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Parttime Secretary Jobs in Springfield, IL (NOW HIRING)

Memorial Health

Part Time Unit Secretary

Springfield, IL · On-site

$16.77 - $25.99/hr

Performs complex secretarial and receptionist functions including ordering and stocking needed supplies and equipment, filing, copying, and printing patient data reports for the department. Patient ...

Memorial Health

Part Time Unit Secretary

Springfield, IL

$16.77 - $25.99/hr

Performs complex secretarial and receptionist functions including ordering and stocking needed supplies and equipment, filing, copying, and printing patient data reports for the department. Patient ...

WESTCARE INC

Case Manager--part time (51103)

Lincoln, IL · On-site

$19.20 - $21.20/hr

Previous experience in a secretarial position, preferably in a social service setting * Must be highly organized, detail focused, and have excellent time management * Must possess strong computer ...

WESTCARE INC

Case Manager--part time (51103)

Lincoln, IL

$19.20 - $21.20/hr

Previous experience in a secretarial position, preferably in a social service setting * Must be highly organized, detail focused, and have excellent time management * Must possess strong computer ...

All JobsParttime Secretary JobsParttime Secretary Jobs in Springfield, IL

Parttime Secretary information

See Springfield, IL salary details

$24.3K

$45.5K

$62.4K

How much do parttime secretary jobs pay per year?

As of Aug 19, 2026, the average yearly pay for parttime secretary in Springfield, IL is $45,536.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,200.00 and $52,000.00 per year, depending on experience, location, and employer.

What is a parttime secretary?

Part-time secretaries are administrative professionals who work fewer hours than a standard full-time schedule, often supporting office operations by handling tasks like scheduling, correspondence, and record-keeping. Their flexible hours make them ideal for businesses that need administrative help but do not require a full-time staff member. Part-time secretaries may work mornings, afternoons, or a set number of days per week, depending on the employer’s needs. They are essential for maintaining organization and ensuring smooth communication within an office.

What are the key skills and qualifications needed to thrive as a parttime secretary?

To thrive as a Part-time Secretary, you need strong organizational skills, attention to detail, and basic office administration experience, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and scheduling systems is typically required. Excellent communication, multitasking, and time management skills help you stand out in this role. These abilities are crucial for efficiently supporting office operations, managing multiple tasks, and ensuring smooth workflow even within limited hours.

What are some common challenges faced by parttime secretaries in managing their workload?

Part-time secretaries often face the challenge of balancing a condensed workload within limited hours, which requires strong organizational and time management skills. Since they may not be present for the entire workweek, staying up-to-date with ongoing office communications and projects can be demanding. Effective coordination with colleagues and clear documentation are essential to ensure continuity and minimize disruptions. Additionally, part-time secretaries may need to quickly adapt to shifting priorities and multitask to support various departments efficiently.

What are popular job titles related to Parttime Secretary jobs in Springfield, IL?

For Parttime Secretary jobs in Springfield, IL, the most frequently searched job titles are:

What job categories do people searching Parttime Secretary jobs in Springfield, IL look for?

The top searched job categories for Parttime Secretary jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Parttime Secretary jobs?

Cities near Springfield, IL with the most Parttime Secretary job openings:

Parttime Secretary jobs near you
Infographic showing various Parttime Secretary job openings in Springfield, IL as of August 2026, with employment types broken down into 2% As Needed, 82% Full Time, 12% Part Time, and 4% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $45,536 per year, or $21.9 per hour.

Part Time Unit Secretary

Memorial Health

Springfield, IL • On-site

$16.77 - $25.99/hr

Part-time

Re-posted 22 days ago

Memorial Health rating

7.0

Company rating: 7.0 out of 10

Based on 176 frontline employees who took The Breakroom Quiz

414th of 888 rated healthcare providers

Job description

Min
USD $16.77/Hr.
Max
USD $25.99/Hr.
Overview
Shift 6:45am - 7:15pm with an every third weekend rotation
Serves as the primary communication and information "hub" for the unit, answering telephones and patient call lights and ensuring that appropriate parties receive information in an expeditious manner. Enters patient orders into the electronic medical record in a timely manner with a high degree of accuracy. Performs complex secretarial and receptionist functions including ordering and stocking needed supplies and equipment, filing, copying, and printing patient data reports for the department. Patient care tasks may be performed in accordance with established policies, procedures, and guidelines. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values.
Qualifications
Education:
• High school graduate or GED required, associates or bachelor's degree preferred.
Licensure/Certification/Registry:
•
Experience:
• Two (2) years secretarial or comparable clerical experience required.
• Medical Office Assistant certificate or one (1) year of business or other related college coursework may be considered in lieu of clerical experience.
Other Knowledge/Skills/Abilities:
• Demonstrates excellent interpersonal and customer service skills.
• Knowledge of medical terminology is strongly preferred.
• Proficient with personal computers and software (including Microsoft Excel, Word, Outlook, and PowerPoint).
• Demonstrates initiative, self-direction, motivation, and a proven ability to work successfully with a variety of people and disciplines.
Responsibilities
  1. Communication
  • Promptly and courteously greets others in a friendly manner.

  • Receives and directs others by using AIDET and Greet & Feet.

  • Within scope of job description, responds to questions and provides direction.

  • Facilitates telephone, verbal, written, and electronic communication with nursing staff, physicians, patients, and visitors promptly, accurately, and professionally.

  • Consistently uses the Physician Profile to ascertain the correct method/number to page physicians.

  • Updates and maintains call light system assignments accurately and efficiently during each shift.

  • Appropriately utilizes the Patient Tracking system in communicating with the Patient Placement Office.
  1. Information Processing
  • Prioritizes stat orders and immediate needs.

  • Processes orders accurately.

  • Accurately inputs data into the electronic medical record and maintains accurate paper records for those items that are not computerized.

  • Refers patient/visitor concerns to nursing and/or customer service staff.

  • Refers news media to nursing or public relations staff.

  • Demonstrates safe, accurate, and effective use of office equipment.

  • Writes legibly and clearly.

  1. Medical Records Maintenance
  • Assembles chart forms.

  • Puts patient identifier on all chart forms.

  • Thins charts when needed and forwards documents to Medical Records.

  • Files patient data after review by nurse.

  • Sends discharge patient record to Medical Records.

  • Gathers and copies appropriate paperwork from the RN for patient transfers to other units and facilities.

  • Manages large amounts of sensitive and confidential information concerning patient and family information in medical documents.

  1. Service Requisitions
  • In partnership with the Nursing Material Specialists, assures adequate supplies are available.

  • Reviews receipts of new supplies and equipment upon arrival; validates accuracy and places supplies in assigned location.

  • Sends service requisitions to interdisciplinary departments.

  • Promptly and accurately enters data and maintains unit activity sheets as directed.

  • Maintains equipment logs and facilitate maintenance of equipment with Biomed or appropriate department.

  1. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values:
  • SAFETY: Prevent Harm - I put safety first in everything I do. I take action to ensure the safety of others.

  • COURTESY: Serve Others - I treat others with dignity and respect. I project a professional image and positive attitude.

  • QUALITY: Improve Outcomes - I continually advance my knowledge, skills and performance. I work with others to achieve superior results.

  • EFFICIENCY: Reduce Waste - I use time and resources wisely. I prevent defects and delays.

  1. Unit Operations
  • Utilizes time and resources effectively and efficiently.

  • Assists in maintaining safe environment and reports unsafe conditions.

  • Completes assigned tasks accurately and timely.

  • Completes basic patient care tasks as directed by registered nurse.
  • Freshens drinking water.
  • Serves/collects food trays.
  • Responds to call lights and bed/chair alarms.
  • Provides 1:1 direct and constant patient observation as delegated.

  • Expedites timely admission, discharge, and transfer of patients to facilitate patient flow.

  • Participates in QI activities; maintaining logs, statistical records, and data collection.

  • Acts as a preceptor as needed.

  • Handles medications delivered from pharmacy directly or through the pneumatic tube system. Relocates these medications, in original containers, to designated secure storage locations or delivers directly to appropriate licensed staff.

  • May serve as the second person to witness the wasted amount of a controlled substance in the Pyxis.

  • Assists with stocking unit supply stations.

  1. Accountability
  • Complies with established policies, procedures, standards, and guidelines.

  • Follows the chain of command.

  • Consistently utilizes time and resources effectively and efficiently.

  • Maintains cleanliness of unit, service area, and equipment.

  • Cooperates with all members of the healthcare team.

  • Enthusiastically supports and participates in planned changes.

  • Accepts responsibility for accurate and timely completion of tasks as assigned.

  • Upholds the mission and vision of MHS.

  1. Performs other related work as required or requested.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.

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