Temporary Grants Assistant Jobs (NOW HIRING)

Job Posting Location:
Claremont, CA
Job Posting Title:
CGU- Temporary Grant Accountant, Grants & Sponsored Research
Job Description:
POSITION TITLE: Temporary Grants Accountant
This is a temporary, one-year appointment with the potential for extension based on institutional needs.
SALARY RANGE: $27.00- $31.00 HOURLY
Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation
Primary Purpose/General Description
Reporting to the Senior Grant Accountant, the Grant Accountant assists the Office of Finance and Administration in all grant monitoring administration, compliance, grant accounting, and financial reports of awarded grants through their final closing.
Description of Duties and Responsibilities
Essential Functions
Grant accounting:

• Review invoices, requisitions and expense reports for appropriate spend categories
• Review transactions for compliance with University, State and Federal compliance
• Reconcile grant activity as recorded in Workday against subsidiary ledgers
• Research the causes of errors noted during the reconciliation process
• Review award for reporting and spending restrictions.
• Determine appropriate indirect cost base and rate.
• Ensure indirect cost rates and cost basis have been applied in accordance with grant agreement

Grants' assistance:

• Assist with grant subaward monitoring and compliance.
• Assist in meetings with Principal Investigator/Budget Officer (PI/BO) when grant is awarded to review responsibilities for grant management and reporting.
• Assist in subsequent meetings to maintain communication throughout and at the conclusion of the grant.
• Assist Principal Investigator/Budget Officer complete effort reporting
• Assist Principal Investigator/Budget Officer complete required financial reporting.

Reporting:

• Provide monthly grant expense reports to Principal Investigators (PI) and Budget Officers.(BO)
• Periodically update PI/BO on available grant funds.
• Prepare funding draws from Federal Agencies (DOE, NIH, NSF).
• Prepare/coordinate with other offices for required annual, semi-annual, and quarterly reports for State, Federal and private Agencies.
• Submit final financial reports within sponsor designated deadlines.
• Provide grant data for annual and ad hoc audits.

Close grants: Carry out grant closing reconciliation and corrections.
Provide compliance assistance:

• Assist in the University's communication and education of the applicable policies and regulations relating to State, Federal and private grants.
• Assist in the maintenance of resources for compliance.

Required Knowledge, Skills and Abilities

• Excellent communication skills, both written and oral
• Experience with Microsoft Office Suite (specifically Excel, Outlook and Word)
• Ability to communicate processes and procedures required of PI for grant administration and management.
• Ability to manage multiple projects, to anticipate information needs of faculty and staff relating to grants, and to respond to new/ambiguous situations with tact and judgement.
• Must possess a high level of accuracy and be detail oriented.
• Excellent interpersonal, problem-solving and organizational skills.
• Ability to learn new software and technologies quickly.

Preferred Criteria
In addition to the above prerequisites, the ideal candidate enjoys working collaboratively with staff and faculty and enjoys customer service-related experiences.
Qualification Standards
EDUCATION:
Bachelor's degree in accounting and/or Finance or any combination of education, training, or experience that provides the required knowledge, skills, and ability.
EXPERIENCE:
One to five years' experience in accounting and/or grants and sponsored programs plus analytical ability and PC fluency including extensive knowledge of Excel. Experience in higher education is preferred.
REQUIRED LICENSES:
None
SUPERVISORY RESPONSIBILITY:
None
REPORTS TO:
Senior Grant Accountant
GROOMING AND APPEARANCE:
Claremont Graduate University seeks to maintain a neat and professional image at all times.
HOURS:
The regular hours for this position are 8:30 a.m. until 5:00 p.m., Monday through Friday. Hours may vary due to needs of the University or department. Must be willing to work rotating shifts and overtime as needed.
CLASSIFICATION AND STATUS:
This is a temporary non-exempt, benefit-based, full-time, 12- month position.
Physical Activities
Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
☐ Never ☒ Occasionally ☐ Constantly
Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
☐ Never ☒ Occasionally ☐ Constantly
Remaining in a stationary position, often standing or sitting for prolonged periods.
☐ Never ☐ Occasionally ☒ Constantly
Moving about to accomplish tasks or moving from one worksite to another.
☐ Never ☒ Occasionally ☐ Constantly
Adjusting or moving objects up to __ pounds in all directions.
☐ Never ☒ Occasionally ☐ Constantly
Communicating with others to exchange information.
☐ Never ☐ Occasionally ☒ Constantly
Repeating motions that may include the wrists, hands and/or fingers.
☐ Never ☐ Occasionally ☒ Constantly
Operating machinery and/or power tools.
☒ Never ☐ Occasionally ☐ Constantly
Operating motor vehicles or heavy equipment.
☐ Never ☒ Occasionally ☐ Constantly
Assessing the accuracy, neatness and thoroughness of the work assigned.
☐ Never ☐ Occasionally ☒ Constantly
Environmental Conditions
Low temperatures.
☒ Never ☐ Occasionally ☐ Constantly
High temperatures.
☐ Never ☒ Occasionally ☐ Constantly
Outdoor elements such as precipitation and wind.
☐ Never ☒ Occasionally ☐ Constantly
Noisy environments.
☐ Never ☒ Occasionally ☐ Constantly
Hazardous conditions.
☒ Never ☐ Occasionally ☐ Constantly
Poor ventilation.
☒ Never ☐ Occasionally ☐ Constantly
Small and/or enclosed spaces.
☐ Never ☒ Occasionally ☐ Constantly
No adverse environmental conditions expected.
☒ Never ☐ Occasionally ☐ Constantly
Physical Demands
Sedentary work that primarily involves sitting/standing.
☐ Never ☐ Occasionally ☒ Constantly
Light work that includes moving objects up to 20 pounds.
☐ Never ☒ Occasionally ☐ Constantly
Medium work that includes moving objects up to 50 pounds.
☒ Never ☐ Occasionally ☐ Constantly
Heavy work that includes moving objects up to 100 pounds or more.
☒ Never ☐ Occasionally ☐ Constantly
EEO Statement:
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, religion, gender and/ or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, sex, age, sexual orientation, or physical disability or any other legally protected basis in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972, Title I of the American Disabilities Act of 1990 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women. This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.
This job description defines the essential or fundamental job duties of the employment position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.
It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Successful completion of criminal background and DMV checks required for final candidate.