Student Travel Jobs (NOW HIRING)

In the performance of their respective tasks and duties all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other supervisors, coworkers, customers, vendors, agencies, etc.

Position purpose

The Assistant to the Chief of Staff (ACOS) provides high-level administrative support to the office of the president as well as the Vice President for Finance and Business Services (VPFBS) and the Vice President for Student Affairs (VPSA). This role ensures smooth day-to-day operations, manages complex schedules, supports board-related activities, coordinates student travel, and assists with student engagement opportunities.

The ideal candidate is highly organized, committed to exceptional service, and thrives in a mission driven, student-centered environment.

Key Responsibilities/Duties/Functions/Tasks

Support for Senior Staff

• Manage and prioritize the president’s and VPFBS’s calendars, including complex scheduling and recurring commitments.
• Coordinate meeting logistics, materials, and follow-up actions.
• Support planning, preparation, and logistics for board of trustees' meetings and related activities.
• Serve as a welcoming, professional point of contact for internal and external stakeholders.
• Coordinate scheduling, meeting preparation, and calendar management.
• Assist with small projects, tracking deadlines, gathering information, and preparing materials as needed.
• Provide administrative support that helps advance operational and financial initiatives.
• Oversee and execute student travel arrangements for conferences and events, including booking transportation, accommodations, registration, and itineraries.
• Support outreach and recruitment of students for events such as Wings Club luncheons and other engagement opportunities.
• Partner with student affairs/academic affairs/training staff to ensure students are prepared and supported throughout their travel experiences.

General Administrative Responsibilities

• Serve as a collaborative member of the president’s office staff, reflecting the College’s values of integrity, belonging, collaboration, courage, and impact.
• Maintain accurate records, files, and documentation.
• Draft, proofread, and prepare correspondence and meeting materials.
• Ensure confidentiality and handle sensitive information with discretion.
• Anticipate needs, solve problems proactively, and streamline workflows across the three offices.

**Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication abilities.
• Commitment to creating a welcoming environment.
• Proficiency with Microsoft Office, Outlook, Teams, and related tools.
• Ability to exercise sound judgment, maintain confidentiality, and work with professionalism under pressure.

Attributes for Success

• Warm, service-oriented, and student focused.
• Calm under pressure and able to navigate shifting priorities.
• Curious, proactive, and willing to learn the rhythms of three senior leaders to support them effectively.
• Values-driven, aligned with Vaughn’s mission.

1. Education and/or Experience Requirements

• Bachelor’s degree preferred; equivalent experience will be considered.
• Minimum of three years of administrative or executive support experience, preferably in higher education or a similar setting.

1. Professional Skills

• Exceptional organizational and time management skills with the ability to manage multiple priorities.

• Strong written and verbal communication abilities.
• Commitment to creating a welcoming environment.
• Proficiency with Microsoft Office, Outlook, Teams, and related tools.

1. Reasoning Ability

• Ability to exercise sound judgment, maintain confidentiality, and work with professionalism under pressure.

1. Work environment and physical functions

This position is located in an office environment. Generally, an employee needs to be able to sit, stand, and navigate within the office area. The office equipment either individually used or shared with a department is the responsibility of all employees.

EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

****Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. ****