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2026-27 Program Assistant - 12 month - Student Placement Center

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Job ID

1023197

Location

022 - Student Placement Center

Full/Part Time

Regular/Temporary

Regular

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General Information

Position Summary

This position is responsible for providing support for principals and programs with the enrollment of students. Extensive contact with parents of student applicants, prospective students and community representatives will be required. This position has a preferred qualification for a candidate with the ability to speak Somali.

Reporting Relationship

This position reports to the Director, Student Placement.

Minimum Qualifications

• Bachelors degree or two years of college coursework and two years of experience providing administrative support for an educational or social service program, in a customer service department or a related work environment

Responsibilities The essential functions include, but are not limited to, the following fundamental duties:

• Develop an understanding of district policies on integration and school choice and coordinate implementation of those policies during the application process and placement of students at the Student Placement Center.

• Use Enrollment Management System to monitor enrollment of schools and programs and use that information to determine availability of space for new enrollees in the district. Support the processing of school choice applications and the development and maintenance of waiting lists.Serve as the Student Placement Centers initial contact on issues related to school choice, including developing an understanding of the choice process, handling of applications and development of waiting lists through work with parents, schools and district administration, as well as, members of the community.Assist with analyzing student data records and other information gathered from district and school staff, students, parents and/or community members; assist in the development of a clear process and procedures regarding school choice.Provide information about school choice and the student placement process through interaction with school staff, community members and through information meetings to promote applications and school choice process.

• Develop reports relating to school choice and related areas; generate reports from computer databases and spreadsheets.Work cooperatively with staff of other departments within the Student Placement Center to accomplish the goals and objectives of the department.Work collaboratively with other departments to ensure student success and satisfaction.Meet with prospective students and families to accurately explain program offerings; discuss and advise suitable programs in accordance with the student¿s interests and enrollment optionsProvide excellent customer service through professional, consistent and effective outreach and engagement.Represent the District to prospective students, parents and other individuals or organizations involved in the school choice process.Keep all required reports current and accurate, including information stored in the student information data based systems -Assist in the planning and implementation of events and programs for groups and individuals.Perform other related duties as assigned.

Knowledge, Skills and Abilities

• Strong commitment to the use of school choice as a viable means of achieving desegregation integration among students.

• Effective interpersonal and organizational skills.

• Excellent oral and written communication skills

• Excellent customer service skills; to include the ability to effectively follow up and follow through

• Ability to work cooperatively with parents and district and school personnel.

• Ability to work with people from a wide range of cultural, ethnic and socio-economic backgrounds

• Ability to organize multiple tasks and to meet deadlines

• Ability to utilize computer software in generating reports and maintaining records.

• Must be able to accommodate flexible scheduling for occasional evening or weekend work assignments.

Preferred Qualifications

• Bachelors degree in a field related to education, human relations, social work, communications or a related field.

• Experience working in a school or other educational environment.

• Bilingual communication skills.

• Fluent in Somali

Pay, Benefits, and Work Schedule

This is a 12-month position working 40 hours per week.

Pay range for this position is: $55,836 - $89,150 Maximum hiring step = step twelve (12)

The full salary schedule is listed in the School and Community Professionals SCSP contract. Salary information for this job posting can be found at this link (https://www.spps.org/about/departments/human-resources/labor-agreements) and by selecting the "School and Community Professionals SCSP " Labor agreement.

Benefit information for this position can be found at this link (https://www.spps.org/about/departments/human-resources/benefits/benefit-summaries-by-bargaining-unit) and by selecting the "School and Community Professionals SCSP - Full Time " link.

Benefits are available to new employees after 30 days of active employment. Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account. Some employee groups also receive vacation, dental insurance and disability insurance.

How to Apply To be considered further, please apply for this position and attach a resume and cover letter to your online application.

The Human Resource Department will review your application materials and contact you regarding the next steps.

To attach additional documents to your online application, click on the "Additional Attachments" link from the applicant homepage and upload your documents as attachments. Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.

This position will remain open until 11:59PM on Thursday September 10th.

Other Information Transcript - Unofficial transcripts are accepted at the time of hire. You must submit official transcripts within 30 days of your start date. Formal credential evaluation is required for post-secondary education completed outside of the United States.

Veteran's Preference - If you are an eligible veteran applying for a job where veteran's preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks - Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

Essential Functions Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.

Regular and reliable attendance.

May be exposed to various cleaning products.

Equal Employment Opportunity (EEO Statement) Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.

Equity Statement SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.