Executive Assistant to the CEO & President
Exceptional Executive Assistant Opportunity – Medical Device Industry
Are you an Executive Assistant who thrives in a fast-paced, executive environment? Our client, an innovative publicly traded medical device company located near Irvine, CA, is seeking a highly organized, proactive professional to become the trusted right hand to the CEO & President while also supporting the Executive Leadership Team. This is a full-time and direct hire opportunity.
This is far more than a traditional administrative position—it's an opportunity to play a key role in supporting executive leadership, collaborating with the Board of Directors, and contributing to the success of a growing organization.
What You'll Do
As the Executive Assistant, you'll serve as a strategic partner to the CEO, ensuring priorities are executed seamlessly while managing multiple high-profile initiatives.
Key responsibilities include:
- Serve as a trusted partner to the President & CEO, providing high-level executive support while assisting the Executive Leadership Team as needed.
- Manage complex executive calendars, prioritize competing demands, coordinate meetings, and proactively anticipate scheduling needs.
- Create and refine executive correspondence, reports, presentations, Board materials, and other business documents with exceptional quality and professionalism.
- Lead all Board of Directors coordination, including meeting logistics, agendas, Board books, minutes, resolutions, and follow-up on key action items.
- Build and maintain strong relationships with Board members, executives, employees, customers, investors, and external partners while serving as a key representative of the executive team.
- Partner on strategic initiatives, cross-functional projects, and high-priority business objectives.
- Plan and execute executive meetings, Board meetings, and onsite or virtual events, ensuring every detail is handled seamlessly.
- Coordinate complex domestic and international travel, including flights, hotels, ground transportation, visas, and detailed itineraries.
- Manage executive travel and expense reporting using Concur or a comparable expense management system.
What We're Looking For
The ideal candidate is confident, resourceful, and thrives in a dynamic executive environment.
Qualifications include:
- Bachelor's degree preferred; 7–10+ years of experience supporting a CEO, President, or other C-level executives.
- Proven experience partnering with a Board of Directors, including Board meetings, materials, agendas, minutes, and executive communications.
- Public company experience with knowledge of corporate governance, SEC reporting, and highly confidential Board matters preferred.
- Expertise in managing complex executive calendars, international travel, and multiple priorities across time zones.
- Experience supporting executives in the medical device, biotechnology, life sciences, or healthcare industry is highly preferred.
- Exceptional communication, organizational, and relationship-building skills with meticulous attention to detail.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Microsoft Teams or Zoom.
- Highly organized, proactive, and able to deliver polished, high-quality work with minimal direction.
Why This Opportunity?
This is a unique opportunity to become an integral member of an executive leadership team where your contributions will have a direct impact on the success of the organization. If you're looking for a highly visible role that offers variety, challenge, and the opportunity to work alongside senior leadership in an innovative, growing company, we'd love to hear from you.