ZipRecruiter

Log In

1

School Secretary Jobs in Springfield, IL (NOW HIRING)

GovernmentJobs.com

Legal Secretary 25-07

Springfield, IL · On-site

$43K - $59K/yr

Knowledge, skill and mental development equivalent to completion of 2 years legal secretarial or business college and 1 year secretarial experience or high school graduate (GED) and 3 years ...

GovernmentJobs.com

Legal Secretary

Springfield, IL · On-site

$43K - $59K/yr

Knowledge, skill and mental development equivalent to completion of 2 years legal secretarial or business college and 1-year secretarial experience or high school graduate (GED) and 3 years ...

Illinois Attorney General

Legal Secretary

Springfield, IL · On-site

$48K - $61K/yr

Qualifications Knowledge, skill and mental development equivalent to completion of 2 years legal secretarial or business college and 1-year secretarial experience or high school graduate (GED) and 3 ...

next page

Showing results 1-20

All JobsSchool Secretary JobsSchool Secretary Jobs in Springfield, IL

School Secretary information

See Springfield, IL salary details

$9

$18

$27

How much do school secretary jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for school secretary in Springfield, IL is $18.67, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $21.68 per hour, depending on experience, location, and employer.

What is the difference between School Secretary vs School Administrative Assistant?

AspectSchool SecretarySchool Administrative Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; additional administrative training or certification beneficial
Work EnvironmentFront office of schools, interacting with students, parents, staffOffice setting within schools, supporting administrative tasks
Employer & Industry UsagePublic and private schools, educational institutionsSame as School Secretary, often overlapping roles

The main difference between a School Secretary and a School Administrative Assistant lies in their typical responsibilities and titles. While both roles support school operations and require similar credentials, the School Secretary often handles front desk duties, student records, and communication, whereas the School Administrative Assistant may have a broader scope of administrative tasks. Both positions are essential in educational settings and frequently searched for interchangeably by job seekers.

What does a school secretary do?

A school secretary is responsible for managing the administrative tasks that keep a school running smoothly. They greet visitors, answer phone calls, handle correspondence, maintain student records, and assist the principal and teachers with scheduling and communication. School secretaries also help organize school events, manage supplies, and ensure that daily operations are efficient and organized.

What are some common challenges faced by school secretaries and how can they be managed effectively?

School secretaries often manage a wide variety of tasks simultaneously, including handling parent inquiries, supporting teachers, maintaining records, and coordinating schedules. One common challenge is balancing these competing demands while maintaining accuracy and a welcoming demeanor. Effective time management, clear communication, and familiarity with school management software are key to staying organized. Building good relationships with staff and understanding school procedures also help streamline workflows and reduce stress.

Is it hard to be a school secretary?

Being a school secretary involves managing administrative tasks such as answering phones, maintaining records, and assisting staff and students. The job requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities in a busy school environment, often during standard school hours.

What are the key skills and qualifications needed to thrive as a school secretary?

To thrive as a School Secretary, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, student information systems, and basic bookkeeping tools is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help you manage interactions with students, staff, and parents effectively. These competencies ensure the smooth operation of the school office and support a positive and efficient learning environment.

What does a school secretary do?

As a school secretary, you work in the main office and help make sure the school runs smoothly day to day. Your job duties include data entry, scheduling, answering the general phone line, distributing mail for school staff, and maintaining school records. Your responsibilities also include signing in visitors to the school and directing them to the correct location, calling a child out of class to sign them out to their parents, and communicating information about school events to staff, students, and parents.

More about School Secretary jobs
What are the most commonly searched types of School Secretary jobs in Springfield, IL? The most popular types of School Secretary jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for School Secretary jobs? Cities near Springfield, IL with the most School Secretary job openings:
School Secretary jobs near you
Infographic showing various School Secretary job openings in Springfield, IL as of August 2026, with employment types broken down into 78% Full Time, and 22% Part Time. Highlights an 100% In-person job distribution, with an average salary of $38,825 per year, or $18.7 per hour.

Substitute Secretary

Ball Chatham School District

Chatham, IL • On-site

$16 - $18/hr

Other

Posted 8 days ago

Job description

Substitute Secretary

JobID: 4860

Position Type:

Substitute/ Substitute Secretary/Clerical

  • Date Posted:

    7/24/2026

  • Location:

    District-wide

  • Date Available:

    08/13/2026

  • Closing Date:

    05/27/2027

Ball-Chatham Substitute Secretary

Ball-Chatham School District is seekingmotivated and passionate individualsto join ourTitan Talentas

Substitute Secretaries for the 2026-2027 school year.

About the Role

Are you an organized, detail-oriented professional with excellent communication and interpersonal skills? Do you thrive in a fast-paced environment and enjoy assisting students, staff, and parents? Ball-Chatham CUSD #5 is seekingSubstituteSecretariesto join our team! If you are adedicated, resourceful, and friendlyprofessional looking to contribute to a positive school environment, we encourage you to apply!

Why Join Us?

  • Supportive and welcoming school community

  • Opportunity to make a meaningful impact on students and staff

Key Responsibilities:

  • Greet and assist office visitors, staff, and students with warmth and professionalism

  • Answer and direct incoming calls, take messages, and provide general information

  • Manage student attendance records and input daily attendance calls

  • Issue passes for student appointments and tardy arrivals

  • Organize and distribute teacher mail and homework requests

  • Assist with student recognition programs and school registration

  • Oversee office aides and maintain a well-organized office environment

  • Monitor visitors through the front entrance and ensure security protocols are followed

  • Maintain confidentiality and professionalism in all interactions

Qualifications & Skills:

  • High school diploma or equivalent

  • Ability to pass a fingerprint criminal and DCFS background check

  • Proficiency inMicrosoft Office and Google Suite

  • Strong communication, organization, and multitasking skills

  • Ability to read, learn, and interpret complex rules and regulations

  • Excellent interpersonal skills with the ability to exercisetact and diplomacy

  • Ability to lift up to40 lbsand perform physical tasks as needed

Work Conditions:

  • Engaging and dynamic school environment

  • Duties include standing, walking, lifting, bending, and working around office equipment

  • Interaction with students, parents, faculty, and visitors daily

To be considered for this position, you must:

  • Maintain the qualifications and applicable licensure outlined in the job description.

  • Pass abackground check/fingerprinting.

  • Complete and submit theONLINE application.

Pay Range: $16.00-$18.00 per hour

Job Description: Secretary (https://docs.google.com/document/d/1Ada1mOFtekGxUFOP7SGa465CQ6D_DBqC/edit?usp=sharing&ouid=111410977583109680218&rtpof=true&sd=true)

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. This job description reflects the general requirements necessary to perform the job identified. Duties, responsibilities, and activities may change at any time with or without notice.

EEO STATEMENT

Ball-Chatham provides equal employment opportunities to all persons regardless of their race; color; creed; religion; national origin; sex; sexual orientation; age; ancestry; marital status; arrest record; military status; order of protection status; unfavorable military discharge; citizenship status provided the individual is authorized to work in the United States; use of lawful products while not at work; being a victim of domestic or sexual violence, or gender violence; genetic information; physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation; pregnancy, childbirth, or related medical conditions; credit history, unless a satisfactory credit history is an established bona fide occupational requirement of a particular position; or other legally protected categories.

'); function setUpPageBreaks(){h = 0; try{}catch(ex){}} var h = 0 setTimeout("setUpPageBreaks()",100) document.write('

Apply