Talent Coordinator Jobs in San Ramon, CA (NOW HIRING)

About AfterQuery
AfterQuery is an applied research lab curating data solutions for foundation model development.
We serve every frontier AI lab with the mission of delivering the best data to power the best models. In doing so, we can make expertise that once took a lifetime to build available to anyone who needs it. Our customers are the ones building the foundation models themselves and our work sits directly in the loop of how those systems improve.
This is a rare opportunity to join a company at a defining moment in AI. Since raising our $30M Series A at a $300M valuation, AfterQuery has grown well over a $100M revenue run rate.
We're based in San Francisco and backed by leading investors including Altos Ventures, BoxGroup, and Y Combinator and angels from Google DeepMind, OpenAI, Anthropic, Meta Superintelligence Labs, and Microsoft AI.
Why Apply
Massive Opportunity:
We were one of the fastest-growing YC companies in our batch, and we believe we can become one of the fastest-growing YC companies of all time.
Founding Impact:
You will own and architect core infrastructure systems that power our platform from the ground up.
Equity & Growth:
Competitive salary and meaningful equity. As we scale, you'll have the opportunity to shape the engineering organization and lead major technical initiatives.
Strong Team:
Our founding team has experience from Citadel Securities, Meta, Google, Silver Lake, and Morgan Stanley - work alongside world-class engineers and researchers.
Overview
As one of our first talent hires, you'll help build the coordination engine behind AfterQuery's hiring process. You'll work closely with the founders, recruiters, hiring managers, and candidates to make sure every interview process runs quickly, smoothly, and professionally.
This is a high-ownership role for someone extremely organized, detail-oriented, and excited to help scale a world-class talent function from the ground up.
Responsibilities
Own interview scheduling and coordination across the talent team.
Coordinate candidate logistics across recruiter screens, technical interviews, onsite interviews, final rounds, and offer processes.
Manage communication with candidates throughout the interview process.
Partner with recruiters and hiring managers to ensure interviews are scheduled quickly and accurately.
Maintain accurate candidate records in the ATS and recruiting systems.
Track candidate progress, feedback status, interviewer availability, and process bottlenecks.
Ensure every candidate has a high-touch, professional, and responsive experience.
Help improve recruiting workflows, templates, systems, and internal coordination processes.
Support the talent team with ad hoc projects as AfterQuery scales.
Help prepare interviewers with the right context, scorecards, resumes, and scheduling details.

• Support recruiting operations, including:
  
  • Calendar management
  • Interview loop setup
  • Candidate follow-ups
  • Offer process coordination
  • Recruiting reports
  • Process documentation

Required Qualifications
1+ years of experience in recruiting coordination, people operations, executive assistance, operations, or another highly organized coordination-heavy role.
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage many moving pieces at once without dropping details.
Comfort working with calendars, scheduling, spreadsheets, ATS systems, and recruiting tools.
High responsiveness and strong follow-through.
Strong judgment when communicating with candidates, interviewers, and internal teams.
Ability to operate in a fast-moving startup environment.
Excitement to help build processes from scratch.
Preferred Qualifications
Experience coordinating technical recruiting processes.
Experience at a high-growth startup, AI company, tech company, or recruiting agency.
Familiarity with technical interview loops and hiring workflows.
Experience using tools like Ashby, Greenhouse, Lever, LinkedIn Recruiter, Google Calendar, Notion, Linear, or similar systems.
Strong candidate experience instincts.
Comfort working directly with founders, executives, recruiters, and hiring managers.
Experience improving scheduling systems, recruiting templates, or internal process documentation.