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Technical Secretary Jobs in Springfield, IL (NOW HIRING)

State of Illinois

OFFICE COORDINATOR

Springfield, IL · Hybrid

$4.2K - $5.6K/mo

The successful candidate will perform paraprofessional or technical secretarial and office support functions; paraprofessional or technical work is coordinative in nature and involves the application ...

Illinois Secretary of State

Executive III

Springfield, IL · On-site

$5.9K - $11K/mo

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Executive III Division ... Responds to complex and technical inquiries from filers, financial institutions, etc. concerning ...

Illinois Secretary of State

Executive III

Springfield, IL · On-site

$5.9K - $11K/mo

Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Executive III Division ... Responds to complex and technical inquiries from filers, financial institutions, etc. concerning ...

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All JobsTechnical Secretary JobsTechnical Secretary Jobs in Springfield, IL

Technical Secretary information

See Springfield, IL salary details

$6

$19

$46

How much do technical secretary jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for technical secretary in Springfield, IL is $19.19, according to ZipRecruiter salary data. Most workers in this role earn between $13.79 and $18.10 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a technical secretary, and why are they important?

A Technical Secretary should possess strong organizational skills, attention to detail, and proficiency in office administration, often supported by a secretarial diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, document management systems, and sometimes industry-specific tools is essential. Excellent communication, time management, and discretion are vital soft skills that set exceptional Technical Secretaries apart. These abilities ensure efficient office operations, accurate documentation, and effective support for technical teams or executives.

What is the difference between Technical Secretary vs Administrative Assistant?

AspectTechnical SecretaryAdministrative Assistant
CredentialsTypically requires office administration skills, sometimes technical knowledge or certificationsUsually requires general administrative skills, often no specialized certifications
Work EnvironmentOften in technical, engineering, or IT settingsCommon in various office environments across industries
Employer & Industry UsageUsed in technical industries, engineering firms, IT companiesWidely used across all industries and organizations
Job ResponsibilitiesHandling technical documentation, scheduling, supporting technical staffManaging correspondence, scheduling, general office tasks

The main difference between a Technical Secretary and an Administrative Assistant lies in their focus and work environment. Technical Secretaries often support technical teams with specialized documentation and technical tasks, while Administrative Assistants handle broader administrative duties across various industries. Both roles require strong organizational skills, but Technical Secretaries typically have more technical knowledge relevant to their industry.

What are the main responsibilities of a technical secretary?

A Technical Secretary is responsible for providing administrative and clerical support to technical teams or departments. This includes tasks such as preparing and formatting technical documents, organizing meetings, managing files and correspondence, and maintaining records. They may also assist in coordinating projects, handling technical data, and ensuring that all documentation meets organizational standards. Strong organizational, communication, and technical skills are essential for success in this role.

How does a technical secretary typically support project teams in a technical environment?

A Technical Secretary plays a key role in supporting project teams by managing documentation, coordinating meetings, and ensuring accurate record-keeping. They often handle the preparation and distribution of technical reports, assist with scheduling and follow-up on action items, and maintain communication between team members and external stakeholders. This support helps technical staff focus on their specialized tasks, while ensuring that project timelines and administrative requirements are consistently met. Collaboration is frequent, as Technical Secretaries often work closely with engineers, project managers, and other administrative personnel to keep projects running smoothly.
What are popular job titles related to Technical Secretary jobs in Springfield, IL? For Technical Secretary jobs in Springfield, IL, the most frequently searched job titles are:
What job categories do people searching Technical Secretary jobs in Springfield, IL look for? The top searched job categories for Technical Secretary jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Technical Secretary jobs? Cities near Springfield, IL with the most Technical Secretary job openings:
Technical Secretary jobs near you

Executive Secretary 24-E-16

Illinois Attorney General (IL)

Springfield, IL • On-site

$55K - $85K/yr

Full-time

Re-posted 25 days ago

Job description

Summary of Duties and Responsibilities The Executive Secretary performs highly responsible and confidential administrative and secretarial duties which includes receiving, screening and routing correspondence. As secretary to a Division Chief, the Executive Secretary shall conduct special projects and studies by gathering data, coordinating, monitoring and completing assigned projects. Additionally this position shall aid in the analysis and interpretation of data and prepare reports.

The Executive Secretary maintains schedules and makes travel arrangements. This position performs confidential secretarial functions for the Division Chief and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations. The Executive Secretary may assist support staff by directing and coordination activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives.

This position shall serve as resources to other office staff and provide guidance in resolving more complex or technical problems. The Executive Secretary shall perform other duties as required. Qualifications This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience.

The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required.

Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position. Supplemental Information This position requires in office attendance.

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