Temporary Nyc Mta Jobs (NOW HIRING)

Dir Medical Administration - 01049692

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Agency: MTAHQ

Job Title: Director, Medical Administration

Department: 430201

Division: 055000

Job Family: Safety & Security

Grade: 008

Reports To: Dir Programs & Data Mgmt

Work Location: PIERREPONT

Full Time/Part-Time: F

Hours of Work: 7.5

Union: Non-Represented Position

MTA Headquarters reserves the right to remove this posting before the application deadline
The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.
Telework:
Not Eligible
Job Summary:
This position is accountable for managing HR and labor related staffing activities for all 175 OHS staff (NYC Transit and MTAHQ) and approx. 70 temporary staff employees. Responsible for divisional administrative activities which include policy creation and review, manage OHS budgets and contracts for both NYCT and MTAHQ and temporary contract budgets, personnel, contract interpretation, temporary staffing contracts, contracts for external medical consultants and related services, procurement, inventory management and timekeeping. Also, responsible for directing, managing and coordinating all activities with OHS medical records oversight for internal and external parties. This position will oversee the MTA internal controls process for OHS. Additionally, will be the point person for renovation activities with MTA Real Estate, relating to the renovation and construction of new Medical Assessment Facilities. This position ensures medical staff certification compliance and renewals. Manages medical policy development and review.
Responsibilities:

• Budget & Contracts
  a) Leading the annual budgeting and planning process, which includes creating, monitoring, and administering departmental budgets.
  

  b) Ensuring all financial activities such as contracts and invoicing with relevant accounting principles, internal controls, and agencies policies.

  c) Managing the entire contract lifecycle, including negotiation, execution, documentation, monitoring, and closeout which includes but not limited to medical equipment, sleep apnea contract, SILCA contract, software contracts, etc.

  d) Manage all activities associated with Medical Services and contractors.

  e) Responsible for special assignments such as managing the Medical Standards contract ($5M) to revise the medical standards, FMLA ($10M) and UAP ($9M). In addition, this position is responsible for the rehabilitation of all MTA agencies’ Medical Assessment Centers.

  f) Point person for OHS new needs process



• Medical Administration Responsibilities
  a) Responsible for directing the development, administration and enforcement of OHS and other departmental procedures to ensure all MTA agency-wide compliance with DOT regulations and agency policies.
  

  b) Develop standards regarding classification, retention, and access to medical records (over 150K files). Manage the research and analysis of data in support of internal and external audits and investigations primarily handled by the Medical Records Unit.

  c) Direct the development of medical record guidelines and procedure manuals to reflect State and Federal requirements.

  d) Responsible for the Internal Control Review Program. These annual cycle programs are created and reviewed by MTA Audit to ensure procedures are and adhere such as; the reduction of waste, finance payment errors, fraud and mismanagement which can negatively impact the operation. This is in place to ensure compliance with internal policies, State and Federal regulations

  e) Responsible for directing, managing and coordinating all activities with architects, contractors, external departments and MTA Real Estate, relating to the renovation and construction of Medical Assessment Facilities

  f) This position will also be a liaison for handling personnel and labor relations issues, Contracts, and Budgets. This position will be responsible for the following contracts and budgets for MTA Headquarters, NYCT, and both Railroads (LIRR/MNR):
  i) UAP
  ii) Medical Standards
  iii) All temporary staff contracts
  iv) Medical Supplies Contracts



• Staffing
  a) Assist in creating and managing OHS job descriptions
  

  b) OHS central point of contact for staffing actions for NYCT and HQ employees

  c) Liaising with the human resources department on matters such as recruitment, onboarding and performance evaluations.

  d) Implementing and enforcing Occupational Health related policies and procedures and participating in personnel issues such as hiring, promotions, and disciplinary actions.



• OHS Policy and Procedure
  a) Draft and Edit Content: Write, format, and edit high-quality policies, SOPs, work instructions, and user manuals.
  

  b) Collaborate with SMEs: Interview subject matter experts (SMEs) to gather information, analyze processes, and ensure documentation accuracy.

  c) Compliance & Research: Ensure all policies adhere to federal, state, and industry-specific regulations, identifying potential risks to mitigate or eliminate them.

  d) Continuous Review: Conduct regular audits and updates of existing procedures to ensure they are current and reflect actual work processes, avoiding "outdated procedure" issues.

• Performs other duties as assigned


• Complies with all policies and standards


• May be required to work hours outside regular work hours, as applicable


• Observes the work performed by contractors, as applicable


• Reviews invoices and approves them if the work has contractual standards, as applicable


• Addresses performance issues with the contractor when possible, as applicable


• Escalates issues to other parties when needed, as applicable

Education:

• Bachelor’s Degree in Arts/Sciences (BA/BS) in Human Resources, Public Administration, Business Administration, Occupational Health Public Health or related area or an equivalent combination of education and experience may be considered in lieu of a degree Required


• Master’s degree in Arts/Sciences (MA/MS) Finance or Business/Public Administration Preferred

Experience:

• Minimum 10 years experience, of which six (6) years are to be in a department head and/or managerial and/or leadership role in a large, multi-faceted, fast-paced organization or governmental body preferred. Required

Skills and Abilities:

• An equivalent combination of education from an accredited college and experience may be considered in lieu of a degree; master’s degree preferred. Preferred


• Must have knowledge of public health administration. Required


• Excellent communication and interpersonal skills. Required


• Excellent organizational and presentation skills. Required


• Demonstrated ability to work with all internal levels within a given organization. Required


• Demonstrated ability to communicate and interact well with external agencies. External agencies may include the Governor’s Office for New York State, New York City government, elected and other public officials, as well as any staff located at other federal or state agencies or authorities. Required


• Demonstrated ability to work in a high profile, high pressure environment effectively. Required


• Demonstrated ability to communicate effectively with key internal and/or external stakeholders. Required


• Must have strong managerial skills to effectively direct a staff of professional and technical employees in implementing the short- and long-term goals and direction for the area of responsibility. Required


• Demonstrated ability to complete short- and long-term projects effectively and as efficiently as possible. Required


• Demonstrated analytical capabilities and quantitative skills. Required


• Demonstrated proficiency in Microsoft Office Suite or comparable applications, i.e., Word, Excel, PowerPoint, and Outlook. Required


• Familiarity with the MTA’s policies and procedures. Preferred


• Familiarity with the MTA’s collective bargaining procedures Preferred


• Strong understanding of financial systems, procurement rules, and accounting principles. Required

Final salary is determined experience, skillset, and alignment with compensation practices. The posted range reflects expected compensation and may be updated as market or business needs evolve.
To be eligible for consideration for a new role, current MTA employees must complete at least one year of service in their current role prior to applying. Additionally, eligibility to interview is contingent upon maintaining a satisfactory record of job performance, attendance, and disciplinary conduct.
Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
How to Apply:
For Internal Applicants:
Log in to the My MTA Portal, click on the My Job Search tile, select the Careers link, search for the desired position, click Apply, and follow the on-screen instructions.
For External Applicants:
Visit www.mta.info, click the “Careers” link located in the footer under the "The MTA" section, then click on “See All Open MTA Positions”.
Search for the desired position, click Apply, and follow the instructions.
Comprehensive Benefits & Total Rewards Package:
Transportation & Financial Benefits

• Commuting Made Easy – Enjoy a complimentary MTA transportation pass, plus access to tax-advantaged commuter benefits to maximize your savings.


• Premium Health Coverage at Low Cost – Access high-quality individual, family and domestic partner healthcare, dental, vision and life insurance plans.


• Secure Your Future – Build long-term financial security through pension plans and retirement savings accounts designed for eligible employees.

Time Off & Work-Life Balance

• Generous Time Away – Recharge with substantial paid time off and comprehensive holiday schedules that support your personal and family commitments.


• Holistic Support Services – Access our dedicated Work Life Services team and Office of the Chaplains unit for personal guidance and support when you need it most.

Professional Growth & Development

• Learning & Development Program – Advance your career through structured professional development opportunities, skills training, and leadership programs tailored to support your growth within the organization.


• Educational Investment – Pursue your career goals with in-house training and professional development, tuition reimbursement support, and partnerships with educational institutions.

Employee Experience & Community

• Employee Assistance Programs – Comprehensive support services to help you navigate life's challenges with confidence and resources.


• Discounts & Perks – Take advantage of MTA employee discount programs offering savings on products and services.


• Connect & Belong – Join our vibrant Employee Resource Groups to build meaningful connections, share experiences, and contribute to an inclusive workplace culture.

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.