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Submission Specialist Jobs (NOW HIRING)

Eagle

Sample Submission Specialist

Houston, TX

Position Summary The Sample Submission Specialist is responsible for the receipt, unboxing, logging, labeling, and organization of incoming samples in support of laboratory testing operations. This ...

Eagle

Sample Submission Specialist

Houston, TX · On-site

Position Summary The Sample Submission Specialist is responsible for the receipt, unboxing, logging, labeling, and organization of incoming samples in support of laboratory testing operations. This ...

IDRestore.com

Submissions Specialist

Naples, FL · On-site +1

Communicates with the submissions specialist to include any notes or special tasks to the submissions specialist. Works closely with Executive Management and Invoicing team and providing updates to ...

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Submission Specialist information

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$13

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$43

How much do submission specialist jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for submission specialist in the United States is $23.48, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $25.48 per hour, depending on experience, location, and employer.

What is a submission specialist?

Submission Specialists are professionals who manage and coordinate the process of submitting documents, data, or applications to regulatory authorities, clients, or other organizations. They are commonly employed in industries like pharmaceuticals, clinical research, and publishing, where they ensure that all submissions meet specific guidelines and deadlines. Their responsibilities often include preparing submission packages, reviewing documentation for accuracy, and tracking the progress of submissions. Strong attention to detail, organizational skills, and familiarity with relevant regulations are key attributes for this role.

What are the key skills and qualifications needed to thrive as a submission specialist?

To thrive as a Submission Specialist, you need strong attention to detail, organizational skills, and a background in regulatory affairs or document management, often supported by a relevant degree. Familiarity with electronic submission platforms (such as eCTD), document management systems, and regulatory guidelines is typically required. Exceptional communication, time management, and problem-solving abilities help you excel in coordinating multiple deadlines and collaborating with cross-functional teams. These skills ensure the timely, accurate, and compliant preparation and submission of critical documents in regulated industries.

What are some common challenges submission specialists face when coordinating documents for regulatory filings?

Submission Specialists often juggle tight deadlines and must ensure that all documents comply with strict regulatory standards. A common challenge is managing last-minute changes or updates from multiple departments while maintaining version control and accuracy. Additionally, collaborating across teams—such as regulatory affairs, legal, and technical writing—requires strong communication skills to keep everyone aligned and ensure timely submissions. Staying organized and detail-oriented is crucial in this role to prevent errors that could delay approvals.

What is the difference between Submission Specialist vs Document Coordinator?

AspectSubmission SpecialistDocument Coordinator
CredentialsTypically requires a high school diploma or equivalent; some roles prefer certifications in document managementUsually requires a high school diploma; certifications in document control are a plus
Work EnvironmentOffice settings, often in healthcare, legal, or regulatory industriesOffice environments, supporting project teams or departments
Employer & Industry UsageUsed in healthcare, legal, pharmaceutical, and regulatory sectorsCommon in corporate, legal, and healthcare organizations
Search & Comparison IntentPeople compare roles related to document submission and managementIndividuals looking for roles involving document organization and control

The Submission Specialist focuses on managing and submitting documents to regulatory agencies or clients, ensuring compliance and accuracy. The Document Coordinator handles organizing, maintaining, and controlling documents within an organization. While both roles involve document handling, the Submission Specialist emphasizes submission processes, whereas the Document Coordinator emphasizes document organization and management.

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Submission Specialist jobs near you
Infographic showing various Submission Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution, with an average salary of $48,841 per year, or $23.5 per hour.

Submission Specialist - NGC Coins

Certified Collectibles Group

Sarasota, FL • On-site

$21/hr

Full-time, Other

Medical, Dental, Vision, Retirement, PTO

Posted 12 days ago

Job description

Submission Specialist
Sarasota, FL, On-site, Full-time, Monday - Friday 8:15am-5pm schedule
We are seeking a full-time Submission Specialist to join our growing NGC Operations team. This role is responsible for processing high-volume coin submissions from dealers, collectors, and Mint partners. The Submission Specialist serves as an operational partner to the Key Account team by ensuring submissions are accurately prepared, documented, and routed through the operation process.
This position is primarily focused on submission processing, data accuracy, workflow management, and operational excellence.
ABOUT US
Certified Collectibles Group (CCG) is a global leader in the fast-growing collectibles market. Founded in 1987, CCG provides third-party authentication and grading services that protect the integrity of the hobby and empower confident buying and selling decisions. To date, more than 110 million coins, banknotes, comic books, magazines, trading cards, sports cards, stamps, video games & home videos, and autographs have been certified by CCG. Trusted by collectors and dealers worldwide, CCG has locations in the United States, United Kingdom, Germany, United Arab Emirates and China.
WHAT YOU WILL DO AS A SUBMISSION SPECIALIST
  • Process high-volume coin submissions from dealers, elite collectors, and Mint partners.
  • Review submission paperwork for completeness, accuracy, and compliance with service requirements.
  • Create, update, and maintain submission records within company systems.
  • Generate labels and other required documentation to support grading operations.
  • Verify customer instructions, service selections, and special handling requests.
  • Identify discrepancies and escalate issues to the appropriate Key Account Associate or manager.
  • Prepare submissions for efficient movement through Verification, Grading, Encapsulation, and Shipping.
  • Prioritize work based on turnaround commitments and operational deadlines.
  • Support overnight processing goals to ensure submissions are ready for next-day operations.
  • Partner with internal departments to ensure accurate and timely order completion.

WHAT MAKES YOU THE IDEAL CANDIDATE
  • 2+ years of experience in operations, order processing, inventory control, logistics, manufacturing support, or a related field.
  • Experience handling coins, collectibles, or other high-value items preferred.
  • Strong attention to detail and commitment to accuracy.
  • Ability to work independently and efficiently in a night-shift environment.
  • Excellent organizational and time-management skills.
  • Strong problem-solving skills and the ability to identify and escalate issues appropriately.
  • Comfortable working within ERP, CRM, and workflow management systems.
  • Ability to manage multiple priorities in a fast-paced production environment.
  • Team-oriented mindset with a focus on supporting operational and customer service goals.
  • High School Diploma or equivalent.

WHY YOU WILL LOVE WORKING WITH US
  • Hourly rate of $21/hr., Full-time, M-F 8:15 am - 5:00 pm schedule
  • Comprehensive benefits including Medical, Vision, and Dental Insurance
  • Paid Time Off (PTO) and Paid Holidays
  • 401(k) retirement plan with company match
  • Career development & learning opportunities

We understand that not everyone checks every box on a job description. If you're excited about this role and believe you bring valuable skills and experiences, we encourage you to apply. You may be just the right person for this or another opportunity with us.
We are an equal opportunity employer and are committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. We believe that diversity strengthens our team and drives innovation, and we welcome candidates from all backgrounds to apply.

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