ZipRecruiter

Log In

1

Temporary Secretary In Jobs in Virginia (NOW HIRING)

H4 Enterprises

Admin Specialist IV

Arlington, VA · On-site

$46.88/hr

... Assistant Secretary (DAS). The role focuses on managing communications, tracking critical ... The incumbent also manages TDY (temporary duty) requests, staffing matrices, and coordinates with ...

BAE Systems

Intelligence Anst Sr Prin

Arlington, VA · On-site

$126.61K - $215.27K/yr

... Secretary of Education, US Department of Education. * Experience with advanced SIGINT analysis ... to participate in the 401(k) savings plan. Temporary employees working 20+ hours per week are ...

Chesterfield

Assists the supervisor or principal with routine and confidential secretarial tasks by composing ... Prepares and tracks status of Temporary Work Assignments. * Orders and maintains office supplies.

Chesterfield

Assists the supervisor or principal with routine and confidential secretarial tasks by composing ... Prepares and tracks status of Temporary Work Assignments. * Orders and maintains office supplies.

next page

Showing results 1-20

All JobsTemporary Secretary In JobsTemporary Secretary In Jobs in Virginia

Temporary Secretary In information

What is the difference between Temporary Secretary In vs Temporary Office Assistant?

AspectTemporary Secretary InTemporary Office Assistant
CredentialsBasic administrative skills, possibly some office software knowledgeBasic administrative skills, often similar software knowledge
Work EnvironmentFront-desk, reception, administrative support rolesGeneral office support, clerical tasks
Employer & Industry UsageUsed in corporate, legal, medical offices for reception and admin tasksCommon across various industries for general office support
Search & Comparison IntentPeople comparing specific admin support roles in officesIndividuals seeking general office support jobs

Temporary Secretary In and Temporary Office Assistant roles both involve administrative support, but Temporary Secretary In typically focuses on reception and clerical duties in professional settings, while Temporary Office Assistant covers broader office support tasks. The roles often overlap, but the specific duties and employer expectations can differ based on the work environment.

What are popular job titles related to Temporary Secretary In jobs in Virginia? For Temporary Secretary In jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Temporary Secretary In jobs in Virginia look for? The top searched job categories for Temporary Secretary In jobs in Virginia are:
What cities in Virginia are hiring for Temporary Secretary In jobs? Cities in Virginia with the most Temporary Secretary In job openings:
Temporary Secretary In jobs near you

Admin Specialist IV

H4 Enterprises

Arlington, VA • On-site

$46.88/hr

Full-time

Posted 6 days ago

Job description

Admin Specialist IV – Position Summary

This position supports the High Threat Programs (HTP) Directorate within the Bureau of Diplomatic Security (DS), providing high-level administrative, operational, and coordination support to senior leadership, including the Deputy Assistant Secretary (DAS). The role focuses on managing communications, tracking critical activities, and ensuring efficient execution of directorate functions in a fast-paced, high-security environment.

Core Responsibilities

The incumbent provides direct administrative support to the DAS and coordinates communication between leadership, Regional Directors, Regional Security Officers, and other Department of State (DOS) personnel. Responsibilities include managing complex travel arrangements (domestic and overseas), preparing authorizations, vouchers, visas, and coordinating agendas with relevant stakeholders.

The role requires organizing and supporting meetings involving senior DOS officials, interagency partners, and external entities, ensuring proper logistics and communication capabilities. The incumbent also prepares and edits a wide range of documents, including memoranda, briefing materials, reports, and correspondence, ensuring accuracy and adherence to formatting and style guidelines.

The specialist tracks and manages directorate-wide tasks, including travel requests, staffing reports, press guidance, and activity reports. They maintain databases, SharePoint systems, and project tracking tools to monitor progress and ensure timely completion of assignments.

Additional duties include supporting high-threat and high-risk (HTHR) post evacuations by assisting with administrative coordination, maintaining task force rosters, and facilitating communication with executive leadership and command centers. The incumbent also manages TDY (temporary duty) requests, staffing matrices, and coordinates with regional teams to ensure operational needs are met.

The role involves oversight of administrative processes such as time and attendance tracking, payroll coordination (including LEAP and compensation issues), and maintaining records for audit readiness. The incumbent also manages conference room scheduling, parking pass distribution, and supports international workshops and conferences.

Other responsibilities include reviewing Memorandums of Understanding (MOUs) with Department of Defense partners, coordinating protective security staffing, processing danger pay and post differentials, and assisting with procurement and equipment requests. The position may also involve training administrative personnel and improving internal processes.

Qualifications

Candidates must be U.S. citizens and possess either a bachelor's degree or 1–3 years of relevant administrative experience. Strong proficiency in Microsoft Office and experience with database systems are required. The role demands excellent organizational, multitasking, and communication skills, along with the ability to work independently and interact effectively with personnel at all levels.

Familiarity with foreign affairs, national security, and DOS procedures is preferred, along with experience drafting professional documents for senior officials. Candidates must demonstrate reliability, flexibility, attention to detail, and the ability to perform in a high-volume, fast-paced environment.

Clearance Requirement

A Secret security clearance is required.

Equal Employment Opportunity

The employer is an equal opportunity organization and does not discriminate based on any protected status.