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Student Records Assistant Jobs in Rochester, NY (NOW HIRING)

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Student Records Assistant information

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How much do student records assistant jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for student records assistant in Rochester, NY is $18.32, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $19.90 per hour, depending on experience, location, and employer.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Rochester, NY?

For Student Records Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Rochester, NY look for?

The top searched job categories for Student Records Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Student Records Assistant jobs?

Cities near Rochester, NY with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 17% Part Time, 1% Temporary, 5% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $38,109 per year, or $18.3 per hour.

Academic Administrative Assistant

Bryant & Stratton College

Rochester, NY • On-site

$21.63 - $22.60/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 12 days ago

Job description

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. We offer a comprehensive benefits package that includes competitive salaries, medical/dental/vision insurance, generous paid time off, 401K, and company-paid college tuition for associates and their families. Bryant & Stratton College is a Public Service Loan Forgiveness certified employer.
Apply today!
Bryant & Stratton's Administrative Assistant of Student Services will support the college mission by being the face of the department to all that enter. The individual will maintain contemporary knowledge and skills in the approved fields and will participate in departmental and campus-wide activities as a member of the campus team.
The primary responsibility involves coordination and maintenance of all student academic and immunization records, preparation of reports, and any other responsibilities as required by the Academic team.
Job Functions
• Student Mentor
• Ability to make decisions in accordance with academic policies and procedures. Ability to prioritize tasks in a dynamic environment.
• Ability to prepare effective correspondence and to maintain office management detail with general supervision of the Academic Office Coordinator.
• Enter semester master schedules as dictated by Registrar
• Assist with maintaining student records
• Aid with the student registration process.
• Attend meetings as scheduled
• Ability to work well and collaborate with other departments as needed to achieve assigned tasks
• Enter and maintain 7/14 day letters
• Process transcripts for both Bryant & Stratton and RBI/Everest students
Other duties as assigned
Resource Management
• Complete all reports by established deadlines.
• Assist graduation coordinator with the annual student graduation ceremony.
• Assist and coordinate awards assembly, student activities, and other special events and promotional activities.
• Create and sustain historical records of all academic and administrative activities for the year.
• Assist with grade processing and keeping records.
• Utilize all resources to assist the Academic Management Team in daily operations.
• Provide back-up assistance to the Reception Desk as needed
Interpersonal Communication
• Ability to develop effective working relationships with students, faculty, other employees, and the visitors to the Academic Department
• Encourage and motivate students
Qualifications
Education:
Preferred
Associates or better.
Experience:
Preferred
Proficient in the use of office and computer technology - especially Word, Excel and PowerPoint
Banner System experience is a plus
Salary:
$45,000-$47,000 ($21.63- $22.60 hourly)
This position is eligible for overtime.
Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate's actual base pay for this role will take into account a wide range of non-discriminatory factors including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. At Bryant & Stratton College, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Information about the total compensation package for this position will be provided during the interview process.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Bryant & Stratton College is an Equal Opportunity Employer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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