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Teaching Secretary Jobs in Iowa (NOW HIRING)

Dubuque Community Schools

Guidance Secretary

Dubuque, IA · On-site

$19.40/hr

Secretarial/Clerical/Secretary Date Posted: 7/28/2026 Location: Thomas Jefferson Middle School 10 ... Schedule appointments for teachers, parents, and students (and write student passes). * Determine ...

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Teaching Secretary information

What is a teaching secretary?

Teaching Secretaries are administrative professionals who provide support to teachers, academic departments, or educational institutions. Their duties often include managing schedules, organizing teaching materials, handling correspondence, maintaining records, and assisting with classroom logistics. They play a crucial role in ensuring that teachers can focus on instructional duties by managing many of the day-to-day administrative tasks. Teaching Secretaries may also help coordinate events, communicate with students and parents, and support other educational activities as needed.

How does a teaching secretary typically interact with faculty and students on a daily basis?

A Teaching Secretary serves as a key liaison between faculty, students, and administration, often managing communications, scheduling, and classroom logistics. On a daily basis, they may coordinate meetings, handle correspondence, assist with the preparation of teaching materials, and respond to student inquiries. Their role requires excellent organizational and interpersonal skills to ensure smooth operations and effective support for both teaching staff and students.

What are the key skills and qualifications needed to thrive as a teaching secretary, and why are they important?

To thrive as a Teaching Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant diploma or certificate. Familiarity with educational software, word processing tools, and student information systems is typically required. Excellent communication, multitasking, and discretion are important soft skills for liaising with staff, students, and parents. These skills ensure smooth administrative operations, accurate record-keeping, and effective support for educational staff.

What is the difference between Teaching Secretary vs School Administrator?

AspectTeaching SecretarySchool Administrator
CredentialsTypically requires administrative or secretarial experience, often with a high school diploma or equivalentRequires higher education, often a degree in education, administration, or related fields
Work EnvironmentOffice within a school, supporting teachers and staffBroader school environment, overseeing overall school operations
Employer & Industry UsageUsed in schools to support daily administrative tasksUsed in educational institutions for leadership and management roles
Common Search & ComparisonOften compared for administrative support roles in schoolsCompared for leadership and management positions in education

The main difference between a Teaching Secretary and a School Administrator lies in their responsibilities and qualifications. Teaching Secretaries focus on administrative support within the school, while School Administrators oversee broader operations and management. Both roles are essential in the educational environment but serve different functions.

What are popular job titles related to Teaching Secretary jobs in Iowa?

For Teaching Secretary jobs in Iowa, the most frequently searched job titles are:

What job categories do people searching Teaching Secretary jobs in Iowa look for?

The top searched job categories for Teaching Secretary jobs in Iowa are:

What cities in Iowa are hiring for Teaching Secretary jobs?

Cities in Iowa with the most Teaching Secretary job openings:

Teaching Secretary jobs near you

Guidance Secretary

Dubuque Community Schools

Dubuque, IA • On-site

$19.40/hr

Full-time

Posted 19 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
7/28/2026
Location:
Thomas Jefferson Middle School
10 months; 8.0 hrs/day
Hourly rate: $19.40
POSITION RESPONSIBILITIES:
  1. Type, file, duplicate, mail - all correspondence related to the duties of the counselors.
  2. Handle all incoming calls. Schedule appointments for teachers, parents, and students (and write student passes).
  3. Determine student needs as students arrive to the office with passes and notify the appropriate person. Locate the nurse as required. Supervise students waiting in the office.
  4. Greet parents and newly enrolling students and assist office visitors.
  5. Assist with registration of new enrollees.
  6. Requesting transcripts/records of new enrollees and preparation of mailing transcripts/records.
  7. Preparation of cumulative and permanent record cards for all new enrollees.
  8. Maintenance of updating student cumulative and permanent records (general information, test results, grades, pictures, etc.).
  9. Organizing, maintaining and updating special needs folders and binders.
  10. Process AEA referrals, discipline referrals, progress reports.
  11. Assist in registration and orientation for grades 7 and 8. (In the future for grades 6, 7, and 8.) Duties include building a roster, collating and summarizing comments of teachers, completing forms, etc.
  12. Prepare information as initial step of scheduling.
  13. Assist the counselor and principal in charge of ITED's and ITBS to prepare for the testing, and in distribution, and collection of testing material.
  14. Assist in organizing make-up testing.
  15. Prepare cumulative folders and permanent record cards (photos, testing results, etc.)
  16. Prepare rosters, homebase lists, and/or reports for teachers, principals, counselors, etc. Maintain student adds/drops information in binder. Maintain class lists. Forward student adds/drops information to the Business Manager and Attendance Secretary.
  17. Preparation, printing, alphabetizing, distribution, completing corrections, filing of: report cards, mid-term progress reports, stick tabs, etc.
  18. All main frame (AS400 and Excel database) computer input; student information, schedules, reports, eighth period student activities, scheduling; as well as maintenance of same.
  19. Verify accuracy of principal's quarterly report with enrollment data.
  20. Schedule use of conference rooms.
  21. Staffing notifications for AEA staff and filing of all special education reports.
  22. Assist in the organization of guidance department curricular activities (e.g. career day, etc.)
  23. Assist other secretaries, as needs demand.
  24. Maintenance of Lost and Found items with distribution or dispersal of items throughout the school year.
  25. Demonstrates a commitment to multi-cultural nonsexist policies and practices.

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