledge. In contrast, Temporary Customer Service Representative positions emphasize direct customer interaction, communication skills, and problem-solving. Both roles are temporary, but they serve different functions within their respective industries.

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Temporary Administrative Assistant

Renovations of Distinction LLC

Raleigh, NC • On-site

$17.50 - $22.50/hr

Temporary

Posted 3 days ago

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Job description

We are seeking a Temporary Administrative Assistant to join our team!


Role Overview

We are seeking a proactive, highly organized Temporary Administrative Assistant to oversee day-to-day administrative operations and bridge the gap between our business office and field operations. The ideal candidate will seamlessly integrate into our fast-paced environment to ensure project continuity, timely invoicing, accurate data entry, and customer care. 


Key Responsibilities

  • Schedule: Monday through Friday, 8am-5pm, with 1 hour lunch break
  • Answering incoming calls - first point of contact for customers and homeowners calling in for service
  • Supporting our field technicians with information they require
  • Dispatching service technicians and schedule service calls
  • Coordinating and scheduling site visit appointments for estimates
  • Maintaining accurate customer records and keep database current
  • Following up with customers about parts, scheduling and after service reviews
  • Using Jobber, Gmail, and QuickBooks daily to manage scheduling and communications

Responsibilities:

  • Oversee all aspects of construction projects from planning to implementation.
  • Assist with weekly and certified payroll reports.
  • Prepare inbound vendor invoices for Operations Director approval. 
  • Maintain branch accounts payable files. 
  • Follow procedures for batch preparation. Forward approved A/P batches to Corporate for payment.
  • Keep customer accounts current by calling on past due accounts and sending monthly letters of intent on past due accounts.
  • Prepare and submit reports to area branch manager, controller or other management personnel as required to support month-end closing within the specified time requirement.
  • Perform the ordering and maintenance of office supply inventory. Process incoming and ongoing mail and UPS. Answer telephones and route calls.
  • Maintain local branch personnel files, accounts payable and accounts receivable files and other pertinent files in an orderly and efficient manner.
  • Maintain confidentiality of information at all times.
  • Other duties as assigned.

Qualifications:

EDUCATION

  • High school diploma or equivalent required. Some college education is preferred.
  • Practical knowledge of general payroll, accounts payable and accounts receivable procedures.

REQUIRED EXPERIENCE

  • 3-5 years documented experience in an Office Manager position; preferably in a construction or manufacturing environment.
  • Intermediate Microsoft Word, Excel and PowerPoint skills. Ability to create spreadsheets. Must be able to type at least 40 wpm. Ability to use a fax machine, scanner, copier and other general office equipment.
  • Experience with certified payroll is highly desirable.

OTHER SKILLS AND ABILITIES

  • Exceptional written and verbal communication skills. Excellent relationship management skills. Outstanding phone etiquette.
  • Dependable, punctual, mature, confident and accountable.
  • Must be highly organized with the ability to follow through in a fast-paced environment. 
  • Positive and energetic attitude!

Renovations of Distinction LLC offers the following:

  • Competitive Pay & Performance Review at End of 3 Month Tenure
  • Company Computer 

Company Description

Renovations of Distinction is a family first company committed to providing clientele with distinct customer service and exceptional quality construction work while building trusted relationships throughout the community. We strive to provide high-quality and cost effective construction services for multi family, residential and student living in the greater Triangle area and beyond.