Temporary Grants Assistant Jobs (NOW HIRING)

Compensation:

$55,495
This is a fixed-term position through February 2027.

CompensationType:

Exempt

Employment Type:

Temporary (Fixed Term)

Grade:

E04

Position Summary

This position ensures the integrity of the college financial operations by maintaining internal controls, compiling, verifying, and analyzing account information including reconciling transactions, resolving discrepancies, preparing and providing financial reports and other accounting duties.

MAJOR DUTIES

• Maintain the College's system of solid internal financial controls and adhere to accounting policies and procedures.

• Serve as a Business Office liaison for external agencies and internal departments.

• Review, audit, analyze, and reconcile assigned budgets and accounts; prepare and process budget transfers, budget revisions, and journal vouchers in accordance with grant needs and expenditure timelines; update budgets to reflect actual revenue and expenditures; audit for errors and discrepancies and make appropriate adjustments; initiate and process other transactions as needed.

• Provide administrative support in the review, preparation, and development of assigned budgets, including the preparation of tentative and adoptive budgets; prepare income and expenditure projections to assist with budget preparations; analyze program, personnel, and project costs to provide recommendations concerning budgetary allocations; review expenditures to assure compliance with program guidelines.

• Monitors program and department budgets of assigned grants; determine fund availability and eligibility for grant purchases and hires; monitor use of funds by deciphering between allowable and non-allowable grant purchases.

• Provide consultation to administrators and personnel concerning accounting and budgetary functions; respond to inquiries and provide detailed and technical information concerning related accounts, budgets, standards, practices, requirements, laws, codes, regulations, policies, and procedures.

• Collect time and effort reporting as required; assist in the preparation and maintenance of inventory listings for federally funded programs and other programs as required.

• Submits requests for reimbursements to program managers and granting agencies.

• Responsible for assuring grant accounts receivable billing is completed on a timely basis.

• Works with payroll on grant related compensation issues and pay redistributions.

• Ensures accuracy and compliance with grant requirements, college policy and procedures, state, federal regulations, and generally accepted accounting principles.

• Attend professional development trainings, workshops, or seminars on grants and categorical programs as directed and stay informed on current grant management, policies, and federal and state laws and regulations; attend and participate in various meetings and budget-related committees as assigned.

• Provide accounting control of College assets, liabilities, revenue and expenditures through the general ledger. Initiate, approve, authorize and monitor budget and journal entries for assigned departments.

• Set up and maintain general ledger account numbers, monitor and establish user permissions, and participate in the month-end and year-end closing procedures.

• Assist with the preparation of annual budgets, budget adjustments, and the Annual Comprehensive Financial Report (ACFR).

• Regularly communicate with agencies, auditors, departments, or project directors on matters pertaining to enforcing policies and procedures, purchasing, budgets, expenditures, asset management, allowable costs, travel, staffing, time and effort reporting and record retention.

• Provide requested supporting documentation, ad hoc reports and reconciliations to auditors and agencies as required.

• Perform mock or internal audits and provide related evaluations and recommendations.

• Duties may include involvement in the development, implementation, evaluation or close-out and reporting of federal, state, local, private or foundation grants and financial award or appropriation.

• Duties may include assistance in any other assigned accounting areas such as capital/tracked assets and payroll accounting.

• Strong organizational and communication skills with the ability to multi-task, prioritize, maintain confidentiality and meet deadlines.

• Customer-service focused, favorably representing the College and Business Office at all times.

• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• In-depth understanding of Generally Accepted Accounting Principles (GAAP).

• Through knowledge of Governmental Accounting Standards Board (GASB) guidelines.

• Working understanding of the Code of Federal Regulations Title 2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, And Audit Requirements for Federal Awards.

• Ability to gain understanding of and ensure compliance with numerous agency-specific regulations and guidance pertaining to individual awards and projects.

• Knowledge of New Mexico Higher Education Department (NMHED) policies and procedures.

• Adherence to Board and College policies and procedures.

• Strong computer skills and job-related software programs with advanced MS Excel and Word skills.

• Skill in decision making and problem solving, organization and project management.

• Solid skills in interpersonal relations including dealing effectively with a wide range of constituencies in a diverse community internally and externally.

• Effective skill in oral and written communication.

SUPERVISORY CONTROLS

The Budget Officer provides leadership in terms of subject matter expertise, workflow management and adherence to established internal control processes, ensuring accuracy of work product and compliance with policies and procedures. The Senior Accountant serves as a lead accountant to this position.

GUIDELINES

Guidelines include adherence to College employee handbook, internal controls, GAAP, GASB standards, 2 CFR Part 200, granting agency specific regulations, NMHED guidelines, and College policies and procedures. These guidelines require judgment, selection and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the position.

• The purpose of this position is to perform accounting duties in support of the College financial operations. Success in this position contributes to the efficiency and effectiveness of those operations.

CONTACTS

• Contacts are typically with co-workers, other College employees, external agencies, auditors, and students.

• Contacts are to provide financial information, reconciliations, support or other related services; to exchange information; resolve problems; or to justify, defend financial positions.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, or stooping.

• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Bachelor's degree or higher in Accounting, Finance, or Business.

• Knowledge and level of competency demonstrated by successfully passing a departmental accounting test if required.

• Ability to be bonded.

The following REQUIRED documents must be submitted with application in order to be considered. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".

• Cover Letter (Required)
• Curriculum Vitae (CV) or Resume (Required)
• List of 3 Supervisor References. (Required)
• Unofficial Transcripts with qualifying degree conferred. (Required)
• Letters of Recommendation (Optional)

This position will remain open until filled with the first review of applications occurring on Monday, June 22, 2026.

EEO STATEMENT: San Juan College is dedicated to providing equal employment and educational opportunities without regard to race, color, religion, sex, national origin, disability, age, genetic, veteran's status, or on the basis of any other category protected under federal, state and local laws.