Task Manager Jobs in Virginia (NOW HIRING)

This position supports Program Executive Office (PEO) Business Operations by managing tasking workflows, improving operational processes, and leading records management compliance. The role serves as a central coordination point for task tracking, information management, and communication across PEO offices, senior leadership, and external stakeholders.

Duties include:

• Support PEO Business Operations by improving and standardizing operations
• Create, maintain, and provide information management support for the Suspense Coordinators
• Communicate with the PEO Offices and subject matter experts as it relates to the assigned work
• Conduct independent verification and validation and support to internal offices to ensure PEO processes are clear, fact-based, accurate, outcome-driven, and consistent with external guidance
• Create and maintain the Weekly Activity Report, SITREP and Bi-weekly Quad Chart

Tasking/NCERTS Duties include:

• Ensure timely completion of actions and collaborate with other Directorate Lead Suspense Coordinators to resolve task(s) related issues or to negotiate task due dates (extensions)
• Support and attend the PEO Services Suspense Coordinators' Meetings and disseminate pertinent information, policies, and procedures obtained from these meetings to PEO leadership, offices, and subject matter experts (SMEs) promptly.
• Serve as a primary Tasking Suspense Coordinator for PEO offices involving NCERTS Taskers to include those from external agencies, internal offices, and staff packages via the Tasker Request Form
• Support the weekly PEO Services Suspense Coordinator and ad-hoc tasker tag up meetings
• Perform outreach with suspense coordinators and managers throughout PEO Offices
• Brief PEO leadership, PEO Front Office and/or the GPOC of new taskers received promptly at the request of the Government status of all current taskers. (CDRL: Reports, Briefings, Evaluations, Technical Assignments, Transition Plan, White Papers etc.)
• Perform daily tracking and management of Internal and external taskers
• Prepare weekly tasker & tracking reports (via tasker tracker) for PEO. leadership and offices
• Aid in the proper procedures of responding to taskers/requests, and creating PEO offices Tasker Request Forms
• Maintain tasker group mailbox and status tracker for PEO

Records Management Duties include:

• Demonstrate experience managing and maintaining records in compliance with National Archives and Records Administration (NARA) and agency policies and requirements
• Interact with agency Record Management (RM) Program (RMP) Office to implement PG's Records Management Program
• Serve as an Information Officer to lead, manage, and administer PEO’s RM Program
• Demonstrate knowledge and experience managing and working records management, records maintenance, and/or archiving records.
• Demonstrate experience with record management best practices
• Identify Primary Information Officers (PIOs) and Information Officers (IOS); maintain regular communication with PG offices PIOs and IOS
• Management Certification Course and Mandatory Course REMA1201 (Information Officer Training Course taught by NGA RM Staff)
• Work with NGA RM Staff in training PG personnel on records management systems, processes, and where/when/how to file records
• Certificates for PIOs and IOS, Status of Office Inventory, Status of Office File Plan, Status of their Office Filing Systems, Status of RM Assessment (inspection for that office)
• Ensure the authenticity and integrity of agency records through the establishment of full-cycle management, maintenance, and preservation techniques
• Ensure that an accurate Office Inventory of all records created or held by PEO offices is conducted, created, and reviewed for accuracy
• Ensure that an approved Office File Plan (OFP) is in place for
• Ensure that filing systems for hardcopy and softcopy records have been established for offices to enable retention and management of all records
• Ensure that records are being filed appropriately in the filing systems as determined by the Office File Plan
• Prepare periodic records management status reports and develop metrics to keep leadership aware of deliverables

Required Skills and Experience:

• Bachelor's Degree or equivalent experience (8+years) within related field of records management, project management, information management, or compliance/regulation management.
• Experience supporting DOD operations
• Excellent communication, customer service, and interpersonal skills with experience communicating with Senior Executives, General Officers, or Flag Officers or their staff.
• Experience leading engagements with multiple team members to complete tasks
• Demonstrate experience interacting with senior-level directors and/or agency heads Demonstrated experience in effective data gathering and presentation to compile effective recommendations or responses to aid in senior-leader decision-making
• Demonstrate experience with Microsoft Office products with a specific emphasis on Word, Excel, PowerPoint, and Outlook applications
• Demonstrated experience implementing oral and written communication skills with drafting documents and briefings.
• Demonstrated experience creating detailed reports, preparing and presenting briefings
• Demonstrate experience applying critical thinking, problem-solving, and analytic skills in support of office operations. Must be capable of responding to requests of a regular and ad-hoc nature with minimum direction and supervision
• Demonstrate experience executing and completing rapid turn-around and short-suspense tasks/actions items
• Demonstrate experience, skill, and expertise leading, managing, and working office support including but not limited to creating diagrams, checklists, standard operating procedures (SOPs), manuals, and handbooks
• Experience in planning and leading sub-tasks and projects
• Capable of responding to requests of a regular and ad-hoc nature with minimum direction and supervision.

Desired Skills and Experience:

• Demonstrate knowledge of the Intelligence Community, Department of Defense, and GEOINT
• Proficiency Central Electronic Requirements Tracking Systems (NCERTS)
• Proficiency in government systems e.g., Defense Travel Systems (DTS), NGA Central Electronic Routing and Tasking Systems (NCERTS), and Management Execution Tracker System (MET)
• Knowledge of DAWIA
• Demonstrated experience utilizing standard business application software for presentations, word processing, and especially spreadsheets to be able to inter-relate and effectively present geospatial data metrics
• Demonstrate experience using SharePoint
• Demonstrate experience drafting documents and developing, preparing and presenting briefings to varied audiences, including senior leaders, such as General/Flag officers, civilian SES, or corporate equivalents
• Demonstrate experience planning and leading sub-tasks/projects
• Excellent attention to detail and organization skills
• Demonstrate experience, skill, and expertise leading, managing, and in business process development, including but not limited to developing and maintaining diagrams, checklists, and SOPs
• Create, maintain, and provide information management support for the PEO Services Suspense Coordinators
• Respond to emails requesting the status of a task promptly at the request of the Government and aid on the proper procedures when responding to Directorate and Front Office staff packages. (CDRL: Reports, Briefings, Evaluations, Technical Assignments, Transition Plan, White Papers etc.)